Event Planning Manager

Situated in Downtown’s Second Street District, Austin Proper Hotel and Residences is the newest luxury lifestyle hotel in Austin, just steps from Lady Bird Lake, the legendary Austin City Limits music venue and nearby boutiques. With inspiring interiors by Kelly Wearstler and culinary offerings in collaboration with McGuire Moorman Lampert Hospitality, Austin Proper offers 244 rooms and suites, a dedicated spa and fitness center, and 14,000 square feet of meeting and event spaces, including a rooftop pool deck offering small-batch tequilas and majestic lake views. Anything less just wouldn’t be Proper.

The Event Planning Manager is responsible for the daily operations of the Event and Conference Services department. Ensures the success of meetings and events, serving as the liaison between the hotel operating departments and the client while striving to maximize both service and profitability.

Job Overview
• Build and foster relationships with clients by creating and coordinating meetings and events
• Generate detailed group resumes and communicate with Hotel Department Heads
• Assist in the development and implementation of effective marketing plans for generating catering revenues
• Optimize room rental charges and event upsell opportunities
• Assist with the monthly forecasting and the annual budget process
• Handle special projects as requested by the Director of Events & Groups and Director of Sales & Marketing
• Ensure that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy
• Greet customer during the event phase and hands-off to the Event Operations team for the execution of details
• Ensure billing accuracy and conducts bill reviews with the clients prior to processing the final bill
• Manage group room blocks and meeting space for groups and events
• Identify operational challenges associated with his/her group and determines how to best work with the property staff and customer to solve these challenges and/or develop alternative solutions
• Participate in customer site inspections and assists with the sales process as necessary
• Lead formal pre-event and post-event meetings for small to average-sized assigned groups
• Facilitate Banquet Event Order and Resume Meetings

Qualifications
• Thorough knowledge of sales techniques including strong closing skills and negotiation skills
• Solid food and beverage knowledge
• Customer-service focused
• Strong communication, analytical, organizational and time management skills
• Excellent knowledge of computers, specifically Opera, Delphi, Word and Excel
• Must have a Flexible work schedule
• 1-3 years of hospitality experience in Sales, Catering or Banquets

Education
Bachelor’s degree required.

Company Overview
Proper Hospitality is made up of a diverse group of passionate individuals who share a common love for hotels and the art of hospitality. Our philosophy is simple: There is a right way to do things and anything less just isn’t proper. We are seeking out the “best of the best” from inside and outside of the industry to work alongside us as we grow a new kind of lifestyle Hospitality Company inspired by a centuries-old tradition. The work is challenging and fast-paced but rewarding above all.

Proper Hospitality provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender, gender identity or expression, genetics, or any other federal/state protected category.

Proper Hospitality will consider qualified applicants with criminal histories in a manner consistent with local Fair Chance Hiring Ordinances.

Situated in Downtown’s Second Street District, Austin Proper Hotel and Residences is the newest luxury lifestyle hotel in Austin, just steps from Lady Bird Lake, the legendary Austin City Limits music venue and nearby boutiques. With inspiring interiors by Kelly Wearstler and culinary offerings in collaboration with McGuire Moorman Lampert Hospitality, Austin Proper offers 244 rooms and suites, a dedicated spa and fitness center, and 14,000 square feet of meeting and event spaces, including a rooftop pool deck offering small-batch tequilas and majestic lake views. Anything less just wouldn’t be Proper.

The Event Planning Manager is responsible for the daily operations of the Event and Conference Services department. Ensures the success of meetings and events, serving as the liaison between the hotel operating departments and the client while striving to maximize both service and profitability.

Job Overview
• Build and foster relationships with clients by creating and coordinating meetings and events
• Generate detailed group resumes and communicate with Hotel Department Heads
• Assist in the development and implementation of effective marketing plans for generating catering revenues
• Optimize room rental charges and event upsell opportunities
• Assist with the monthly forecasting and the annual budget process
• Handle special projects as requested by the Director of Events & Groups and Director of Sales & Marketing
• Ensure that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy
• Greet customer during the event phase and hands-off to the Event Operations team for the execution of details
• Ensure billing accuracy and conducts bill reviews with the clients prior to processing the final bill
• Manage group room blocks and meeting space for groups and events
• Identify operational challenges associated with his/her group and determines how to best work with the property staff and customer to solve these challenges and/or develop alternative solutions
• Participate in customer site inspections and assists with the sales process as necessary
• Lead formal pre-event and post-event meetings for small to average-sized assigned groups
• Facilitate Banquet Event Order and Resume Meetings

Qualifications
• Thorough knowledge of sales techniques including strong closing skills and negotiation skills
• Solid food and beverage knowledge
• Customer-service focused
• Strong communication, analytical, organizational and time management skills
• Excellent knowledge of computers, specifically Opera, Delphi, Word and Excel
• Must have a Flexible work schedule
• 1-3 years of hospitality experience in Sales, Catering or Banquets

Education
Bachelor’s degree required.

Company Overview
Proper Hospitality is made up of a diverse group of passionate individuals who share a common love for hotels and the art of hospitality. Our philosophy is simple: There is a right way to do things and anything less just isn’t proper. We are seeking out the “best of the best” from inside and outside of the industry to work alongside us as we grow a new kind of lifestyle Hospitality Company inspired by a centuries-old tradition. The work is challenging and fast-paced but rewarding above all.

Proper Hospitality provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender, gender identity or expression, genetics, or any other federal/state protected category.

Proper Hospitality will consider qualified applicants with criminal histories in a manner consistent with local Fair Chance Hiring Ordinances.