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Junior Event Manager

Category
Wine Bar
Cuisine
American
Summary
Junior Event Manager
Salary Competitive salary
Schedule Full Time
Experience Minimum 2 years of experience
Location 23 Factory St, Montgomery, NY 12549, USA
Category Wine Bar
Cuisine American

Junior Event Manager


Description

City Winery strives to deliver the highest-end combined culinary and cultural experience to our customers who are passionate in sharing wine, music, and culinary arts. We are a unique facility, combining a fully functioning winery with intimate concerts, food & wine classes, private events in a variety of configurations, and fine dining. We have created a compelling mix for our sophisticated clientele of foodies, and active cultural patrons—bringing the wine country experience to the middle of a large city.


Position Summary

The Junior Event Manager is responsible for proactively promoting, soliciting, and achieving sales for small to mid-size events, while maintaining City Winery’s service standards and maximizing revenue. Responsible for client communication, interdepartmental communication, and coordinating client events from end to end which will include the development and overall organization of events. This role is to ensure successful event execution and client satisfaction. Must successfully materialize the vision of the client, while exceeding expectations at every opportunity with the ultimate endeavor to ensure that all guests will return and/or refer new business to City Winery for not only private event needs, but also as a premier entertainment & hospitality venue. This role is commission-eligible for qualifying private events. 

 

Minimum Qualifications

·        Minimum of 2 years’ experience in event sales industry and/or equivalent relevant experience

·        Must have exceptional inter-personal and guest service skills, with polished personal presentation

·        Must be detail oriented with particular strength in time management and organization

·        Strong computer skills including Word and Excel

·        Excellent listening, negotiation and presentation skills

·        Effective and professional verbal and written communication skills

·        Ability to work a flexible schedule including nights, weekends, holidays as needed

·        Bachelors degree preferred

 

Overview of Responsibilities

·        Actively promote, solicit, and achieve private event sales for small to mid size events

·        Develop, organize and manage designated events from the point of contract to the hands-on execution

·        Maintain correspondence with client throughout event preparation and execution to ensure clients’ needs are met and/or exceeded

·        Create organized and detailed Banquet Event Orders (BEOs) to be passed along to other departments (i.e. Front of House, Kitchen, etc.) to ensure smooth execution the day of event

·        Work directly with Executive Chef, Wine Director, GM and FOH Managers to secure event needs for execution

·        Schedule and conduct walk-throughs with client to arrange and confirm details pertaining to every element of the event

·        Oversee event set-up and introduce client/on-site contact to Front of House Manager(s) facilitating particular event

·        Be available for questions during event set-up and check in on event periodically

·        Participate in weekly event production meetings to communicate the BEOs to team

·        Maintain a well-articulated and properly detailed working BEO in TripleSeat and communicate with other departments throughout the planning process

·        Find opportunities to “Up Sell” (Custom Label Wine, beverage upgrades, menu upgrades, etc.)

·        Create addendums for any additions to the original contract

·        Assist Event Director with writing event-specific paperwork

·        Manage phone calls and inquiries

·        Retrieve appropriate documents from Event Director and client to create and maintain physical file for each event

·        Establish and maintain department filing system to ensure efficiency and organization (upcoming events, events in progress, completed events, beverage logs, etc.; archive files as appropriate)

·        Maintain existing department resources (menus & descriptions, wine & beer lists, wine tasting notes, vendor resources/catalogs, etc.)

·        Maintain event materials and collateral (Press Kits, Event Brochures, Banner Ads, etc.)

·        Establish and maintain excellent client relationships throughout planning and after the event in order to ensure return business and positive word of mouth publicity;

·        Create and analyze monthly and weekly Event Department Revenue vs. Cost Report

·        Collect all payments (including deposit, balance and addendum) and correspond with Accounting Department when necessary to facilitate and ensure receipt of payments

·        Additional projects, tasks, duties as per business need

City Winery strives to deliver the highest-end combined culinary and cultural experience to our customers who are passionate in sharing wine, music, and culinary arts. We are a unique facility, combining a fully functioning winery with intimate concerts, food & wine classes, private events in a variety of configurations, and fine dining. We have created a compelling mix for our sophisticated clientele of foodies, and active cultural patrons—bringing the wine country experience to the middle of a large city.


Position Summary

The Junior Event Manager is responsible for proactively promoting, soliciting, and achieving sales for small to mid-size events, while maintaining City Winery’s service standards and maximizing revenue. Responsible for client communication, interdepartmental communication, and coordinating client events from end to end which will include the development and overall organization of events. This role is to ensure successful event execution and client satisfaction. Must successfully materialize the vision of the client, while exceeding expectations at every opportunity with the ultimate endeavor to ensure that all guests will return and/or refer new business to City Winery for not only private event needs, but also as a premier entertainment & hospitality venue. This role is commission-eligible for qualifying private events. 

 

Minimum Qualifications

·        Minimum of 2 years’ experience in event sales industry and/or equivalent relevant experience

·        Must have exceptional inter-personal and guest service skills, with polished personal presentation

·        Must be detail oriented with particular strength in time management and organization

·        Strong computer skills including Word and Excel

·        Excellent listening, negotiation and presentation skills

·        Effective and professional verbal and written communication skills

·        Ability to work a flexible schedule including nights, weekends, holidays as needed

·        Bachelors degree preferred

 

Overview of Responsibilities

·        Actively promote, solicit, and achieve private event sales for small to mid size events

·        Develop, organize and manage designated events from the point of contract to the hands-on execution

·        Maintain correspondence with client throughout event preparation and execution to ensure clients’ needs are met and/or exceeded

·        Create organized and detailed Banquet Event Orders (BEOs) to be passed along to other departments (i.e. Front of House, Kitchen, etc.) to ensure smooth execution the day of event

·        Work directly with Executive Chef, Wine Director, GM and FOH Managers to secure event needs for execution

·        Schedule and conduct walk-throughs with client to arrange and confirm details pertaining to every element of the event

·        Oversee event set-up and introduce client/on-site contact to Front of House Manager(s) facilitating particular event

·        Be available for questions during event set-up and check in on event periodically

·        Participate in weekly event production meetings to communicate the BEOs to team

·        Maintain a well-articulated and properly detailed working BEO in TripleSeat and communicate with other departments throughout the planning process

·        Find opportunities to “Up Sell” (Custom Label Wine, beverage upgrades, menu upgrades, etc.)

·        Create addendums for any additions to the original contract

·        Assist Event Director with writing event-specific paperwork

·        Manage phone calls and inquiries

·        Retrieve appropriate documents from Event Director and client to create and maintain physical file for each event

·        Establish and maintain department filing system to ensure efficiency and organization (upcoming events, events in progress, completed events, beverage logs, etc.; archive files as appropriate)

·        Maintain existing department resources (menus & descriptions, wine & beer lists, wine tasting notes, vendor resources/catalogs, etc.)

·        Maintain event materials and collateral (Press Kits, Event Brochures, Banner Ads, etc.)

·        Establish and maintain excellent client relationships throughout planning and after the event in order to ensure return business and positive word of mouth publicity;

·        Create and analyze monthly and weekly Event Department Revenue vs. Cost Report

·        Collect all payments (including deposit, balance and addendum) and correspond with Accounting Department when necessary to facilitate and ensure receipt of payments

·        Additional projects, tasks, duties as per business need


Details
Salary Competitive salary
Schedule Full Time
Experience Minimum 2 years of experience
Location 23 Factory St, Montgomery, NY 12549, USA
Category Wine Bar
Cuisine American

Skills
Sales and Catering
By applying you confirm you have these skills.

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23 Factory St, Montgomery, NY 12549, USA