Sales Coordinator (New York)

Organizational Structure

**The Sales Coordinator will be working from an office in New York City**

Strategic Intent

The Sales Coordinator will take full responsibility for assisting members of the Sales team with general administrative duties associated with the hotels clients. The Sales Coordinator will represent the Sales and Marketing department both internally and externally. They are a vital source of support for the sales team and overall assist in the hotel achieving its goals and objectives.


General Duties and Responsibilities
•Handle all incoming and outgoing correspondence.
•Will assist 2-3 managers as assigned by the Director of Group Sales.
•Maintain department filing system.
•Arrange appointments and meetings for sales managers and department.
•Produce and keeping meeting packs and other Sales and Marketing material.
•Maintain stationary storage and inventory levels.
•Compile reports and other statistical information as requested, including Delphi/Market Vision daily and weekly reports.
•Conduct research and prospecting calls achieving goal as set out by the sales manager.
•Organize hotel familiarization visits.
•Ensure Delphi input and profiles comply with The Watergate Hotel standards.
•Maintain accurate database of all information for relative contacts (organizers, third parties, influencers & end users).
•Set example for all associates to emulate by complying with all hotel policies and procedures.
•Account for departmental expenditure through the hotel’s check-book as and when requested.
•Produce and submit purchase orders according to the hotel’s procedure, as requested.
•Complete and perform a variety of other related tasks and projects as assigned.








Requirements:


Experience and Requirements

Must possess 1+ years of direct, related administrative experience; those with luxury hotel sales and marketing and/or hotel operations experience will be preferred.
•Solid administration skills including (but not limited to): accurate and timely filing, proofreading and editing documents, managing multiple incoming telephone calls, faxing, mailing, emailing and creating various business documents required.
•Typing skills of at least 50 words per minute.
•Excellent communication skills (both written and verbal) with fluency in English required.
•Computer proficiency is required with proven abilities in MS Office, Word, Power Point, Excel; those with prior experience utilizing Delphi will be strongly favored.
•Prior experience assisting with travel arrangements, expense reports, trade show bookings and shipments is preferred.
•Ability and willingness to work flexibly including early mornings, evenings and weekends as business needs required.
•Must possess superior multi-taking skills and the ability to work well in a fast-paced environment.

Organizational Structure

**The Sales Coordinator will be working from an office in New York City**

Strategic Intent

The Sales Coordinator will take full responsibility for assisting members of the Sales team with general administrative duties associated with the hotels clients. The Sales Coordinator will represent the Sales and Marketing department both internally and externally. They are a vital source of support for the sales team and overall assist in the hotel achieving its goals and objectives.


General Duties and Responsibilities
•Handle all incoming and outgoing correspondence.
•Will assist 2-3 managers as assigned by the Director of Group Sales.
•Maintain department filing system.
•Arrange appointments and meetings for sales managers and department.
•Produce and keeping meeting packs and other Sales and Marketing material.
•Maintain stationary storage and inventory levels.
•Compile reports and other statistical information as requested, including Delphi/Market Vision daily and weekly reports.
•Conduct research and prospecting calls achieving goal as set out by the sales manager.
•Organize hotel familiarization visits.
•Ensure Delphi input and profiles comply with The Watergate Hotel standards.
•Maintain accurate database of all information for relative contacts (organizers, third parties, influencers & end users).
•Set example for all associates to emulate by complying with all hotel policies and procedures.
•Account for departmental expenditure through the hotel’s check-book as and when requested.
•Produce and submit purchase orders according to the hotel’s procedure, as requested.
•Complete and perform a variety of other related tasks and projects as assigned.








Requirements:


Experience and Requirements

Must possess 1+ years of direct, related administrative experience; those with luxury hotel sales and marketing and/or hotel operations experience will be preferred.
•Solid administration skills including (but not limited to): accurate and timely filing, proofreading and editing documents, managing multiple incoming telephone calls, faxing, mailing, emailing and creating various business documents required.
•Typing skills of at least 50 words per minute.
•Excellent communication skills (both written and verbal) with fluency in English required.
•Computer proficiency is required with proven abilities in MS Office, Word, Power Point, Excel; those with prior experience utilizing Delphi will be strongly favored.
•Prior experience assisting with travel arrangements, expense reports, trade show bookings and shipments is preferred.
•Ability and willingness to work flexibly including early mornings, evenings and weekends as business needs required.
•Must possess superior multi-taking skills and the ability to work well in a fast-paced environment.