Accounts Payable Clerk

Yellowstone Club is paradise in Montana.  A private residential community in Big Sky, Montana, Yellowstone Club offers its Members the world’s only private ski and golf community.  With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community.  Our employees make the Yellowstone Club experience come alive.  If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.

Yellowstone Club's Accounting department is currently seeking candidates for a Accounts Payable Clerk.

The Accounts Payable Clerk is responsible for various accounting and administrative tasks related to Yellowstone Club.  This position has a primary focus on processing vendor invoices in a timely and accurate manner.  This position is currently located in YC’s Bozeman accounting office.

Major Responsibilities

•  Ensure that each Member and guest receives outstanding service in a friendly environment which includes greeting and acknowledging every Member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service.
• Empowered to guarantee total Member satisfaction, display hospitality and professionalism to our Members at all times, take pride in representing Yellowstone Club professionally with our Members and guests and assure that all transactions are handled in a legal and ethical manner.
•   Understand and apply all property safety and security procedures to maintain a secure and safe environment for team members, Members, and guests at all times.  In the event of an accident or emergency, seek medical attention if necessary and contact the Assistant General Manager or Human Resources immediately.
•  Maintain a favorable working relationship with all Yellowstone Club team members to foster and promote a positive working environment.

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manage the accountspayable@yellowstoneclub.com electronic inbox
•   Sorting and routing to either local AP staff or to purchasing/invoice approvers within the business
•    Work with the operations team to obtain proper invoice approval
•  Maintain vendor contact/mailing/email information and vendor payment files
•   In-charge of processing recurring accounts payable such as:

                  -Monthly Club leases

                  -Monthly utility invoices/statements

                  - Periodic/monthly pass-through charges from our Residential Services department and other departments as appropriate

•  Perform periodic reconciliation of major credit accounts or accounts with a high volume of transactions (comparing Club AP records to vendor system records for accuracy and consistency).
•  Assist in preparation of annual vendor 1099’s
•  Prepare the weekly accounts payable draw in electronic format for review and approval by Assistant Controller, Director of Accounting, and/or CFO

Other Duties and Responsibilities 

•  Assist in month end closing
•  Provide reports to VP’s/Directors as requested
•  Responsible for special projects, such as preparing 1099 forms, assisting with the yearly audit, and the preparation and payment of property taxes
• Perform all duties and responsibilities in a timely and efficient manner in accordance with established Club policies, procedures, and standards of service to achieve the overall objectives of this position.
• Meet departmental productivity, organization and consistency standards.
• Maintain a positive and respectful attitude.
• Maintain privacy of our Members at all time.
• Maintain a clean and neat appearance at all times. 
• Communicate regularly and effectively with all employees, supervisors, managers and directors.
• Perform work in a safe and high quality manner.
• Project a favorable image of Yellowstone Club to Members and guests at all times.
• Must be able to work flexible work hours/schedule including evenings, weekends and holidays.  Long hours may be required due to business demands.
• Nothing in this job description restricts management’s right to assign or reassign duties, work hours and/or responsibilities for this job at any time.

Experience/Education Required

Yellowstone Club is paradise in Montana.  A private residential community in Big Sky, Montana, Yellowstone Club offers its Members the world’s only private ski and golf community.  With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community.  Our employees make the Yellowstone Club experience come alive.  If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.

Yellowstone Club's Accounting department is currently seeking candidates for a Accounts Payable Clerk.

The Accounts Payable Clerk is responsible for various accounting and administrative tasks related to Yellowstone Club.  This position has a primary focus on processing vendor invoices in a timely and accurate manner.  This position is currently located in YC’s Bozeman accounting office.

Major Responsibilities

•  Ensure that each Member and guest receives outstanding service in a friendly environment which includes greeting and acknowledging every Member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service.
• Empowered to guarantee total Member satisfaction, display hospitality and professionalism to our Members at all times, take pride in representing Yellowstone Club professionally with our Members and guests and assure that all transactions are handled in a legal and ethical manner.
•   Understand and apply all property safety and security procedures to maintain a secure and safe environment for team members, Members, and guests at all times.  In the event of an accident or emergency, seek medical attention if necessary and contact the Assistant General Manager or Human Resources immediately.
•  Maintain a favorable working relationship with all Yellowstone Club team members to foster and promote a positive working environment.

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manage the accountspayable@yellowstoneclub.com electronic inbox
•   Sorting and routing to either local AP staff or to purchasing/invoice approvers within the business
•    Work with the operations team to obtain proper invoice approval
•  Maintain vendor contact/mailing/email information and vendor payment files
•   In-charge of processing recurring accounts payable such as:

                  -Monthly Club leases

                  -Monthly utility invoices/statements

                  - Periodic/monthly pass-through charges from our Residential Services department and other departments as appropriate

•  Perform periodic reconciliation of major credit accounts or accounts with a high volume of transactions (comparing Club AP records to vendor system records for accuracy and consistency).
•  Assist in preparation of annual vendor 1099’s
•  Prepare the weekly accounts payable draw in electronic format for review and approval by Assistant Controller, Director of Accounting, and/or CFO

Other Duties and Responsibilities 

•  Assist in month end closing
•  Provide reports to VP’s/Directors as requested
•  Responsible for special projects, such as preparing 1099 forms, assisting with the yearly audit, and the preparation and payment of property taxes
• Perform all duties and responsibilities in a timely and efficient manner in accordance with established Club policies, procedures, and standards of service to achieve the overall objectives of this position.
• Meet departmental productivity, organization and consistency standards.
• Maintain a positive and respectful attitude.
• Maintain privacy of our Members at all time.
• Maintain a clean and neat appearance at all times. 
• Communicate regularly and effectively with all employees, supervisors, managers and directors.
• Perform work in a safe and high quality manner.
• Project a favorable image of Yellowstone Club to Members and guests at all times.
• Must be able to work flexible work hours/schedule including evenings, weekends and holidays.  Long hours may be required due to business demands.
• Nothing in this job description restricts management’s right to assign or reassign duties, work hours and/or responsibilities for this job at any time.

Experience/Education Required