Bookkeeper

Bookkeeper

Related Titles: Club Bookkeeper; Accounting Assistant
Reports to: Controller
Supervises: No supervisory duties are included in this position.
Classification:
Education and/or Experience
• Associate’s degree in accounting or business administration.
• Minimum of two years accounting or bookkeeping experience, including accounts payable, accounts receivable, payroll, general ledger and financial reports.

Job Knowledge, Core Competencies and Expectations
• Ability to operate computer and other general office equipment.
• Familiarity with generally accepted accounting principles.
• Knowledge of and ability to perform required role during emergency situations.

Job Summary (Essential Functions)
Creates financial transactions and generates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from source documents as invoices to members and guests, cash receipts and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy.

Job Tasks/Duties
• Maintains journals, checks registers, bank reconciliations, accounts receivable, accounts payable, inventories, general journal, payroll and personnel files, excise tax reports, depreciation accounts, and financial statements.
• Produces computer reports including accounts receivable, accounts payable, general ledger and monthly financial statements.
• Conduct periodic reconciliations of all accounts.
• Collects all cash and receipts from all cash registers.
• Prepares and makes bank deposits.
• Reconciles all bank statements.
• Manages the petty cash fund.
• Maintains an orderly accounting and filing system.
• Maintains the chart of accounts.
• Audits and pays all club bills and invoices after approval for payment.
• Maintains employees’ time and attendance, absentee and leave records.
• Administers the billing and collection of membership dues.
• Prepares inventory worksheet and crosschecks prices paid with bid quotations and invoice prices.
• Prepares quarterly and annual tax reports and excise tax reports.
• Provides membership and financial management information for the Controller, General Manager, Board of Directors and committee chairpersons.
• Assists Controller on all matters related to computer applications, annual and special audits, insurance and employment records.
• Answers members’ questions regarding billing.
• Maintains accurate records of vendor invoices.
• Assists in preparation of other accounting reports and helps Controller as necessary.
• Generates point-of-sale (POS) reports from revenue centers.
• Assists with membership vote tallies.
• Attends departmental and club training meetings.
• Completes other appropriate assignments made by the Controller.
Licenses and Special Requirements

Physical Demands and Work Environment
• Must be able to reach, bend, stoop, stand and lift up to 40 pounds.
• Must be able to sit for prolonged periods of time.
• Moderate noise level in the work environment.

Bookkeeper

Related Titles: Club Bookkeeper; Accounting Assistant
Reports to: Controller
Supervises: No supervisory duties are included in this position.
Classification:
Education and/or Experience
• Associate’s degree in accounting or business administration.
• Minimum of two years accounting or bookkeeping experience, including accounts payable, accounts receivable, payroll, general ledger and financial reports.

Job Knowledge, Core Competencies and Expectations
• Ability to operate computer and other general office equipment.
• Familiarity with generally accepted accounting principles.
• Knowledge of and ability to perform required role during emergency situations.

Job Summary (Essential Functions)
Creates financial transactions and generates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from source documents as invoices to members and guests, cash receipts and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy.

Job Tasks/Duties
• Maintains journals, checks registers, bank reconciliations, accounts receivable, accounts payable, inventories, general journal, payroll and personnel files, excise tax reports, depreciation accounts, and financial statements.
• Produces computer reports including accounts receivable, accounts payable, general ledger and monthly financial statements.
• Conduct periodic reconciliations of all accounts.
• Collects all cash and receipts from all cash registers.
• Prepares and makes bank deposits.
• Reconciles all bank statements.
• Manages the petty cash fund.
• Maintains an orderly accounting and filing system.
• Maintains the chart of accounts.
• Audits and pays all club bills and invoices after approval for payment.
• Maintains employees’ time and attendance, absentee and leave records.
• Administers the billing and collection of membership dues.
• Prepares inventory worksheet and crosschecks prices paid with bid quotations and invoice prices.
• Prepares quarterly and annual tax reports and excise tax reports.
• Provides membership and financial management information for the Controller, General Manager, Board of Directors and committee chairpersons.
• Assists Controller on all matters related to computer applications, annual and special audits, insurance and employment records.
• Answers members’ questions regarding billing.
• Maintains accurate records of vendor invoices.
• Assists in preparation of other accounting reports and helps Controller as necessary.
• Generates point-of-sale (POS) reports from revenue centers.
• Assists with membership vote tallies.
• Attends departmental and club training meetings.
• Completes other appropriate assignments made by the Controller.
Licenses and Special Requirements

Physical Demands and Work Environment
• Must be able to reach, bend, stoop, stand and lift up to 40 pounds.
• Must be able to sit for prolonged periods of time.
• Moderate noise level in the work environment.