Job Summary:

The Purchasing Officer is responsible for sourcing, negotiating, and purchasing quality goods, materials, and services required by the hotel or hospitality establishment to support daily operations. The role ensures that purchasing activities align with the company's budget, operational needs, and quality standards, while maintaining strong relationships with suppliers and adhering to hospitality-specific procurement procedures.

Key Responsibilities:

• Source and negotiate with reliable suppliers for the procurement of food & beverage, housekeeping supplies, maintenance materials, uniforms, and other hospitality-related goods and services.
• Raise and process purchase orders in accordance with company policies and authorized approval limits.
• Liaise closely with culinary, housekeeping, engineering, and other operational departments to understand procurement needs and timelines.
• Monitor inventory levels and coordinate with the stores and finance teams to ensure adequate stock without over-purchasing.
• Evaluate supplier performance regularly to ensure quality, cost competitiveness, reliability, and service standards.
• Develop and maintain strong relationships with key vendors to secure favorable pricing, credit terms, and service agreements.
• Assist the Finance Manager in budgeting, forecasting, and cost control activities related to purchasing and inventory management.
• Prepare and maintain accurate procurement records and reports, including supplier lists, quotations, purchase orders, and delivery schedules.
• Ensure compliance with internal financial controls, hotel policies, and regulatory requirements related to procurement.
• Support cost-saving initiatives and recommend process improvements within the purchasing function.

Job Summary:

The Purchasing Officer is responsible for sourcing, negotiating, and purchasing quality goods, materials, and services required by the hotel or hospitality establishment to support daily operations. The role ensures that purchasing activities align with the company's budget, operational needs, and quality standards, while maintaining strong relationships with suppliers and adhering to hospitality-specific procurement procedures.

Key Responsibilities:

• Source and negotiate with reliable suppliers for the procurement of food & beverage, housekeeping supplies, maintenance materials, uniforms, and other hospitality-related goods and services.
• Raise and process purchase orders in accordance with company policies and authorized approval limits.
• Liaise closely with culinary, housekeeping, engineering, and other operational departments to understand procurement needs and timelines.
• Monitor inventory levels and coordinate with the stores and finance teams to ensure adequate stock without over-purchasing.
• Evaluate supplier performance regularly to ensure quality, cost competitiveness, reliability, and service standards.
• Develop and maintain strong relationships with key vendors to secure favorable pricing, credit terms, and service agreements.
• Assist the Finance Manager in budgeting, forecasting, and cost control activities related to purchasing and inventory management.
• Prepare and maintain accurate procurement records and reports, including supplier lists, quotations, purchase orders, and delivery schedules.
• Ensure compliance with internal financial controls, hotel policies, and regulatory requirements related to procurement.
• Support cost-saving initiatives and recommend process improvements within the purchasing function.