Under the direct supervision of the Buyer, the
Purchasing Assistant is responsible for the effective delivery of procurement
services to all Business Units of JFC NA Philippine Brands. The Purchasing
Assistant promotes a collaborative, client-focused, quality and results-oriented approach in the Purchasing Department.
- Interface
with Buyers to plan and prioritize purchasing activities.
- Transmit
and prioritize approved purchase orders and supporting documents to the supplier.
- Track
orders and confirm lead times, and delivery dates.
- Notify
of any shortages, backlogs or potential interruptions to internal customers.
- Evaluate
processes and resolve vendor invoice discrepancies.
- Creates
receiving reports against invoices to initiate payment
- `Consolidate usage or consumption information.
Others
- Perform other job/task or purchasing expertise related assignments in order to develop one’s self and/or share one’s expertise resulting to support work efficiencies & productivity.
- Handle confidently and skillfully all internal and external communications with all diverse ethnicities, cultures, races.
- Take initiative and collaborate with experts and immediate supervisor before making decisions/actions.
- Attend/participate in meetings, conferences, company events and benchmarking or networking opportunities as needed.
JOB SPECIFICATIONS
Education
At least Associate degree graduate related to Accounting or Engineering, Economics
or any equivalent related course.
Experience
At least 1 year of experience
in purchasing function; and/or any equivalent combination of education and experience from which comparable knowledge,
skills and abilities have been achieved.
Skills and Essential Traits
- Core Competencies:
C.A.M.P. requirements
- Creating
the Business
- Advancing
Personal Excellence
- Managing
the Business
- Promoting People
Processes
Essential Traits (as assessed using HR tool)
- Self-Motivated
- Balance
of Authoritative and Collaborative
- Persistent
- Analytical
and has good judgment
- Organized
- Adaptable/Flexible
- Effective
Enforcing
- Enlists
Cooperation
- Effective
Communication (oral & in writing) and Interpersonal Skills
- People
Oriented
- Numerical
and Arithmetic Aptitude
- Handling
Conflict
- Pressure
Tolerance and Stress Tolerance
- Negotiation
Skills
- Takes
Initiative
- Innovation/Creativity
and Resourcefulness
- Quality
and Speed of accurate service
- Team
player
- Precision/Accuracy
& attention to details
- Able to uphold and respect procurement ethics and to
conduct activities with integrity
- Behavioral Attributes (live the core values of
the organization):
- Customer
Focus
- Speed
with Excellence
- Humility
to listen and learn
- Integrit
- Spirit of Family and Fun
Non-Essential Duties and Responsibilities
- Perform
administrative duties as necessary i.e.
making copies, filing, expenses reimbursement, etc.
- Prepare
department plans, objectives, goals, strategies and measures; performance goals
and standards.
Other Qualifications
- Computer Literacy: Must be at
least proficient if not achieved mastery in the essential MS Applications most
especially MS Excel.
- SAP experience preferred
- Physical Effort/Requirements: While performing the duties of this job, the employee will:
- stand/walk
occasionally on the scheduled work shift.
- lift,
reach, pull, push, grasp and use hands occasionally.
- bend
and/or squat down occasionally on the scheduled shift.
- climb,
stoop and/or kneel rarely.
- lift
up to 50 pounds occasionally.
- need
to see well enough to differentiate product quality parameters, read/compose
email, reports, use the computer and be proactive to customers’ feedback
affecting quality of service.
- need
to speak and hear well enough to give/receive instructions, feedback and communicate
with employees, customers and partners/vendors/suppliers.
- be
required to work irregular hours or varying work shifts schedules as necessary
at work.
- be
required to visit stores (occasionally); supplier’s plants.
- be
required to travel (field work) for sourcing, supplier accreditation; purchases
and general exposure (i.e. business immersion, etc.).
- Mental Ability/Requirements: While performing the duties of this job, the employee will:
- be required to perform standardized/adaptive arithmetical computations
and
- pricing analysis, negotiations, scheduling and monitoring of stocks’
movement, creativity and innovations.
- Work Environment: Work is performed
indoors and outdoors in various reasonable weather conditions and varied
climates.
- Tensions and pressures may arise in meeting
deadlines and goals. It may range from
moderate to heavy (occasionally).
This job description has been designed to
indicate the general nature and level of work performed by employees in this
classification. It is not designed to
contain or be interpreted as an exhaustive list of all duties, responsibilities
and qualifications required of employees assigned to this job. The duties, responsibilities may differ from
the job description, and that the other duties as assigned, may be part of the
job.
If the position requires a college/university
degree, it must have been issued by an educational institution accredited by
the United States Department of Education.
Any degree issued by educational institution outside the United States
must include documentation validating the equivalency of the degree to the same
degree in the United States to be considered acceptable for this company’s
purposes.
Reasonable accommodation for people with
disabilities maybe requested by calling (626) 369-7118 at least five (5)
working days in advance of the scheduled examination/assessment date(s).
This company is an Equal Opportunity Employer.