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Event Sales Manager

Category
Wine Bar
Cuisine
American
Summary
Event Sales Manager
Salary To Be discussed
Schedule Full Time
Experience Minimum 4 years of experience
Location 23 Factory St, Montgomery, NY 12549, USA
Category Wine Bar
Cuisine American

Event Sales Manager


Description

City Winery strives to deliver the highest-end combined culinary and cultural experience to our customers, who are passionate in sharing our enthusiasm of wine, music, and culinary arts. This is the first City Winery not in a city, but on a beautiful 22-acre property in Montgomery, New York which is a fully functioning winery, tasting room and restaurant, as well as a site focused on Private Events. This stunning, 130-year-old historic Mill has been restored to its original romantic glory, with every detail exquisitely reimagined and crafted with the touch of rustic yet urban class that is unique to City Winery.


We are thrilled and fortunate to be able to resume business and provide a safe workplace for our employees. In the interest of safety for all City Winery employees, the Company requires all employees to be vaccinated unless due to a bona fide medical and/or sincerely held religious reason in which case a reasonable accommodation will be provided unless it causes an undue hardship to City Winery.


Position Summary:

The Event Sales Manager is responsible for soliciting private event business, event planning, and providing overall end to end support to clients for all City Winery events. This role is responsible for developing, organizing, and managing events from point of contract through hands-on execution of the event. This individual must have the ability to successfully materialize the vision of the client, exceeding expectations at every opportunity and maintain long-term client relationships throughout and after planning.

Minimum Qualifications

  • 5+ years’ experience in event sales/management or equivalent relevant experience
  • Proven background in strategizing and executing on-premise events
  • Strong customer service orientation skills
  • Proven revenue and budget management skills
  • Exceptional attention to detail, organizational skills, and results oriented
  • Knowledge of practices and procedures of on-premise events
  • Ability to negotiate, influence and sell prospective clients
  • Proficiency in Microsoft Office; Word, Excel, PowerPoint, Outlook
  • Professional and effective interpersonal, leadership, and communication skills, both written and oral
  • Appreciation and general understanding of the music, food, and wine business
  • Ability to work flexible schedule including nights, weekends, holidays if needed due to events
  • Bachelors degree preferred

Responsibilities

  • Creatively sell all event spaces in alignment with budgets
  • Curate, coordinate, and manage designated events from point of contract to hands-on execution
  • Develop and maintain long-lasting client relationships and positive brand impressions
  • Maintain correspondence and handle all details of event with client throughout event preparation and execution to ensure clients’ needs are met and/or exceeded
  • Utilize appropriate documents from Event Director and client to create and maintain physical file for each event
  • Create organized and detailed Banquet Event Orders (BEOs) to be passed along to other departments (i.e. Front of House, Kitchen, etc.) to ensure smooth execution the day of event
  • Work directly with Executive Chef, Winery Department, GM and FOH Managers to secure event needs for execution
  • Schedule and conduct site tours with prospective clients, and confirmed clients to arrange and confirm details pertaining to every element of the event
  • Find opportunities to “Up Sell” (Custom Label Wine, beverage upgrades, menu upgrades, etc.)
  • Create addendums for any additions to the original contract
  • Participate in weekly event production meetings to communicate the BEOs to team
  • Collect all payments (including deposit, balance and addendum) and correspond with Accounting Department when necessary to facilitate and ensure receipt of payments
  • Oversee event set-up and introduce client/on-site contact to Front of House Manager(s) facilitating particular event
  • Be available for questions during event set-up and check in on event periodically
  • Establish and maintain department filing system to ensure efficiency and organization (upcoming events, events in progress, completed events, beverage logs, etc.; archive files as appropriate)
  • Maintain existing department resources (menus & descriptions, wine & beer lists, wine tasting notes, vendor resources/catalogs, etc.)
  • Maintain a well articulated and properly detailed working BEO in TripleSeat and communicate with other departments throughout the planning process.
  • Create and analyze monthly and weekly Event Department Revenue vs. Cost Report
  • Other duties, projects, tasks as per business need

City Winery strives to deliver the highest-end combined culinary and cultural experience to our customers, who are passionate in sharing our enthusiasm of wine, music, and culinary arts. This is the first City Winery not in a city, but on a beautiful 22-acre property in Montgomery, New York which is a fully functioning winery, tasting room and restaurant, as well as a site focused on Private Events. This stunning, 130-year-old historic Mill has been restored to its original romantic glory, with every detail exquisitely reimagined and crafted with the touch of rustic yet urban class that is unique to City Winery.


We are thrilled and fortunate to be able to resume business and provide a safe workplace for our employees. In the interest of safety for all City Winery employees, the Company requires all employees to be vaccinated unless due to a bona fide medical and/or sincerely held religious reason in which case a reasonable accommodation will be provided unless it causes an undue hardship to City Winery.


Position Summary:

The Event Sales Manager is responsible for soliciting private event business, event planning, and providing overall end to end support to clients for all City Winery events. This role is responsible for developing, organizing, and managing events from point of contract through hands-on execution of the event. This individual must have the ability to successfully materialize the vision of the client, exceeding expectations at every opportunity and maintain long-term client relationships throughout and after planning.

Minimum Qualifications

  • 5+ years’ experience in event sales/management or equivalent relevant experience
  • Proven background in strategizing and executing on-premise events
  • Strong customer service orientation skills
  • Proven revenue and budget management skills
  • Exceptional attention to detail, organizational skills, and results oriented
  • Knowledge of practices and procedures of on-premise events
  • Ability to negotiate, influence and sell prospective clients
  • Proficiency in Microsoft Office; Word, Excel, PowerPoint, Outlook
  • Professional and effective interpersonal, leadership, and communication skills, both written and oral
  • Appreciation and general understanding of the music, food, and wine business
  • Ability to work flexible schedule including nights, weekends, holidays if needed due to events
  • Bachelors degree preferred

Responsibilities

  • Creatively sell all event spaces in alignment with budgets
  • Curate, coordinate, and manage designated events from point of contract to hands-on execution
  • Develop and maintain long-lasting client relationships and positive brand impressions
  • Maintain correspondence and handle all details of event with client throughout event preparation and execution to ensure clients’ needs are met and/or exceeded
  • Utilize appropriate documents from Event Director and client to create and maintain physical file for each event
  • Create organized and detailed Banquet Event Orders (BEOs) to be passed along to other departments (i.e. Front of House, Kitchen, etc.) to ensure smooth execution the day of event
  • Work directly with Executive Chef, Winery Department, GM and FOH Managers to secure event needs for execution
  • Schedule and conduct site tours with prospective clients, and confirmed clients to arrange and confirm details pertaining to every element of the event
  • Find opportunities to “Up Sell” (Custom Label Wine, beverage upgrades, menu upgrades, etc.)
  • Create addendums for any additions to the original contract
  • Participate in weekly event production meetings to communicate the BEOs to team
  • Collect all payments (including deposit, balance and addendum) and correspond with Accounting Department when necessary to facilitate and ensure receipt of payments
  • Oversee event set-up and introduce client/on-site contact to Front of House Manager(s) facilitating particular event
  • Be available for questions during event set-up and check in on event periodically
  • Establish and maintain department filing system to ensure efficiency and organization (upcoming events, events in progress, completed events, beverage logs, etc.; archive files as appropriate)
  • Maintain existing department resources (menus & descriptions, wine & beer lists, wine tasting notes, vendor resources/catalogs, etc.)
  • Maintain a well articulated and properly detailed working BEO in TripleSeat and communicate with other departments throughout the planning process.
  • Create and analyze monthly and weekly Event Department Revenue vs. Cost Report
  • Other duties, projects, tasks as per business need

Details
Salary To Be discussed
Schedule Full Time
Experience Minimum 4 years of experience
Location 23 Factory St, Montgomery, NY 12549, USA
Category Wine Bar
Cuisine American

Skills
Sales and Catering
By applying you confirm you have these skills.

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23 Factory St, Montgomery, NY 12549, USA