Payroll Administrator

Responsible for the control of the Payroll Process to ensure that expenses are properly recorded, reconciled and credit terms complied with.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Leadership:

• Develop, Implement and maintain Group policies in connection with staff pay and benefits.
• Creating an environment to encourage a sense of responsibility, involvement and ownership.
• Promoting Beds & Bars culture of best practice and encouraging personal ownership of self-development.

Business Operations:

• Ensure that bi-weekly and monthly staff pay and benefits are accurate, complete and paid in accordance with contracts of employment
• Ensure that payroll data provided to the management accountant is accurate, complete and reconciles to the payroll system
• Maintain employee records for attendance, holidays, absences, maternity etc.
• Ensure PAYE/NI and other government/non-gov deductions are processed and paid to the appropriate authorities/payees
• Maintain contracts of employment, generate offer letters, starter packs, leaver formalities
• Maintain Group benefit arrangements and ensure that amounts paid/deducted are recorded properly in Group accounting systems
• Maintain employee personnel files in accordance with legal/regulatory guidance with due regard to Data Protection requirements.
• Ensure that foreign workers are employed in accordance with legal regulations
• Provide support to Group management in the disciplinary process
• Manage the pensions auto-enrolment process
• Prepare MIS that is accurate and provided within mandated timescales
• Ensuring consistent application of policy and process for relevant units
• Liaise with IRIS (payroll system), S4Labour (timesheet system) and pension regulators for any queries.
• Completing and submitting the monthly reports (RTI, pension etc)
• Be point of contact to the employees and managers for any payroll queries.

Managing Resources:

• Ensuring the integrity of the payroll systems by testing financial outputs and comparing to transaction inputs
• Ensuring that Group financial records are updated properly and reconcile to the transaction systems on an aggregate basis.
• Ensure that the payroll systems infrastructure is robust, properly maintained and fit for purpose
• Assist with the development, implementation and maintenance of group staff policies and MIS
• Assist with the development of payroll processing systems and the interaction with the accounting environment with the aim of achieving standard processes wherever possible and more efficient operation.
• Support the drive to better STP across the Group

Relationship Management:

• Collaborating with other divisions/management to achieve best solutions for staff.
• Sustaining strong relationships with business unit management, suppliers, peers and colleagues

Market Environment:

• Maintain awareness of developments in Human Resource legal requirements and pay and benefits
• Maintaining awareness of industry practices and procedures through networking and reading appropriate articles/publications.

MAIN JOB REQUIREMENTS (education and experience necessary to fulfill job)

Education:

• Educated to A level standard or equivalent
• Accredited qualification in payroll management and pay and benefits

Experience:

Proven and practical experience of applying competencies at the levels detailed below
Relevant financial experience in a position preferably in the food, beverage and hospitality sector

REQUIRED COMPETENCIES:

Technical Competence

• Good skills on MS office (word and excel) for the reporting purpose.

Core Competencies

• Working in a team environment
• Client focus and relationships
• Communication
• Driving for results
• Relationships and networks

Responsible for the control of the Payroll Process to ensure that expenses are properly recorded, reconciled and credit terms complied with.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Leadership:

• Develop, Implement and maintain Group policies in connection with staff pay and benefits.
• Creating an environment to encourage a sense of responsibility, involvement and ownership.
• Promoting Beds & Bars culture of best practice and encouraging personal ownership of self-development.

Business Operations:

• Ensure that bi-weekly and monthly staff pay and benefits are accurate, complete and paid in accordance with contracts of employment
• Ensure that payroll data provided to the management accountant is accurate, complete and reconciles to the payroll system
• Maintain employee records for attendance, holidays, absences, maternity etc.
• Ensure PAYE/NI and other government/non-gov deductions are processed and paid to the appropriate authorities/payees
• Maintain contracts of employment, generate offer letters, starter packs, leaver formalities
• Maintain Group benefit arrangements and ensure that amounts paid/deducted are recorded properly in Group accounting systems
• Maintain employee personnel files in accordance with legal/regulatory guidance with due regard to Data Protection requirements.
• Ensure that foreign workers are employed in accordance with legal regulations
• Provide support to Group management in the disciplinary process
• Manage the pensions auto-enrolment process
• Prepare MIS that is accurate and provided within mandated timescales
• Ensuring consistent application of policy and process for relevant units
• Liaise with IRIS (payroll system), S4Labour (timesheet system) and pension regulators for any queries.
• Completing and submitting the monthly reports (RTI, pension etc)
• Be point of contact to the employees and managers for any payroll queries.

Managing Resources:

• Ensuring the integrity of the payroll systems by testing financial outputs and comparing to transaction inputs
• Ensuring that Group financial records are updated properly and reconcile to the transaction systems on an aggregate basis.
• Ensure that the payroll systems infrastructure is robust, properly maintained and fit for purpose
• Assist with the development, implementation and maintenance of group staff policies and MIS
• Assist with the development of payroll processing systems and the interaction with the accounting environment with the aim of achieving standard processes wherever possible and more efficient operation.
• Support the drive to better STP across the Group

Relationship Management:

• Collaborating with other divisions/management to achieve best solutions for staff.
• Sustaining strong relationships with business unit management, suppliers, peers and colleagues

Market Environment:

• Maintain awareness of developments in Human Resource legal requirements and pay and benefits
• Maintaining awareness of industry practices and procedures through networking and reading appropriate articles/publications.

MAIN JOB REQUIREMENTS (education and experience necessary to fulfill job)

Education:

• Educated to A level standard or equivalent
• Accredited qualification in payroll management and pay and benefits

Experience:

Proven and practical experience of applying competencies at the levels detailed below
Relevant financial experience in a position preferably in the food, beverage and hospitality sector

REQUIRED COMPETENCIES:

Technical Competence

• Good skills on MS office (word and excel) for the reporting purpose.

Core Competencies

• Working in a team environment
• Client focus and relationships
• Communication
• Driving for results
• Relationships and networks