HR Administrator

JOB TITLE:                       Human Resources Office Administrator 

DEPARTMENT:               Office

RESPORTS TO:        HR Manager, Operations Manager, Director, London Head Office

GENERAL PURPOSE: 

To take on office duties focusing in Human Resources for Chotto Matte Miami. They will provide HR support to London Head Office through completing administration tasks and maintenance of the USA HR system. Manage recruitment and staff retention.

MAIN DUTIES:   

·         Manage HR and Recruiting under supervision of London Head Office HR Team

·         Handle the coordination and administration of HR processes such as recruiting, onboarding of new hires and contractors, updating organizational charts, performance management, and other similar processes

·         To manage payroll, including crosschecking employees’ hours, managing payments, keeping up to date records and closing payroll.

·         Training employees , ensuring employees are compliant with processes and procedures.

·         Maintain HR platform, completing data input and reporting. Training employees on using the system.

·         Liaising with London Head Office, working closely with and reporting to HR team on a day-to-day basis.

·         Prepare monthly calendars for the HR department and complete daily diary reporting.

·         Coordinate training classes for new hires. 

·         Assist new employees with new hire paperwork 

·         Ensure the upkeep and completion of all I-9 documentation. Tracking all I-9 document and state required certification expiration dates.- Check references and verifications of employment.

·         Working closely with Management team, collating information into reports. Actively addressing recruitment and training needs.

·         Make appointments with department heads and candidates for interviews, and assisting in interviews.

·         Answer telephones and inquiries.

·          Maintain recruiting accounts and initiatives. Posting adverts and filing applicants.

·         Maintain vacation and sick time balance.

·         Ensuring Food Safety and fire regulations/evacuations are followed in NZR Miami sites.

·         Managing company Medial Insurance information

·         Track collection of new hire training checklists and competencies.

·         Publish a monthly list of employee birthdays/anniversaries.

·         Greet applicants and distribute applications. Assist in orientation of new employees.

·         Handle requests from employees for forms and other information.

·         Office Management - manage the day-to-day office operations including supplies and supervision of maintenance to ensure a positive work environment.

·         Assist with meeting planning and set up including scheduling of appointments, maintenance of calendars and schedules for multiple people as well as coordinate travel itineraries and corporate gifts. 

·         Handle matters proactively and expeditiously and follow-through on projects to successful completion

·         Maintains a safe and hygienic work environment. 

·         Is conversant and complies with: 

1.     The company fire and health and safety procedures 

2.     The company security procedures 

3.     The property facilities 

4.     Licensing regulations 

5.     Operation standards and departmental procedures 

KNOWLEDGE, PERSONAL SKILLS & PREFERRED EXPERIENCE: 

·         Experience in Human Resources

·         Experience in Office administration

·         Experience in Hospitality (Restaurants, Bars and Hotels)

·         Excellent spoken and written English and Spanish

·         Knowledgeable in Employer legal requirements and employee rights

·         Computer Literate, previous experience in Hospitality platforms

·         Proven experience in leadership, teamwork and independent working

·         Excellent organizational skills. Ability to prioritise tasks and manage time efficiently

·         Able to communicate with guests and co-workers in a friendly and positive manner

·         Able to handle difficult situations without biases

·         Experience of working in International projects (Desirable)

JOB TITLE:                       Human Resources Office Administrator 

DEPARTMENT:               Office

RESPORTS TO:        HR Manager, Operations Manager, Director, London Head Office

GENERAL PURPOSE: 

To take on office duties focusing in Human Resources for Chotto Matte Miami. They will provide HR support to London Head Office through completing administration tasks and maintenance of the USA HR system. Manage recruitment and staff retention.

MAIN DUTIES:   

·         Manage HR and Recruiting under supervision of London Head Office HR Team

·         Handle the coordination and administration of HR processes such as recruiting, onboarding of new hires and contractors, updating organizational charts, performance management, and other similar processes

·         To manage payroll, including crosschecking employees’ hours, managing payments, keeping up to date records and closing payroll.

·         Training employees , ensuring employees are compliant with processes and procedures.

·         Maintain HR platform, completing data input and reporting. Training employees on using the system.

·         Liaising with London Head Office, working closely with and reporting to HR team on a day-to-day basis.

·         Prepare monthly calendars for the HR department and complete daily diary reporting.

·         Coordinate training classes for new hires. 

·         Assist new employees with new hire paperwork 

·         Ensure the upkeep and completion of all I-9 documentation. Tracking all I-9 document and state required certification expiration dates.- Check references and verifications of employment.

·         Working closely with Management team, collating information into reports. Actively addressing recruitment and training needs.

·         Make appointments with department heads and candidates for interviews, and assisting in interviews.

·         Answer telephones and inquiries.

·          Maintain recruiting accounts and initiatives. Posting adverts and filing applicants.

·         Maintain vacation and sick time balance.

·         Ensuring Food Safety and fire regulations/evacuations are followed in NZR Miami sites.

·         Managing company Medial Insurance information

·         Track collection of new hire training checklists and competencies.

·         Publish a monthly list of employee birthdays/anniversaries.

·         Greet applicants and distribute applications. Assist in orientation of new employees.

·         Handle requests from employees for forms and other information.

·         Office Management - manage the day-to-day office operations including supplies and supervision of maintenance to ensure a positive work environment.

·         Assist with meeting planning and set up including scheduling of appointments, maintenance of calendars and schedules for multiple people as well as coordinate travel itineraries and corporate gifts. 

·         Handle matters proactively and expeditiously and follow-through on projects to successful completion

·         Maintains a safe and hygienic work environment. 

·         Is conversant and complies with: 

1.     The company fire and health and safety procedures 

2.     The company security procedures 

3.     The property facilities 

4.     Licensing regulations 

5.     Operation standards and departmental procedures 

KNOWLEDGE, PERSONAL SKILLS & PREFERRED EXPERIENCE: 

·         Experience in Human Resources

·         Experience in Office administration

·         Experience in Hospitality (Restaurants, Bars and Hotels)

·         Excellent spoken and written English and Spanish

·         Knowledgeable in Employer legal requirements and employee rights

·         Computer Literate, previous experience in Hospitality platforms

·         Proven experience in leadership, teamwork and independent working

·         Excellent organizational skills. Ability to prioritise tasks and manage time efficiently

·         Able to communicate with guests and co-workers in a friendly and positive manner

·         Able to handle difficult situations without biases

·         Experience of working in International projects (Desirable)