Coordinator to COO and VP, Commercial

The Coordinator to the COO & VP, Commercial is a cross-functional role working with two senior leaders in the company, communicating, collaborating, and coordinating with multiple property’s executive leaders and managers, driving the execution of corporate initiatives, becoming the “go-to” resource for information, and two-way communications. Being able to use resources, communicate pro-actively, and acclimate to the environment to ensure deadlines are met should be second nature.

This is the opportunity for a collaborative, resourceful, innovative coordinator to assist in driving an entire organization forward and to having impact in every corner of the company.

A foundation in hotel operations is key and will play a vital role in being able to quickly adapt from a macro-micro thought process, while understanding how key business decisions made at the corporate office will affect operations at each property

Job Overview
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and property leadership
• Assist in monitoring the business performance of properties and report back to leadership
• Support prioritization and execution of project roadmaps to build tools that tackle process improvements and improve internal operational execution; driving the rollout of the tools throughout the full cycle
• Facilitate regular meetings with cross-functional senior leadership to review project progress
• Plan & organize onboarding sessions new corporate office leaders and Sales, Marketing & Revenue team members
• Provide daily administrative support for COO and VP, Commercial, maintaining a high degree of organization and discretion
• Email & calendar management, travel itineraries, meeting agendas & presentations
• Maintain an organized filing system
• Own & manage property budget process for Operations and Sales, Marketing & Revenue Management
• Arrange corporate events to take place outside of the workplace, such as staff appreciation events
• Weekly property production reporting
• Manage KPIs for properties / GMs
• Corporate management of Revinate
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among colleagues and clients

Education
Bachelor's Degree required


Qualifications
• Prior experience in hospitality
• Excellent written and verbal communication with the ability to adjust based on the audience which will include executives, leaders and managers
• Comfortable with collaborating with various teams
• Entrepreneurial mindset that relishes problem solving, trouble-shooting and improving processes / tools

Company Overview
Proper Hospitality is made up of a diverse group of passionate individuals who share a common love for hotels and the art of hospitality. Our philosophy is simple: There is a right way to do things and anything less just isn’t proper. We are seeking out the “best of the best” from inside and outside of the industry to work alongside us as we grow a new kind of lifestyle Hospitality Company inspired by a centuries-old tradition. The work is challenging and fast-paced, but rewarding above all.

Proper Hospitality provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender, gender identity or expression, genetics, or any other federal/state protected category.

Proper Hospitality will consider qualified applicants with criminal histories in a manner consistent with local Fair Chance Hiring Ordinances.

The Coordinator to the COO & VP, Commercial is a cross-functional role working with two senior leaders in the company, communicating, collaborating, and coordinating with multiple property’s executive leaders and managers, driving the execution of corporate initiatives, becoming the “go-to” resource for information, and two-way communications. Being able to use resources, communicate pro-actively, and acclimate to the environment to ensure deadlines are met should be second nature.

This is the opportunity for a collaborative, resourceful, innovative coordinator to assist in driving an entire organization forward and to having impact in every corner of the company.

A foundation in hotel operations is key and will play a vital role in being able to quickly adapt from a macro-micro thought process, while understanding how key business decisions made at the corporate office will affect operations at each property

Job Overview
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and property leadership
• Assist in monitoring the business performance of properties and report back to leadership
• Support prioritization and execution of project roadmaps to build tools that tackle process improvements and improve internal operational execution; driving the rollout of the tools throughout the full cycle
• Facilitate regular meetings with cross-functional senior leadership to review project progress
• Plan & organize onboarding sessions new corporate office leaders and Sales, Marketing & Revenue team members
• Provide daily administrative support for COO and VP, Commercial, maintaining a high degree of organization and discretion
• Email & calendar management, travel itineraries, meeting agendas & presentations
• Maintain an organized filing system
• Own & manage property budget process for Operations and Sales, Marketing & Revenue Management
• Arrange corporate events to take place outside of the workplace, such as staff appreciation events
• Weekly property production reporting
• Manage KPIs for properties / GMs
• Corporate management of Revinate
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among colleagues and clients

Education
Bachelor's Degree required


Qualifications
• Prior experience in hospitality
• Excellent written and verbal communication with the ability to adjust based on the audience which will include executives, leaders and managers
• Comfortable with collaborating with various teams
• Entrepreneurial mindset that relishes problem solving, trouble-shooting and improving processes / tools

Company Overview
Proper Hospitality is made up of a diverse group of passionate individuals who share a common love for hotels and the art of hospitality. Our philosophy is simple: There is a right way to do things and anything less just isn’t proper. We are seeking out the “best of the best” from inside and outside of the industry to work alongside us as we grow a new kind of lifestyle Hospitality Company inspired by a centuries-old tradition. The work is challenging and fast-paced, but rewarding above all.

Proper Hospitality provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender, gender identity or expression, genetics, or any other federal/state protected category.

Proper Hospitality will consider qualified applicants with criminal histories in a manner consistent with local Fair Chance Hiring Ordinances.