Description
The purpose of the Events Assistant is to support the Events team in planning and organizing all of the Yellowstone Club events.
• Assist in booking special events and managing correspondence with Members about the events and offer suggestions to ensure
their requests can be met.
• Assist in preparing and detailing event orders that accurately convey all services for each event that include food & beverage,
audio visual, timelines & setup.
• Coordinate appointments and scheduling of events on the calendar.
• Assist with or serve as point-of-contact for events as needed.
• Interface with other departments and vendors in order to meet and exceed Member requests.
• Assist in menu tastings for Member events such as weddings when necessary to finalize menus and details.
• Calculate budgets and ensure they are adhered to.
• Assist in booking talent, including musicians, bands, and audio visual.
• Develop floor plans for each special event such as layout of seating and décor.
• Assist in creating itineraries for Members and guests during their visit.
• Assist in on site Member tours and meetings for events.
• Find solutions to any problems that arise concerning services.
• Assist team in creating innovative ideas to enhance Member event experiences.
• Prepare packages, gift bags, registration lists, seating cards, RSVP’s, etc. as required for each event.
• Ensure services are billed correctly and noted on Member statements.
The purpose of the Events Assistant is to support the Events team in planning and organizing all of the Yellowstone Club events.
• Assist in booking special events and managing correspondence with Members about the events and offer suggestions to ensure
their requests can be met.
• Assist in preparing and detailing event orders that accurately convey all services for each event that include food & beverage,
audio visual, timelines & setup.
• Coordinate appointments and scheduling of events on the calendar.
• Assist with or serve as point-of-contact for events as needed.
• Interface with other departments and vendors in order to meet and exceed Member requests.
• Assist in menu tastings for Member events such as weddings when necessary to finalize menus and details.
• Calculate budgets and ensure they are adhered to.
• Assist in booking talent, including musicians, bands, and audio visual.
• Develop floor plans for each special event such as layout of seating and décor.
• Assist in creating itineraries for Members and guests during their visit.
• Assist in on site Member tours and meetings for events.
• Find solutions to any problems that arise concerning services.
• Assist team in creating innovative ideas to enhance Member event experiences.
• Prepare packages, gift bags, registration lists, seating cards, RSVP’s, etc. as required for each event.
• Ensure services are billed correctly and noted on Member statements.
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