Assistant Financial Controller

Petit Ermitage is an 80 room all-suite hotel, featuring a Private Rooftop, with a Garden, indoor/ outdoor lounge spaces, saltwater pool and 360 degree views of the Hollywood Hills. Our hotel attracts an eclectic, elegant and largely European clientele. We operate on the premise that excellent customer service can be delivered to our guests while our staff maintains a familial, respectful, positive and fun working environment.

Petit Ermitage seeks an individual that possesses a distinct and pleasant personality, excellent work ethic, a positive attitude, an eye for detail and a natural aptitude for absorbing new information quickly for the position.

POSITION TITLE: ASSISTANT DIRECTOR OF FINANCE (ASSISTANT CONTROLLER)

DEPARTMENT: Accounting

PURPOSE OF POSITION: The Assistant Controller assists the Director of Finance in directing the accounting and control functions at the company, while ensuring timely reporting of operating results and maintaining the integrity of the management information system. The Assistant Controller will also provide budgeting and forecasting to build the hotel’s financial plans.

REPORTS TO: Director of Finance

ESSENTIAL FUNCTIONS:

• Responsible for the daily general ledger activities and monthly financial reporting for distribution to management, including budget variance analysis and monthly reforecast.
• Prepare and Reconcile Income Journal Daily.
• Prepare all month end journal entries.
• Maintain all prepaid, notes payable, accrual and deferred revenue schedules.
• Responsible for the review of all disbursements prior to processing to ensure the accuracy of payment and budgeted expenses, etc.
• Review the monthly cost of sales calculations and review the fluctuations with the Director of Finance and/or Department Head.
• Responsible for the review and/or completion and accuracy of all balance sheet reconciliations including cash, prepaid, fixed assets, AP, AR, deferred revenue, and intercompany. (some prepared by other accounting staff, therefore review only).
• Review the monthly calculation of the occupancy, and sales tax reports including the quarterly Tax report. Includes financial reporting for licensing, permits, and handling audits as they arise.
• Involved with budget preparation and inputting of the final budget into general ledger software for reporting.
• Preparation of tax audit work papers (lead schedules) each year end.
• Responsible for maintaining the financial and point of sales codes corresponding to the correct general ledger accounts.
• Responsible for review of Bi-Weekly Payroll.
• Continuous review of all policies and procedures, controls and systems currently in place in an effort to improve the operations of the entire facility.
• Act as the Accounting department liaison between all department heads to communicate all changes in accounting and internal control policies and procedures, and ensure compliance by all departments by working with the Director of Finance.
• Supervise, review and approve all Accounts Payable and Accounts Receivable functions.
• Assist the Director of Finance and Owners with special projects and additional duties as required.
• Other duties may be assigned.



JOB REQUIREMENTS:


—Education and/or Experience—
Bachelor’s Degree in Accounting or equivalent with a minimum of (3-5) years’ experience in an Accounting Management role.
Previous experience in the hospitality industry a must.

—Language Skills—
Ability to read, write, and verbally communicates effectively and professionally with other departments, guests, and vendors in English.
Knowledge of other languages is a plus.

—Physical Ability—
Must be able to lift up to 25 pounds occasionally.
Requires grasping, writing, sitting, repetitive motions, bending, listening and hearing ability and visual acuity. Finger, wrist and arm dexterity for repeated use of paperwork, computer keyboard, stapler, and telephones.
Work is typically done while sitting at a desk or table with intermittent standing or stooping.
Working conditions of the position are a normal office situation.


—Other—
Must be able to communicate effectively.
Ability to prioritize, organize work assignments, follow-up and meet deadlines.
Ability to perform job function with minimal supervision even under pressure.
Ability to ensure security and confidentiality of hotel data.
Ability to be a clear thinker, analyze and resolve problems exercising good judgment.
Rigorous commitment to accuracy and detail.
Analytical approach and creativity to problem resolution.
Commitment to support and drive change where necessary.
Advanced IT skills, especially with MS Office.


(Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands).

Petit Ermitage is an 80 room all-suite hotel, featuring a Private Rooftop, with a Garden, indoor/ outdoor lounge spaces, saltwater pool and 360 degree views of the Hollywood Hills. Our hotel attracts an eclectic, elegant and largely European clientele. We operate on the premise that excellent customer service can be delivered to our guests while our staff maintains a familial, respectful, positive and fun working environment.

Petit Ermitage seeks an individual that possesses a distinct and pleasant personality, excellent work ethic, a positive attitude, an eye for detail and a natural aptitude for absorbing new information quickly for the position.

POSITION TITLE: ASSISTANT DIRECTOR OF FINANCE (ASSISTANT CONTROLLER)

DEPARTMENT: Accounting

PURPOSE OF POSITION: The Assistant Controller assists the Director of Finance in directing the accounting and control functions at the company, while ensuring timely reporting of operating results and maintaining the integrity of the management information system. The Assistant Controller will also provide budgeting and forecasting to build the hotel’s financial plans.

REPORTS TO: Director of Finance

ESSENTIAL FUNCTIONS:

• Responsible for the daily general ledger activities and monthly financial reporting for distribution to management, including budget variance analysis and monthly reforecast.
• Prepare and Reconcile Income Journal Daily.
• Prepare all month end journal entries.
• Maintain all prepaid, notes payable, accrual and deferred revenue schedules.
• Responsible for the review of all disbursements prior to processing to ensure the accuracy of payment and budgeted expenses, etc.
• Review the monthly cost of sales calculations and review the fluctuations with the Director of Finance and/or Department Head.
• Responsible for the review and/or completion and accuracy of all balance sheet reconciliations including cash, prepaid, fixed assets, AP, AR, deferred revenue, and intercompany. (some prepared by other accounting staff, therefore review only).
• Review the monthly calculation of the occupancy, and sales tax reports including the quarterly Tax report. Includes financial reporting for licensing, permits, and handling audits as they arise.
• Involved with budget preparation and inputting of the final budget into general ledger software for reporting.
• Preparation of tax audit work papers (lead schedules) each year end.
• Responsible for maintaining the financial and point of sales codes corresponding to the correct general ledger accounts.
• Responsible for review of Bi-Weekly Payroll.
• Continuous review of all policies and procedures, controls and systems currently in place in an effort to improve the operations of the entire facility.
• Act as the Accounting department liaison between all department heads to communicate all changes in accounting and internal control policies and procedures, and ensure compliance by all departments by working with the Director of Finance.
• Supervise, review and approve all Accounts Payable and Accounts Receivable functions.
• Assist the Director of Finance and Owners with special projects and additional duties as required.
• Other duties may be assigned.



JOB REQUIREMENTS:


—Education and/or Experience—
Bachelor’s Degree in Accounting or equivalent with a minimum of (3-5) years’ experience in an Accounting Management role.
Previous experience in the hospitality industry a must.

—Language Skills—
Ability to read, write, and verbally communicates effectively and professionally with other departments, guests, and vendors in English.
Knowledge of other languages is a plus.

—Physical Ability—
Must be able to lift up to 25 pounds occasionally.
Requires grasping, writing, sitting, repetitive motions, bending, listening and hearing ability and visual acuity. Finger, wrist and arm dexterity for repeated use of paperwork, computer keyboard, stapler, and telephones.
Work is typically done while sitting at a desk or table with intermittent standing or stooping.
Working conditions of the position are a normal office situation.


—Other—
Must be able to communicate effectively.
Ability to prioritize, organize work assignments, follow-up and meet deadlines.
Ability to perform job function with minimal supervision even under pressure.
Ability to ensure security and confidentiality of hotel data.
Ability to be a clear thinker, analyze and resolve problems exercising good judgment.
Rigorous commitment to accuracy and detail.
Analytical approach and creativity to problem resolution.
Commitment to support and drive change where necessary.
Advanced IT skills, especially with MS Office.


(Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands).