Job Title: Accounts Payable Manager

Location: Livermore

Job Type: Full-Time

About Us: Ghai Management Services, a leader in managing multiple entities across several market spaces, is seeking a detail-oriented Accounts Payable Manager. This position is essential in maintaining accurate financial records and ensuring timely processing of payments across our various concepts and entities.

Position Overview: The Accounts Payable Manager will be responsible for managing high-volume accounts payable processing for a complex organization. Processing includes check runs, online manual payments, handling credit card transactions, allocation of expenses, and monthly financial reporting tasks while ensuring compliance with company policies and procedures.

Key Responsibilities:

Daily/Weekly Tasks:

• Credit Card Transactions:
• Download credit card transactions weekly and forward to the external accounting service (approximately 17 accounts).
• Manual Payments:
• Update the in-house payments register for all manual payments processed by the finance team and provide the register with backup invoices to the external accounting service.
• Process manual accounts payable payments for 2 stand-alone entities (approximately 10 payments per week).
• Weekly Payment Processing:
• Review all payment requests against AP aging for each concept and entity.
• Select approved payments in Intacct and print all approved items (approximately 200 per week).
• Sort checks by vendor, print remittances, and manage mailing.
• Credit Card payment request, approve or deny credit card payments to be made by external accounting services.
• ACH payment request, approve or deny ACH payments to be made by external accounting services.
• Scanning and Sending:
• Scan, save, and send secured property tax bills to the external accounting services for processing.
• Month End/Audit:
• Heavy research, audit support, and assistance in account coding questions related to credit card charges and miscellaneous inquiries.

Monthly Tasks:

• Payment Management:
• Process and pay various online invoices (e.g., FedEx, Insurance, Harri, Aprio)
• Re-run credit card activities and download statements for month end reconciliation.
• Licenses and Permits:
• Scan and send copies of all licenses and permits renewals to the external accounting services.
• Bank Transactions:
• Code banking and credit card transactions that were not recorded by the external accounting services.
• Update all in-house payment registers for distribution to the external accounting services.
• Statement and Account Reconciliations
• Working with outside accounting services to manage ongoing vendors and balance sheet account reconciliations. Provide guidance and support to outside accounting firms regarding the same.

Qualifications:

• Bachelor’s degree in accounting, Finance, or related field preferred.
• Proven experience in complex, high volume, accounts payable management.
• Strong attention to detail and accuracy in financial data management.
• Proficient in accounting software, with familiarity in Intacct preferred.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work independently and manage multiple priorities effectively.
• Understanding of relevant financial regulations and best practices.

Job Title: Accounts Payable Manager

Location: Livermore

Job Type: Full-Time

About Us: Ghai Management Services, a leader in managing multiple entities across several market spaces, is seeking a detail-oriented Accounts Payable Manager. This position is essential in maintaining accurate financial records and ensuring timely processing of payments across our various concepts and entities.

Position Overview: The Accounts Payable Manager will be responsible for managing high-volume accounts payable processing for a complex organization. Processing includes check runs, online manual payments, handling credit card transactions, allocation of expenses, and monthly financial reporting tasks while ensuring compliance with company policies and procedures.

Key Responsibilities:

Daily/Weekly Tasks:

• Credit Card Transactions:
• Download credit card transactions weekly and forward to the external accounting service (approximately 17 accounts).
• Manual Payments:
• Update the in-house payments register for all manual payments processed by the finance team and provide the register with backup invoices to the external accounting service.
• Process manual accounts payable payments for 2 stand-alone entities (approximately 10 payments per week).
• Weekly Payment Processing:
• Review all payment requests against AP aging for each concept and entity.
• Select approved payments in Intacct and print all approved items (approximately 200 per week).
• Sort checks by vendor, print remittances, and manage mailing.
• Credit Card payment request, approve or deny credit card payments to be made by external accounting services.
• ACH payment request, approve or deny ACH payments to be made by external accounting services.
• Scanning and Sending:
• Scan, save, and send secured property tax bills to the external accounting services for processing.
• Month End/Audit:
• Heavy research, audit support, and assistance in account coding questions related to credit card charges and miscellaneous inquiries.

Monthly Tasks:

• Payment Management:
• Process and pay various online invoices (e.g., FedEx, Insurance, Harri, Aprio)
• Re-run credit card activities and download statements for month end reconciliation.
• Licenses and Permits:
• Scan and send copies of all licenses and permits renewals to the external accounting services.
• Bank Transactions:
• Code banking and credit card transactions that were not recorded by the external accounting services.
• Update all in-house payment registers for distribution to the external accounting services.
• Statement and Account Reconciliations
• Working with outside accounting services to manage ongoing vendors and balance sheet account reconciliations. Provide guidance and support to outside accounting firms regarding the same.

Qualifications:

• Bachelor’s degree in accounting, Finance, or related field preferred.
• Proven experience in complex, high volume, accounts payable management.
• Strong attention to detail and accuracy in financial data management.
• Proficient in accounting software, with familiarity in Intacct preferred.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work independently and manage multiple priorities effectively.
• Understanding of relevant financial regulations and best practices.