Accessibility
Category
Hotel
Cuisine
American
  • Summary
  • Description
  • Skills
Summary
Accounts Payable Coordinator
Salary To be discussed
Schedule Full Time
Experience Minimum 1 year of experience
Location 215 Chrystie St, New York, NY 10002, USA
Category Hotel
Cuisine American

Accounts Payable Coordinator


Description
OVERVIEW
While there are many pillars that are central to our mission, service is the center of the center. It is the most important thing at PUBLIC. We deliver service that is personal, attentive, gracious, friendly, knowledgeable, genuine and unscripted – from people who are passionate, sincere, curious, empathetic and social…who love making others feel good.

We focus on the services that are universally appealing and appeal to people today, while doing away with services that are obsolete, superfluous or pretentious. We’re not about thread count – we’re about a comfortable bed. We’re not about serving coffee in fine bone china with white gloves on – we’re about delivering great coffee fast and hot.

For us, exceptional service is about getting everything you need and want, and nothing extraneous. Our service is personalized, with personalized attention and tailored solutions…because service is not ‘one size fits all’.

At PUBLIC, guests get more than what is expected and much more than what has traditionally been customary.

SUMMARY/OBJECTIVE
The Accounts Payable Clerk is responsible for delivering excellence in guest service by developing relationships with internal and guests, providing personalized service, anticipating and delivering PUBLIC’s needs.

ESSENTIAL JOB FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Responsibilities and essential job functions include but are not limited to the following:
• Achieve and exceed PUBLIC targets arising from PUBLIC core objectives and values, e.g. guest relations, team member relations, costs & efficiency, sales, and revenue.
• Maintain AP aging and 1099 vendors.
• Prepare credit applications for new vendors.
• Review all invoices for appropriate documentation and approval prior to posting.
• Prioritize invoice payments according to cash discount potential and payment terms.
• Assist with month-end closing.
• Review, enter upload and scan all hotel and Food and beverage invoices
• Assist with weekly check run ( prepare packets for signatures )
• Request and Check vendor statement
• Enter and track all Food and Beverage requisitions into BirchStreet
• Receive good and services into birchStreet
• Clearly communicate any financial discrepancies internally with key stakeholders.
• Develop relationships with guests in order to provide personalized service.
• Resolve guest complaints, handling all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible

REQUIRED SKILLS AND QUALIFICATIONS
• Expert in hotel operations and excellent working knowledge of all internal departments.
• Maintain a high level of personal appearance and hygiene at all times.
• Must have the ability to work a flexible schedule, including weekends, holidays and late hours when necessary.
• Must have the ability to report to work on time and when scheduled.
• Must have the ability to stand and/or walk for extended periods of time.
• Ability to behave at all times based on a guest responsive culture where exceptional guest service prevails.
• Be attentive, accountable and highly organized and has the ability to plan multiple activities in a timely fashion.
• Possess excellent interpersonal and communication skills.
• Possess excellent phone skills and be guest service oriented and proactive.
• Ability to maintain a positive and professional demeanor and composure at all times.
• Ability to be friendly, engaging, gracious and the ability to focus and connect with all guests and team members and exceed their expectations.
• Have an upbeat, energetic, authentic and professional attitude at all times.
• Know how to participate in a team environment and assist other departments when needed, providing lateral service.
• All other responsibilities, tasks and special projects as assigned by leadership.

CORE COMPETENCIES
• Guest Focus
• Problem Solving
• Peer Relationships
• Time Management
• Composure
• Functional Technical Skills

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.
While performing the duties of this job, the team member is regularly required to talk and/or hear. The team member frequently is required to stand, walk; bend and lift of up to (30) pounds; use hands; and reach with hands and arms.

EDUCATION AND EXPERIENCE REQUIREMENTS
• A minimum of one years’ experience in hotel accounting or accounts payable experience.
• High school diploma or equivalent.
• Continuing education and college courses in Accounting preferred.
• A comprehensive, working knowledge of the hospitality business
• Computer literacy to include: Microsoft Word, Excel.
• Prior knowledge with M3 and BirchStreet applications a plus.
• Ability to comprehend, read, write and speak English fluently

Due to the nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The team member will carry out any other duties as are within the scope, spirit and purpose of the job as requested by their manager or department/division Head.

The team member will actively follow PUBLIC policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.


PUBLIC is an equal opportunity employer. We endeavor to select, place, train, and promote the best qualified individuals based upon job-related factors such as ability, work quality, suitability, experience and potential.

EEO M/F/M/V/D
OVERVIEW
While there are many pillars that are central to our mission, service is the center of the center. It is the most important thing at PUBLIC. We deliver service that is personal, attentive, gracious, friendly, knowledgeable, genuine and unscripted – from people who are passionate, sincere, curious, empathetic and social…who love making others feel good.

We focus on the services that are universally appealing and appeal to people today, while doing away with services that are obsolete, superfluous or pretentious. We’re not about thread count – we’re about a comfortable bed. We’re not about serving coffee in fine bone china with white gloves on – we’re about delivering great coffee fast and hot.

For us, exceptional service is about getting everything you need and want, and nothing extraneous. Our service is personalized, with personalized attention and tailored solutions…because service is not ‘one size fits all’.

At PUBLIC, guests get more than what is expected and much more than what has traditionally been customary.

SUMMARY/OBJECTIVE
The Accounts Payable Clerk is responsible for delivering excellence in guest service by developing relationships with internal and guests, providing personalized service, anticipating and delivering PUBLIC’s needs.

ESSENTIAL JOB FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Responsibilities and essential job functions include but are not limited to the following:
• Achieve and exceed PUBLIC targets arising from PUBLIC core objectives and values, e.g. guest relations, team member relations, costs & efficiency, sales, and revenue.
• Maintain AP aging and 1099 vendors.
• Prepare credit applications for new vendors.
• Review all invoices for appropriate documentation and approval prior to posting.
• Prioritize invoice payments according to cash discount potential and payment terms.
• Assist with month-end closing.
• Review, enter upload and scan all hotel and Food and beverage invoices
• Assist with weekly check run ( prepare packets for signatures )
• Request and Check vendor statement
• Enter and track all Food and Beverage requisitions into BirchStreet
• Receive good and services into birchStreet
• Clearly communicate any financial discrepancies internally with key stakeholders.
• Develop relationships with guests in order to provide personalized service.
• Resolve guest complaints, handling all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible

REQUIRED SKILLS AND QUALIFICATIONS
• Expert in hotel operations and excellent working knowledge of all internal departments.
• Maintain a high level of personal appearance and hygiene at all times.
• Must have the ability to work a flexible schedule, including weekends, holidays and late hours when necessary.
• Must have the ability to report to work on time and when scheduled.
• Must have the ability to stand and/or walk for extended periods of time.
• Ability to behave at all times based on a guest responsive culture where exceptional guest service prevails.
• Be attentive, accountable and highly organized and has the ability to plan multiple activities in a timely fashion.
• Possess excellent interpersonal and communication skills.
• Possess excellent phone skills and be guest service oriented and proactive.
• Ability to maintain a positive and professional demeanor and composure at all times.
• Ability to be friendly, engaging, gracious and the ability to focus and connect with all guests and team members and exceed their expectations.
• Have an upbeat, energetic, authentic and professional attitude at all times.
• Know how to participate in a team environment and assist other departments when needed, providing lateral service.
• All other responsibilities, tasks and special projects as assigned by leadership.

CORE COMPETENCIES
• Guest Focus
• Problem Solving
• Peer Relationships
• Time Management
• Composure
• Functional Technical Skills

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.
While performing the duties of this job, the team member is regularly required to talk and/or hear. The team member frequently is required to stand, walk; bend and lift of up to (30) pounds; use hands; and reach with hands and arms.

EDUCATION AND EXPERIENCE REQUIREMENTS
• A minimum of one years’ experience in hotel accounting or accounts payable experience.
• High school diploma or equivalent.
• Continuing education and college courses in Accounting preferred.
• A comprehensive, working knowledge of the hospitality business
• Computer literacy to include: Microsoft Word, Excel.
• Prior knowledge with M3 and BirchStreet applications a plus.
• Ability to comprehend, read, write and speak English fluently

Due to the nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The team member will carry out any other duties as are within the scope, spirit and purpose of the job as requested by their manager or department/division Head.

The team member will actively follow PUBLIC policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.


PUBLIC is an equal opportunity employer. We endeavor to select, place, train, and promote the best qualified individuals based upon job-related factors such as ability, work quality, suitability, experience and potential.

EEO M/F/M/V/D

Details
Salary To be discussed
Schedule Full Time
Experience Minimum 1 year of experience
Location 215 Chrystie St, New York, NY 10002, USA
Category Hotel
Cuisine American

Skills
Fluent in English
By applying you confirm you have these skills.

expired job post
We use eVerify to confirm U.S. Employment eligibility.

215 Chrystie St, New York, NY 10002, USA