Accounts Payable Specialist

Accounts Payable Specialist Responsibilities and Duties

Reports To: Accounts Payable Manager

Job Summary

Accounts payable specialists perform crucial duties that ensure vendors get paid for services and products rendered. They review and process invoices, audit credit card bills, answer vendor inquiries, reconcile vendor statements, process and maintain 1099 statements, and process and distribute checks.

Essential duties and responsibilities

• Performing day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
• Preparing bills, invoices, and bank Expenses.
• Book Invoices and Credit Memos by uploading documents to the ERP System.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Understands compliance issues around accounts payable processes
• Preparing analyses of accounts and producing weekly and monthly reports.
• Make sure that all the credits are reconciled and applied to their respective invoices at the end of the month.
• Reconcile accounts payable transactions.
• Prepare and perform check runs
• Assist with month-end closing
• Answer Phone Calls and reply to emails from vendors and Internals.
• Maintain confidentiality of organizational information.
• Assist with future projects.

Qualification requirements

• High School Diploma or GED; Associates Degree or equivalent from a two-year college or technical school preferred
• 1-3 years of accounts payable experience.
• Food & Beverage experience.
• Ability to calculate, post, and manage accounting figures and financial records.
• General math skills.
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• The high degree of accuracy, attention to detail, and confidentiality
• Excellent data entry skills.
• Excellent analytical, problem-solving, and decision-making skills
• Effective verbal, listening, and written communication skills
• Effective organizational, stress, and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member
• Ability to work with a diverse group of people
• Customer service and negotiation skills

Physical demands and abilities

• Regularly spend long hours sitting and using office equipment and computers.
• Regularly move from sitting to standing positions effortlessly.
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer.
• Regularly use hands and fingers to handle, control or feel objects.
• Regularly see details of objects that are less than a few feet away.
• Regularly speak clearly so listeners can understand.
• Frequently work on projects that require deadlines
• Frequently bend to file and maintain files.
• Occasionally lift 5-10 pounds.

Supervisory Responsibility

This position has no supervisory responsibilities.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

V&E provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Accounts Payable Specialist Responsibilities and Duties

Reports To: Accounts Payable Manager

Job Summary

Accounts payable specialists perform crucial duties that ensure vendors get paid for services and products rendered. They review and process invoices, audit credit card bills, answer vendor inquiries, reconcile vendor statements, process and maintain 1099 statements, and process and distribute checks.

Essential duties and responsibilities

• Performing day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
• Preparing bills, invoices, and bank Expenses.
• Book Invoices and Credit Memos by uploading documents to the ERP System.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Understands compliance issues around accounts payable processes
• Preparing analyses of accounts and producing weekly and monthly reports.
• Make sure that all the credits are reconciled and applied to their respective invoices at the end of the month.
• Reconcile accounts payable transactions.
• Prepare and perform check runs
• Assist with month-end closing
• Answer Phone Calls and reply to emails from vendors and Internals.
• Maintain confidentiality of organizational information.
• Assist with future projects.

Qualification requirements

• High School Diploma or GED; Associates Degree or equivalent from a two-year college or technical school preferred
• 1-3 years of accounts payable experience.
• Food & Beverage experience.
• Ability to calculate, post, and manage accounting figures and financial records.
• General math skills.
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• The high degree of accuracy, attention to detail, and confidentiality
• Excellent data entry skills.
• Excellent analytical, problem-solving, and decision-making skills
• Effective verbal, listening, and written communication skills
• Effective organizational, stress, and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member
• Ability to work with a diverse group of people
• Customer service and negotiation skills

Physical demands and abilities

• Regularly spend long hours sitting and using office equipment and computers.
• Regularly move from sitting to standing positions effortlessly.
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer.
• Regularly use hands and fingers to handle, control or feel objects.
• Regularly see details of objects that are less than a few feet away.
• Regularly speak clearly so listeners can understand.
• Frequently work on projects that require deadlines
• Frequently bend to file and maintain files.
• Occasionally lift 5-10 pounds.

Supervisory Responsibility

This position has no supervisory responsibilities.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

V&E provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.