Job advert

Accounts Payable Assistant - Montcalm Collection

Company Overview:

The Montcalm Group is a collection of independent, luxury hotels — Montcalm East in Shoreditch, Montcalm Marble Arch in Marylebone, Montcalm Royal London House in Finsbury Square, and the Montcalm Brewery in Barbican. Within the Montcalm group two separate brands sit beautifully by the luxury Hotels, Inhabit and Park Grand Hotels.

Fusing the classic and contemporary, just like London itself, every Montcalm hotel has a story to tell. Within the group there is a historic former brewery turned handsome five-star hotel. Or a mid-century marvel, reborn as a smart city hotel with a stunning rooftop terrace. Bed down in a graceful Georgian crescent, styled with modern elegance inside. Or in an eye-catching architectural wonder, symbolising the pioneering spirit of London. They’re each distinctly different, yet distinguished by the same thoughtful touches, intuitive tech, considered comfort and outstanding personal service.

Montcalm East, Autograph Collection, is a new breed of hotel, with a mission to support its vibrant neighbourhood of East London. After undergoing an extensive refurbishment, the hotel reopened its doors in May 2021 showcasing a brand-new interior design that takes inspiration from the artistic heritage of the area with a particular focus on photography.

Inhabit is a hotel brand with a heart for community, a head for life-enhancing hospitality, and wellness wisdom to share. Inhabit, Queen’s Gardens is the second West London Inhabit property to open, following the launch of Green-Key certified Inhabit, Southwick Street in 2019. Inhabit, Southwick Street was awarded B Corp™ Certification in January 2023. Inhabit Southwick Street is a member of Design Hotels and Inhabit Queens Garden will become a member of Design Hotels early 2024.

Park Grand London Hotels are contemporary boutique hotels situated in some of London's best locations.

Objectives of the role Acting as the person responsible for:

• Ensure Financial Accuracy and Integrity: Conduct thorough cost scrutiny on all invoice streams, including rooms, food and beverage, and other services.

• Support Commercial Strategy: Provide insights and recommendations to support strategies and promotional activities and ensures that the Accounts Payable function operates efficiently for all allocated hotels

• Optimize Financial Processes: Continuously review and improve processes to increase efficiency and support all areas of finance including purchase ledger, cost controls and accounts payable for all allocated hotels .

Main responsibilities :

• Ensure adherence to lead schedules and submission to facilitate departmental review of operating performance and KPI trends by reconciling statements and processing all invoices from suppliers in timely manner.

 • Ensure all processed invoices follows the three-way match – comparing invoice with the purchase order and the signed receiving record.

• Ensure all commission Invoices are checked in the PMS system for sales value before processing and authorisations are obtained where necessary

• Process all foreign currency payments in line with company policy and money laundering regulations.

 • Processing all Petty cash claim in accordance to company policy.

• Prepare and submit payment run for all allocated hotels in line with agreed timetable

• Prepare month end PO and non-PO accrual for all allocated hotels

• Provide training to other team members.

 • Complete other ad hoc duties that may be required by either the account payable manager or financial director.

• Weekly review supplier ageing and submit to account payable manager.

 • Maintain folder for high value invoices.

Skills :

• Accounting Knowledge -understanding of general accounting principle and practises.

• Strong Attention to Detail-Ability to spot errors and discrepancies in invoices and financial documents

• Data Entry Skills -Proficiency in entering data accurately and verifying amounts.

• Organizational Skills-Capability to manage multiple tasks and maintain orderly records.

• Computer Literacy-Familiarity with accounting software (Ex: Sage Intact )Microsoft Office, Excel.

• Communication Skills: Strong verbal and written communication for interacting with vendors and internal teams.

• Time Management: Ability to prioritize tasks and meet deadlines.

• Problem Solving skills: Aptitude for resolving discrepancies and issues in invoices and payments

• Customer Service Orientation: Professional attitude in handling vendor inquiries and disputes. • Teamwork: Ability to work collaboratively with colleagues in finance department

• Confidentiality: Understanding of the importance of maintaining the confidentiality of financial information.

Continuous Improvement :

• Identify opportunities for process improvement

• Participate in the development and implementation of new procedures and features to enhance the workflow of the department.

Benefits

·       Competitive salary

·       A supportive, empowering team environment

·       Benefits platform with various discounts

·       Wellbeing support, workshops and advice

·       28 holidays including eight bank holidays, with more holidays after two-year service

·       Cash-back health benefits, including optical, dental, chiropractor and physio services

·       Discounted gym membership

·       Access to Wellbeing platform and sessions, including EAP

·       Awards and Recognition Programme

·       Annual parties

·       Regular and ongoing training and development, including leadership workshops

·       Pension scheme

Eligibility

Candidates must be authorised to live and work in the UK. Currently, visa sponsorship is not available for this role.

Equal Opportunity Employer

At Montcalm Collection, diversity and inclusion aren't just buzzwords. We genuinely value the unique perspectives everyone brings, regardless of gender, ethnicity, age, disability, or background. Our culture thrives on mutual respect, and we provide a workplace free from discrimination and prejudice.

Should this role resonate with your aspirations, please apply. If not shortlisted, we encourage you to explore other opportunities with us, either now or in the future.

Note: If you do not hear from us within 14 days, kindly consider your application as not shortlisted for this role.

Job advert

Accounts Payable Assistant - Montcalm Collection

Company Overview:

The Montcalm Group is a collection of independent, luxury hotels — Montcalm East in Shoreditch, Montcalm Marble Arch in Marylebone, Montcalm Royal London House in Finsbury Square, and the Montcalm Brewery in Barbican. Within the Montcalm group two separate brands sit beautifully by the luxury Hotels, Inhabit and Park Grand Hotels.

Fusing the classic and contemporary, just like London itself, every Montcalm hotel has a story to tell. Within the group there is a historic former brewery turned handsome five-star hotel. Or a mid-century marvel, reborn as a smart city hotel with a stunning rooftop terrace. Bed down in a graceful Georgian crescent, styled with modern elegance inside. Or in an eye-catching architectural wonder, symbolising the pioneering spirit of London. They’re each distinctly different, yet distinguished by the same thoughtful touches, intuitive tech, considered comfort and outstanding personal service.

Montcalm East, Autograph Collection, is a new breed of hotel, with a mission to support its vibrant neighbourhood of East London. After undergoing an extensive refurbishment, the hotel reopened its doors in May 2021 showcasing a brand-new interior design that takes inspiration from the artistic heritage of the area with a particular focus on photography.

Inhabit is a hotel brand with a heart for community, a head for life-enhancing hospitality, and wellness wisdom to share. Inhabit, Queen’s Gardens is the second West London Inhabit property to open, following the launch of Green-Key certified Inhabit, Southwick Street in 2019. Inhabit, Southwick Street was awarded B Corp™ Certification in January 2023. Inhabit Southwick Street is a member of Design Hotels and Inhabit Queens Garden will become a member of Design Hotels early 2024.

Park Grand London Hotels are contemporary boutique hotels situated in some of London's best locations.

Objectives of the role Acting as the person responsible for:

• Ensure Financial Accuracy and Integrity: Conduct thorough cost scrutiny on all invoice streams, including rooms, food and beverage, and other services.

• Support Commercial Strategy: Provide insights and recommendations to support strategies and promotional activities and ensures that the Accounts Payable function operates efficiently for all allocated hotels

• Optimize Financial Processes: Continuously review and improve processes to increase efficiency and support all areas of finance including purchase ledger, cost controls and accounts payable for all allocated hotels .

Main responsibilities :

• Ensure adherence to lead schedules and submission to facilitate departmental review of operating performance and KPI trends by reconciling statements and processing all invoices from suppliers in timely manner.

 • Ensure all processed invoices follows the three-way match – comparing invoice with the purchase order and the signed receiving record.

• Ensure all commission Invoices are checked in the PMS system for sales value before processing and authorisations are obtained where necessary

• Process all foreign currency payments in line with company policy and money laundering regulations.

 • Processing all Petty cash claim in accordance to company policy.

• Prepare and submit payment run for all allocated hotels in line with agreed timetable

• Prepare month end PO and non-PO accrual for all allocated hotels

• Provide training to other team members.

 • Complete other ad hoc duties that may be required by either the account payable manager or financial director.

• Weekly review supplier ageing and submit to account payable manager.

 • Maintain folder for high value invoices.

Skills :

• Accounting Knowledge -understanding of general accounting principle and practises.

• Strong Attention to Detail-Ability to spot errors and discrepancies in invoices and financial documents

• Data Entry Skills -Proficiency in entering data accurately and verifying amounts.

• Organizational Skills-Capability to manage multiple tasks and maintain orderly records.

• Computer Literacy-Familiarity with accounting software (Ex: Sage Intact )Microsoft Office, Excel.

• Communication Skills: Strong verbal and written communication for interacting with vendors and internal teams.

• Time Management: Ability to prioritize tasks and meet deadlines.

• Problem Solving skills: Aptitude for resolving discrepancies and issues in invoices and payments

• Customer Service Orientation: Professional attitude in handling vendor inquiries and disputes. • Teamwork: Ability to work collaboratively with colleagues in finance department

• Confidentiality: Understanding of the importance of maintaining the confidentiality of financial information.

Continuous Improvement :

• Identify opportunities for process improvement

• Participate in the development and implementation of new procedures and features to enhance the workflow of the department.

Benefits

·       Competitive salary

·       A supportive, empowering team environment

·       Benefits platform with various discounts

·       Wellbeing support, workshops and advice

·       28 holidays including eight bank holidays, with more holidays after two-year service

·       Cash-back health benefits, including optical, dental, chiropractor and physio services

·       Discounted gym membership

·       Access to Wellbeing platform and sessions, including EAP

·       Awards and Recognition Programme

·       Annual parties

·       Regular and ongoing training and development, including leadership workshops

·       Pension scheme

Eligibility

Candidates must be authorised to live and work in the UK. Currently, visa sponsorship is not available for this role.

Equal Opportunity Employer

At Montcalm Collection, diversity and inclusion aren't just buzzwords. We genuinely value the unique perspectives everyone brings, regardless of gender, ethnicity, age, disability, or background. Our culture thrives on mutual respect, and we provide a workplace free from discrimination and prejudice.

Should this role resonate with your aspirations, please apply. If not shortlisted, we encourage you to explore other opportunities with us, either now or in the future.

Note: If you do not hear from us within 14 days, kindly consider your application as not shortlisted for this role.