JOB TITLE: Lease Administrator & Accounts Receivable Manager        

REPORTS TO: Controller                                                                                   CLASSIFICATION: Exempt

DEPARTMENT: Real Estate                                                                              LEVEL: Management

SUMMARY OF POSITION: The Lease Administrator & Accounts Receivable Manager is responsible for day-to-day administration of commercial and residential leases, manage tenant relationships, ensure timely collection and reporting of rents, maintaining accurate records, coordinating with legal counsel on lease issues, and handling accounts receivable functions, including invoicing, cash receipts, and reconciliation.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Lease Administration:

• Prepare, review, and manage commercial and residential lease agreements.
• Maintain accurate lease files, ensuring all documentation is complete and current.
• Track lease expirations, rent increases, renewal options, and other key dates.
• Coordinate with property management and tenants on lease-related matters, including move-ins, move-outs, and lease renewals.
• Assist in the negotiation of lease terms and conditions, in coordination with senior management and legal counsel.
• Ensure compliance with lease agreements and local regulations.

Accounts Receivable:

• Fund Control
• Prepare and issue monthly rent invoices to tenants.
• Monitor and ensure timely collection of rent payments, security deposits, and other charges.
• Track delinquent accounts and follow up on overdue payments, coordinate with legal counsel when necessary.
• Process and reconcile cash receipts, bank deposits, and tenant ledgers.
• Prepare ageing reports and assist with cash flow forecasting.
• Manage tenant inquiries and resolve billing discrepancies promptly.

Financial Reporting & Record Keeping:

• Maintain accurate financial records related to leases and accounts receivable.
• Assist with audits, internal reviews, and financial planning processes as required.

Communication & Coordination:

• Serve as the primary point of contact for tenants on lease and billing matters.
• Liaise with property managers, contractors, and legal counsel regarding tenant issues, property maintenance, and other operational needs.
• Collaborate with management to provide strategic input on leasing matters.

Other Responsibilities:

• Set-up and disconnections of utilities.
• Bank Deposits, as needed.
• Answer phone lines.
• Perform other related duties, as assigned.

Job Requirements

• Strong troubleshooting skills and ability to resolve issues efficiently.
• Must be disciplined and focused on the pursuit of excellence.
• Must understand and achieve company vision, mission, and goals.
• Must have effective people skills: diplomatic, relationship oriented, effective communicator, including listening skills, accepting coaching and feedback, etc.
• Must be able to work as a team member and be an effective leader.
• Ability to work independently, make decisions and provide information in a timely manner.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficiency in property management software and accounting systems (e.g., Yardi, MRI, Quickbooks)
• Must be able to thrive in a fast-paced environment and successfully manage multiple projects with ever-shifting priorities.
• Willingness to travel to various locations as needed.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration, accounting, finance, or a related field (preferred).
• 3+ years of experience in lease administration and/or accounts receivable management, preferably within real estate.
• Strong understanding of commercial and residential leases, real estate terminology, and accounting principles.

WORKING ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS

• Full-time position: the position may require weekends and evening work.
• Physical requirements include standing, sitting, going up and down stairs, and walking, bending, and stooping.
• Must be able to lift up to 20 pounds at times.
•  

JOB TITLE: Lease Administrator & Accounts Receivable Manager        

REPORTS TO: Controller                                                                                   CLASSIFICATION: Exempt

DEPARTMENT: Real Estate                                                                              LEVEL: Management

SUMMARY OF POSITION: The Lease Administrator & Accounts Receivable Manager is responsible for day-to-day administration of commercial and residential leases, manage tenant relationships, ensure timely collection and reporting of rents, maintaining accurate records, coordinating with legal counsel on lease issues, and handling accounts receivable functions, including invoicing, cash receipts, and reconciliation.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Lease Administration:

• Prepare, review, and manage commercial and residential lease agreements.
• Maintain accurate lease files, ensuring all documentation is complete and current.
• Track lease expirations, rent increases, renewal options, and other key dates.
• Coordinate with property management and tenants on lease-related matters, including move-ins, move-outs, and lease renewals.
• Assist in the negotiation of lease terms and conditions, in coordination with senior management and legal counsel.
• Ensure compliance with lease agreements and local regulations.

Accounts Receivable:

• Fund Control
• Prepare and issue monthly rent invoices to tenants.
• Monitor and ensure timely collection of rent payments, security deposits, and other charges.
• Track delinquent accounts and follow up on overdue payments, coordinate with legal counsel when necessary.
• Process and reconcile cash receipts, bank deposits, and tenant ledgers.
• Prepare ageing reports and assist with cash flow forecasting.
• Manage tenant inquiries and resolve billing discrepancies promptly.

Financial Reporting & Record Keeping:

• Maintain accurate financial records related to leases and accounts receivable.
• Assist with audits, internal reviews, and financial planning processes as required.

Communication & Coordination:

• Serve as the primary point of contact for tenants on lease and billing matters.
• Liaise with property managers, contractors, and legal counsel regarding tenant issues, property maintenance, and other operational needs.
• Collaborate with management to provide strategic input on leasing matters.

Other Responsibilities:

• Set-up and disconnections of utilities.
• Bank Deposits, as needed.
• Answer phone lines.
• Perform other related duties, as assigned.

Job Requirements

• Strong troubleshooting skills and ability to resolve issues efficiently.
• Must be disciplined and focused on the pursuit of excellence.
• Must understand and achieve company vision, mission, and goals.
• Must have effective people skills: diplomatic, relationship oriented, effective communicator, including listening skills, accepting coaching and feedback, etc.
• Must be able to work as a team member and be an effective leader.
• Ability to work independently, make decisions and provide information in a timely manner.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficiency in property management software and accounting systems (e.g., Yardi, MRI, Quickbooks)
• Must be able to thrive in a fast-paced environment and successfully manage multiple projects with ever-shifting priorities.
• Willingness to travel to various locations as needed.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration, accounting, finance, or a related field (preferred).
• 3+ years of experience in lease administration and/or accounts receivable management, preferably within real estate.
• Strong understanding of commercial and residential leases, real estate terminology, and accounting principles.

WORKING ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS

• Full-time position: the position may require weekends and evening work.
• Physical requirements include standing, sitting, going up and down stairs, and walking, bending, and stooping.
• Must be able to lift up to 20 pounds at times.
•