Job Title:  Sales & Events Administrative Assistant. 

Location: San Francisco, CA

Pay Rate: $25 per hour (non-exempt)

Position Status: Full-time 

Reports to: Director of Sales (DOS) / Events Coordinator

About Us: 

At Chotto Matte, we're dedicated to crafting not just dishes, but memorable culinary experiences. Our kitchen thrives on creativity and precision, blending the flavors of Nikkei cuisine in a contemporary, vibrant atmosphere. Committed to excellence, we're expanding globally, with new openings in Riyadh, Dubai, and Manchester! 

Role Overview: We’re looking for a dynamic Sales & Events Administrative Assistant to join our team in San Francisco. This role is essential to the smooth operation of our Events Department, providing vital support through meticulous organization, effective project coordination, and a proactive approach to daily tasks. The ideal candidate is tech-savvy, detail-oriented, and thrives in a fast-paced environment. You’ll manage logistics, maintain data accuracy across platforms, support branded VIP gifting initiatives, and facilitate cross-departmental communication. Your work will directly contribute to the success of our events and the satisfaction of our guests. 

Key Responsibilities: 

Administrative Support

• Provide proactive day-to-day administrative support to the Events Coordinator and Director of Sales (DOS) to ensure seamless operations.

• Coordinate and manage calendars, meeting logistics, departmental communications, and event-related documentation.

• Assist the DOS with special projects, internal initiatives, and cross-functional communications as needed.

• Maintain and streamline both digital and physical filing systems, ensuring all checklists, templates, and event materials are organized and up to date.

Event Logistics & Coordination

• Support event production logistics as needed, including vendor coordination and communication with internal departments.

• Track final guest counts, vendor schedules, deliveries, and day-of-event setup requirements.

• Assist in the execution of smaller-scale internal and client-facing events, ensuring all details are handled with precision.

Systems & Technology

• Maintain and sync all event-related systems, including Tripleseat, SevenRooms, internal calendars, and shared platforms.

• Upload and update essential documents such as menus, floorplans, contracts, and timelines.

• Ensure data accuracy and consistency across all platforms used by the Events and Operations teams.

• Manage and route incoming departmental calls and event inquiries professionally and efficiently.

• Coordinate with the Finance team to ensure timely and accurate post-event billing.

• Source, coordinate, and track branded gifts and VIP amenities in collaboration with the DOS and Events Coordinator.

Operational Support

• Monitor and manage inventory for office and banquet-related supplies, placing restock orders as needed.

• Attend team and operations meetings, contributing administrative insights and updates.

• Ensure all client-facing documentation and internal materials are prepared, reviewed, and submitted on time.

Physical Demands: 

• Ability to sit, stand, and walk for extended periods throughout the workday, including navigating between office spaces and event areas.

• Occasional lifting, carrying, or moving of items up to 25 pounds (e.g., event materials, printed documents, branded items).

• Frequent use of hands and fingers for typing, handling documents, and using office equipment such as computers, phones, and printers.

• Ability to bend, reach, and stretch occasionally to access files, supplies, or assist with event setup.

• Visual acuity and manual dexterity sufficient to work on detailed documents, event layouts, and data entry tasks.

• Must be comfortable working in a dynamic hospitality environment that may require movement between office areas, dining rooms, and event spaces.

• Occasional support during onsite events may require standing for several hours, assisting with light setup, or supporting guest interactions.

Preferred Qualifications: 

• Proven ability to stay organized and effectively manage multiple priorities in a fast-paced environment.

• Meticulous attention to detail with a commitment to accuracy in documentation and communications.

• Tech-savvy and quick to learn new systems; comfortable managing administrative and event platforms

• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with Tripleseat, SevenRooms, Canva, and Adobe Creative Suite is highly desirable.

• Strong written and verbal communication skills with a professional and polished tone.

• Discreet and trustworthy, with the ability to handle confidential information appropriately.

• Willingness to work flexible hours, including evenings or weekends, to support event execution as needed. 

• Prior experience in event coordination, hospitality, or administrative support is a strong plus.

What We Offer: 

• Competitive compensation commensurate with experience and aligned with industry standards.

• Professional development opportunities, including ongoing training, mentorship, and clear paths for career advancement.

• Employee dining discount of 50% at all Chotto Matte locations.

• Comprehensive benefits package, including medical, dental, and vision insurance.

• Pet insurance

• Pre-tax commuter benefits to support daily transportation needs.

• 401(k) retirement plan with a 50% employer matching contribution.

• Biweekly mobile phone allowance to support work-related communications.

• Daily on-site family meals provided during scheduled shifts.

• Employer-funded Health Reimbursement Arrangement (HRA) account, with irrevocable contributions to assist with eligible medical expenses.

Join Us: 

If you are a detail-oriented professional with a passion for hospitality, event coordination, and administrative excellence, we encourage you to apply for the Sales & Events Administrative Assistant role at Chotto Matte. This is an opportunity to contribute to a globally recognized brand while supporting memorable guest experiences through seamless event execution and operational support.

Chotto Matte is an equal opportunity employer and considers all qualified applicants in accordance with San Francisco’s Fair Chance Ordinance.

Job Title:  Sales & Events Administrative Assistant. 

Location: San Francisco, CA

Pay Rate: $25 per hour (non-exempt)

Position Status: Full-time 

Reports to: Director of Sales (DOS) / Events Coordinator

About Us: 

At Chotto Matte, we're dedicated to crafting not just dishes, but memorable culinary experiences. Our kitchen thrives on creativity and precision, blending the flavors of Nikkei cuisine in a contemporary, vibrant atmosphere. Committed to excellence, we're expanding globally, with new openings in Riyadh, Dubai, and Manchester! 

Role Overview: We’re looking for a dynamic Sales & Events Administrative Assistant to join our team in San Francisco. This role is essential to the smooth operation of our Events Department, providing vital support through meticulous organization, effective project coordination, and a proactive approach to daily tasks. The ideal candidate is tech-savvy, detail-oriented, and thrives in a fast-paced environment. You’ll manage logistics, maintain data accuracy across platforms, support branded VIP gifting initiatives, and facilitate cross-departmental communication. Your work will directly contribute to the success of our events and the satisfaction of our guests. 

Key Responsibilities: 

Administrative Support

• Provide proactive day-to-day administrative support to the Events Coordinator and Director of Sales (DOS) to ensure seamless operations.

• Coordinate and manage calendars, meeting logistics, departmental communications, and event-related documentation.

• Assist the DOS with special projects, internal initiatives, and cross-functional communications as needed.

• Maintain and streamline both digital and physical filing systems, ensuring all checklists, templates, and event materials are organized and up to date.

Event Logistics & Coordination

• Support event production logistics as needed, including vendor coordination and communication with internal departments.

• Track final guest counts, vendor schedules, deliveries, and day-of-event setup requirements.

• Assist in the execution of smaller-scale internal and client-facing events, ensuring all details are handled with precision.

Systems & Technology

• Maintain and sync all event-related systems, including Tripleseat, SevenRooms, internal calendars, and shared platforms.

• Upload and update essential documents such as menus, floorplans, contracts, and timelines.

• Ensure data accuracy and consistency across all platforms used by the Events and Operations teams.

• Manage and route incoming departmental calls and event inquiries professionally and efficiently.

• Coordinate with the Finance team to ensure timely and accurate post-event billing.

• Source, coordinate, and track branded gifts and VIP amenities in collaboration with the DOS and Events Coordinator.

Operational Support

• Monitor and manage inventory for office and banquet-related supplies, placing restock orders as needed.

• Attend team and operations meetings, contributing administrative insights and updates.

• Ensure all client-facing documentation and internal materials are prepared, reviewed, and submitted on time.

Physical Demands: 

• Ability to sit, stand, and walk for extended periods throughout the workday, including navigating between office spaces and event areas.

• Occasional lifting, carrying, or moving of items up to 25 pounds (e.g., event materials, printed documents, branded items).

• Frequent use of hands and fingers for typing, handling documents, and using office equipment such as computers, phones, and printers.

• Ability to bend, reach, and stretch occasionally to access files, supplies, or assist with event setup.

• Visual acuity and manual dexterity sufficient to work on detailed documents, event layouts, and data entry tasks.

• Must be comfortable working in a dynamic hospitality environment that may require movement between office areas, dining rooms, and event spaces.

• Occasional support during onsite events may require standing for several hours, assisting with light setup, or supporting guest interactions.

Preferred Qualifications: 

• Proven ability to stay organized and effectively manage multiple priorities in a fast-paced environment.

• Meticulous attention to detail with a commitment to accuracy in documentation and communications.

• Tech-savvy and quick to learn new systems; comfortable managing administrative and event platforms

• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with Tripleseat, SevenRooms, Canva, and Adobe Creative Suite is highly desirable.

• Strong written and verbal communication skills with a professional and polished tone.

• Discreet and trustworthy, with the ability to handle confidential information appropriately.

• Willingness to work flexible hours, including evenings or weekends, to support event execution as needed. 

• Prior experience in event coordination, hospitality, or administrative support is a strong plus.

What We Offer: 

• Competitive compensation commensurate with experience and aligned with industry standards.

• Professional development opportunities, including ongoing training, mentorship, and clear paths for career advancement.

• Employee dining discount of 50% at all Chotto Matte locations.

• Comprehensive benefits package, including medical, dental, and vision insurance.

• Pet insurance

• Pre-tax commuter benefits to support daily transportation needs.

• 401(k) retirement plan with a 50% employer matching contribution.

• Biweekly mobile phone allowance to support work-related communications.

• Daily on-site family meals provided during scheduled shifts.

• Employer-funded Health Reimbursement Arrangement (HRA) account, with irrevocable contributions to assist with eligible medical expenses.

Join Us: 

If you are a detail-oriented professional with a passion for hospitality, event coordination, and administrative excellence, we encourage you to apply for the Sales & Events Administrative Assistant role at Chotto Matte. This is an opportunity to contribute to a globally recognized brand while supporting memorable guest experiences through seamless event execution and operational support.

Chotto Matte is an equal opportunity employer and considers all qualified applicants in accordance with San Francisco’s Fair Chance Ordinance.