Maintenance Administrator

Maintenance Administrator

The Works is a unique place to… well… work. We are a proactive and hardworking bunch. We’ve built an environment that’s busy, fast-moving and full of energy. Our atmosphere is welcoming, friendly and inclusive. If you are the kind of person who is as crafty, caring and can-do as we are, then this is the kind of culture for you.

This is an exciting opportunity for an experienced administrator to join our Property team based at our custom built Support Centre on Hams Hall Distribution Park, Coleshill.

Duties

• Receive and action maintenance requests received from stores via Propman, telephone and e-mail.
• Oversee and co-ordinate the carrying out of maintenance requests by obtaining quotes from contractors, placing orders, monitoring progress and liaising with stores to ensure works have been carried out satisfactorily.
• Administration duties including production of purchase orders, checking and authorising invoices, general correspondence.
• Liaise with Project Manager regarding types of fittings and quantities required for new stores, order fittings accordingly and ensure delivery for handover dates.
• Organise routine waste collection services for all stores. Order ad-hoc waste facilities such as skips as and when required. Address collection of refuse.
• Ensure cost efficiency by monitoring maintenance spend, providing weekly management reports and sourcing cost comparisons from various suppliers.
• Arrange all property related insurance works.

• Minimum twelve months experience in a property environment essential
• Knowledge of Fire Regulations 2005
• Competent in Health & safety Awareness
• Excellent organisational skills
• Flexible, with the ability to multi-task
• Accuracy and attention to detail
• Good interpersonal and communication skills
• Ability to work as part of team and also on own initiative
• Competent in the use of MS Office including Excel
• Ability to learn and use in-house computer packages

What we will give to you…!

• Excellent hands on training.
• 25% discount off our products in store!
• 33 days holiday (inclusive of Bank Holidays).
• Holiday Purchase Scheme to increase your annual leave entitlement.
• Company pension contribution.
• Cycle to Work Scheme.
• Employee Assistance Programme.
• Life Assurance.
• Healthcare Cash Plan.
• Free Car Parking.
• Charity Giving - Pennies from Heaven and Give as you Earn.

Finally, the bit "About The Works"

We are people who do!

Here at The Works, we are building a working environment that’s fun, friendly, and supportive - all at the same time. It’s somewhere that’s designed for people who love getting busy, whether that’s helping customers, meeting new challenges, or building a rewarding career.

It’s a place for people who know how to roll their sleeves up, get creative, and put their passion and imagination to work…People who do!

We are the UK’s leading family friendly retailer of value gifts, arts, crafts, toys, books and stationery. With over  500 stores nationwide together with a brilliant online store, we’re here to offer our customers a unique and enjoyable shopping experience, built on our core principles of value, variety and quality. You will find our stores in a huge and diverse range of locations; on high streets, in shopping centres, on retail parks, and as concessions (usually in garden centres). We are also one of the few value retailers with a full featured online store that helps our customers to shop how they want, when they want, 7 days a week.

Oh....and we are super proud  to be a Sunday Times 2020 Top 25 “Best Big Companies” to work for. 

It all means that we have built the kind of working environment that is the perfect place for people who love our products to build a career. It is somewhere you can put your proud and passionate, inclusive and accessible, confident and honest, fun and creative, and nimble and driven approach to work.

And if you can roll up your sleeves, get on with any job, and meet any challenge, it’s also somewhere you can thrive.

Maintenance Administrator

The Works is a unique place to… well… work. We are a proactive and hardworking bunch. We’ve built an environment that’s busy, fast-moving and full of energy. Our atmosphere is welcoming, friendly and inclusive. If you are the kind of person who is as crafty, caring and can-do as we are, then this is the kind of culture for you.

This is an exciting opportunity for an experienced administrator to join our Property team based at our custom built Support Centre on Hams Hall Distribution Park, Coleshill.

Duties

• Receive and action maintenance requests received from stores via Propman, telephone and e-mail.
• Oversee and co-ordinate the carrying out of maintenance requests by obtaining quotes from contractors, placing orders, monitoring progress and liaising with stores to ensure works have been carried out satisfactorily.
• Administration duties including production of purchase orders, checking and authorising invoices, general correspondence.
• Liaise with Project Manager regarding types of fittings and quantities required for new stores, order fittings accordingly and ensure delivery for handover dates.
• Organise routine waste collection services for all stores. Order ad-hoc waste facilities such as skips as and when required. Address collection of refuse.
• Ensure cost efficiency by monitoring maintenance spend, providing weekly management reports and sourcing cost comparisons from various suppliers.
• Arrange all property related insurance works.

• Minimum twelve months experience in a property environment essential
• Knowledge of Fire Regulations 2005
• Competent in Health & safety Awareness
• Excellent organisational skills
• Flexible, with the ability to multi-task
• Accuracy and attention to detail
• Good interpersonal and communication skills
• Ability to work as part of team and also on own initiative
• Competent in the use of MS Office including Excel
• Ability to learn and use in-house computer packages

What we will give to you…!

• Excellent hands on training.
• 25% discount off our products in store!
• 33 days holiday (inclusive of Bank Holidays).
• Holiday Purchase Scheme to increase your annual leave entitlement.
• Company pension contribution.
• Cycle to Work Scheme.
• Employee Assistance Programme.
• Life Assurance.
• Healthcare Cash Plan.
• Free Car Parking.
• Charity Giving - Pennies from Heaven and Give as you Earn.

Finally, the bit "About The Works"

We are people who do!

Here at The Works, we are building a working environment that’s fun, friendly, and supportive - all at the same time. It’s somewhere that’s designed for people who love getting busy, whether that’s helping customers, meeting new challenges, or building a rewarding career.

It’s a place for people who know how to roll their sleeves up, get creative, and put their passion and imagination to work…People who do!

We are the UK’s leading family friendly retailer of value gifts, arts, crafts, toys, books and stationery. With over  500 stores nationwide together with a brilliant online store, we’re here to offer our customers a unique and enjoyable shopping experience, built on our core principles of value, variety and quality. You will find our stores in a huge and diverse range of locations; on high streets, in shopping centres, on retail parks, and as concessions (usually in garden centres). We are also one of the few value retailers with a full featured online store that helps our customers to shop how they want, when they want, 7 days a week.

Oh....and we are super proud  to be a Sunday Times 2020 Top 25 “Best Big Companies” to work for. 

It all means that we have built the kind of working environment that is the perfect place for people who love our products to build a career. It is somewhere you can put your proud and passionate, inclusive and accessible, confident and honest, fun and creative, and nimble and driven approach to work.

And if you can roll up your sleeves, get on with any job, and meet any challenge, it’s also somewhere you can thrive.