Office Manager

About the Role

We are a growing quick-serve restaurant operator running multiple food concepts across a multi-entity corporate structure. Our corporate office is a small, close-knit team.

The Office Manager keeps the office running: mail moving, vendors paid, supplies stocked, and compliance documents organized. Alongside the administrative work, you will get hands-on exposure to real accounting operations by preparing the weekly check run, tracking utility bills across multiple entities, and pulling backup for the accounting team at month-end.

No accounting background is required. If you are organized, dependable, good with details, and interested in learning the finance side of a multi-unit business, we will teach you the rest. This is a genuine entry point: the role is built to grow in both hours and responsibility as you take on more.

Key Responsibilities

Mail & Document Distribution

•      Open, scan, and distribute incoming mail daily via email to the correct department or entity owner.

•      Maintain organized digital filing of scanned correspondence and route time-sensitive items immediately.

•      Prepare overnight and express mail labels and handle drop-off.

Accounts Payable

•      Print, stuff, and mail the weekly check run from an approved payment batch; maintain check stock and the check register.

•      Make manual online payments upon request and retain confirmations for the accounting file.

•      Provide backup support on payables coordination and payment status requests from our third-party accounting firm.

Utility & Recurring Bill Management

•      Pay and track utility bills across multiple locations and entities; monitor due dates to avoid late fees or service interruptions.

Banking & Deposits

•      Deposit and track incoming miscellaneous checks (refunds, rebates, non-restaurant receipts) using the desktop check scanner.

•      Make occasional bank deposit runs, typically combined with mail or errand trips.

Permits, Licenses & Tax Documents

•      Maintain digital and physical copies of permits, business licenses, and tax documents; keep the renewal calendar current and flag upcoming deadlines.

Expense Reports & Systems Support

•      Assist employees with expense report questions and portal access issues; escalate unresolved items.

•      Follow up on outstanding expense report coding and missing receipts so submissions are complete and on time.

Month-End & Reporting Support

•      Assist the accounting team with month-end research by pulling invoice backup, tracing transactions, and answering document requests.

•      Under the direction of the AP Supervisor, support P&L review by gathering supporting documentation, confirming vendor and location coding, and researching questions on specific charges.

Office Management & Team Support

•      Order and stock office supplies; keep common areas and supply inventory organized.

•      Greet the handful of daily visitors and deliveries and answer and route incoming calls.

•      Place the weekly company lunch order and coordinate delivery timing.

•      Coordinate office vendors and service providers (janitorial, equipment, water and coffee, IT support scheduling) and maintain office equipment.

•      Provide general administrative backup to the accounting and finance team as needed.

Qualifications

Required

•      High school diploma or equivalent.

•      Strong attention to detail and accuracy with numbers, names, dates, and filing.

•      Comfortable with Microsoft Excel and Outlook, and quick to learn new online portals and systems.

•      Able to handle confidential financial information with discretion.

•      Dependable and self-directed, with the ability to hold recurring weekly deadlines without reminders.

•      Valid driver's license and reliable transportation for local bank and mail runs.

•      Comfortable being the hub of a small office and juggling administrative tasks alongside recurring accounting work.

Preferred

•      Coursework or a certificate in accounting, business, or finance.

•      Prior office administration, front-desk, or clerical experience.

•      Any exposure to accounts payable, invoice processing, or bookkeeping.

•      Experience in restaurant, retail, franchise, or other multi-unit environments.

•      Familiarity with check scanners, online banking portals, or expense management software.

•      Bilingual (English/Spanish).

What Success Looks Like

First 30 Days

•      Daily mail is opened, scanned, and routed to the right person without prompting.

•      You know the entity structure, who owns what, and where documents belong.

•      You have shadowed and then run the weekly check run under supervision.

•      Office supplies and the weekly lunch order are handled without reminders.

First 60 Days

•      The weekly check run goes out on time and error-free without oversight.

•      Utility bills across all entities are tracked and paid on schedule with no late fees.

•      The permit and license calendar is current, and you are flagging renewals ahead of deadline.

•      Expense report follow-ups are being cleared before they age.

First 90 Days

•      Month-end document requests are turned around same-day.

•      You are pulling backup and coding documentation for P&L review with minimal direction.

•      You are catching and raising discrepancies rather than waiting to be asked.

•      The office runs on your rhythm: nothing recurring gets missed.

Physical & Work Environment

•      On-site office role; regular sitting, standing, and use of a computer, scanner, and multi-function printer.

•      Ability to lift and carry office supply and paper boxes up to 15 lbs.

•      Local driving required for bank deposits, mail drop-off, and occasional errands.

Office Manager

About the Role

We are a growing quick-serve restaurant operator running multiple food concepts across a multi-entity corporate structure. Our corporate office is a small, close-knit team.

The Office Manager keeps the office running: mail moving, vendors paid, supplies stocked, and compliance documents organized. Alongside the administrative work, you will get hands-on exposure to real accounting operations by preparing the weekly check run, tracking utility bills across multiple entities, and pulling backup for the accounting team at month-end.

No accounting background is required. If you are organized, dependable, good with details, and interested in learning the finance side of a multi-unit business, we will teach you the rest. This is a genuine entry point: the role is built to grow in both hours and responsibility as you take on more.

Key Responsibilities

Mail & Document Distribution

•      Open, scan, and distribute incoming mail daily via email to the correct department or entity owner.

•      Maintain organized digital filing of scanned correspondence and route time-sensitive items immediately.

•      Prepare overnight and express mail labels and handle drop-off.

Accounts Payable

•      Print, stuff, and mail the weekly check run from an approved payment batch; maintain check stock and the check register.

•      Make manual online payments upon request and retain confirmations for the accounting file.

•      Provide backup support on payables coordination and payment status requests from our third-party accounting firm.

Utility & Recurring Bill Management

•      Pay and track utility bills across multiple locations and entities; monitor due dates to avoid late fees or service interruptions.

Banking & Deposits

•      Deposit and track incoming miscellaneous checks (refunds, rebates, non-restaurant receipts) using the desktop check scanner.

•      Make occasional bank deposit runs, typically combined with mail or errand trips.

Permits, Licenses & Tax Documents

•      Maintain digital and physical copies of permits, business licenses, and tax documents; keep the renewal calendar current and flag upcoming deadlines.

Expense Reports & Systems Support

•      Assist employees with expense report questions and portal access issues; escalate unresolved items.

•      Follow up on outstanding expense report coding and missing receipts so submissions are complete and on time.

Month-End & Reporting Support

•      Assist the accounting team with month-end research by pulling invoice backup, tracing transactions, and answering document requests.

•      Under the direction of the AP Supervisor, support P&L review by gathering supporting documentation, confirming vendor and location coding, and researching questions on specific charges.

Office Management & Team Support

•      Order and stock office supplies; keep common areas and supply inventory organized.

•      Greet the handful of daily visitors and deliveries and answer and route incoming calls.

•      Place the weekly company lunch order and coordinate delivery timing.

•      Coordinate office vendors and service providers (janitorial, equipment, water and coffee, IT support scheduling) and maintain office equipment.

•      Provide general administrative backup to the accounting and finance team as needed.

Qualifications

Required

•      High school diploma or equivalent.

•      Strong attention to detail and accuracy with numbers, names, dates, and filing.

•      Comfortable with Microsoft Excel and Outlook, and quick to learn new online portals and systems.

•      Able to handle confidential financial information with discretion.

•      Dependable and self-directed, with the ability to hold recurring weekly deadlines without reminders.

•      Valid driver's license and reliable transportation for local bank and mail runs.

•      Comfortable being the hub of a small office and juggling administrative tasks alongside recurring accounting work.

Preferred

•      Coursework or a certificate in accounting, business, or finance.

•      Prior office administration, front-desk, or clerical experience.

•      Any exposure to accounts payable, invoice processing, or bookkeeping.

•      Experience in restaurant, retail, franchise, or other multi-unit environments.

•      Familiarity with check scanners, online banking portals, or expense management software.

•      Bilingual (English/Spanish).

What Success Looks Like

First 30 Days

•      Daily mail is opened, scanned, and routed to the right person without prompting.

•      You know the entity structure, who owns what, and where documents belong.

•      You have shadowed and then run the weekly check run under supervision.

•      Office supplies and the weekly lunch order are handled without reminders.

First 60 Days

•      The weekly check run goes out on time and error-free without oversight.

•      Utility bills across all entities are tracked and paid on schedule with no late fees.

•      The permit and license calendar is current, and you are flagging renewals ahead of deadline.

•      Expense report follow-ups are being cleared before they age.

First 90 Days

•      Month-end document requests are turned around same-day.

•      You are pulling backup and coding documentation for P&L review with minimal direction.

•      You are catching and raising discrepancies rather than waiting to be asked.

•      The office runs on your rhythm: nothing recurring gets missed.

Physical & Work Environment

•      On-site office role; regular sitting, standing, and use of a computer, scanner, and multi-function printer.

•      Ability to lift and carry office supply and paper boxes up to 15 lbs.

•      Local driving required for bank deposits, mail drop-off, and occasional errands.