Finance Assistant

ABOUT THE ROLE

This role is to ensure the smooth running of the Finance department, assisting the Assistant Director of Finance to be accountable for financial activities which include financial controls, protection of company’s assets, accounting operations, preparation of financial reports and the management of the annual budget.

Primary Responsibilities:

·    Ensure all inflow of invoices through email are monitored daily to keep a smooth flow and control of processing.

·    Ensure the coding of invoices reflects correct budgets and cost centres.

·    Liaise with department heads to ensure all invoices are approved before paying.

·    Ensure supplier invoices are accounted correctly adhering to the procedure to process and pay invoices in timely manner.

·    Reconcile supplier accounts monthly with statements.

·    Resolve any queries and variances promptly by phone and email trace.

·    Inform Assistant Director of Finance immediately on receipt of any final demands or holds on supplier accounts.

·    Prepare monthly payment runs and send out remittances

·    Advise Assistant Director of Finance on existing and evolving operational /financial issues.

·    Meet all payment deadlines

·    Maintain clear and organised records to ensure all reports and invoices are filed and stored properly.

·    Prepare and assist Management Accountant with accruals for management accounts

·     Maintain open POs and work with Purchasing and Department heads to ensure they are closed in timely manner especially for services.

·    Ensure procedure followed for new suppliers forms from Head Office or amendments.

·     Any other responsibilities as directed by Assistant Director or Director of Finance.

OUR BENEFITS

As a company, we pride ourselves on our close-knit relationships, development and wellbeing.  We offer you:

·        Access to Mental Health First Aiders

·        Celebrate your Birthday with an extra day off

·        Cycle to Work Scheme

·        Employee Assistance Programme

·        2 Hotel-Wide Social Events a year as well as additional social gatherings

·        Flexible Work Policy

·        Meeting Free Fridays

·        Reward and Recognition – Star of the Month and Star of the Year

·        Guest Experience Programme

·        Discount on our Food and Beverage Outlets

·        Culture Club – Focuses on Diversity and Inclusion

·        Friends and Family rates in our Hotel and the Pan Pacific Hotel Group properties

·        Complimentary meals prepared for you by our chefs

·        2 Study Days per year (fully paid and in addition to your annual leave)

·        2 Volunteer Days per year (fully paid and in addition to your annual leave)

·        Progression – our goal is to always to coach and keep our employees helping you to develop and grow within the Hotel

ABOUT PAN PACIFIC LONDON

Welcoming the epitome of modern luxury, an urban retreat located in One Bishopsgate Plaza in the City of London, just moments away from Liverpool Street Station. Pan Pacific London combines sincere Singaporean hospitality with contemporary London design.

Come and join our haven in the heart of the City, a Forbes Travel Guide Five-Star Property and most recently voted AA Hotel of the Year 2022. Our team can’t wait to welcome you. 

Please note that all Finance Assistant applicants must be eligible to live and work in the UK, without restrictions. Documented evidence of eligibility will be required from all Finance Assistant candidates.

ABOUT THE ROLE

This role is to ensure the smooth running of the Finance department, assisting the Assistant Director of Finance to be accountable for financial activities which include financial controls, protection of company’s assets, accounting operations, preparation of financial reports and the management of the annual budget.

Primary Responsibilities:

·    Ensure all inflow of invoices through email are monitored daily to keep a smooth flow and control of processing.

·    Ensure the coding of invoices reflects correct budgets and cost centres.

·    Liaise with department heads to ensure all invoices are approved before paying.

·    Ensure supplier invoices are accounted correctly adhering to the procedure to process and pay invoices in timely manner.

·    Reconcile supplier accounts monthly with statements.

·    Resolve any queries and variances promptly by phone and email trace.

·    Inform Assistant Director of Finance immediately on receipt of any final demands or holds on supplier accounts.

·    Prepare monthly payment runs and send out remittances

·    Advise Assistant Director of Finance on existing and evolving operational /financial issues.

·    Meet all payment deadlines

·    Maintain clear and organised records to ensure all reports and invoices are filed and stored properly.

·    Prepare and assist Management Accountant with accruals for management accounts

·     Maintain open POs and work with Purchasing and Department heads to ensure they are closed in timely manner especially for services.

·    Ensure procedure followed for new suppliers forms from Head Office or amendments.

·     Any other responsibilities as directed by Assistant Director or Director of Finance.

OUR BENEFITS

As a company, we pride ourselves on our close-knit relationships, development and wellbeing.  We offer you:

·        Access to Mental Health First Aiders

·        Celebrate your Birthday with an extra day off

·        Cycle to Work Scheme

·        Employee Assistance Programme

·        2 Hotel-Wide Social Events a year as well as additional social gatherings

·        Flexible Work Policy

·        Meeting Free Fridays

·        Reward and Recognition – Star of the Month and Star of the Year

·        Guest Experience Programme

·        Discount on our Food and Beverage Outlets

·        Culture Club – Focuses on Diversity and Inclusion

·        Friends and Family rates in our Hotel and the Pan Pacific Hotel Group properties

·        Complimentary meals prepared for you by our chefs

·        2 Study Days per year (fully paid and in addition to your annual leave)

·        2 Volunteer Days per year (fully paid and in addition to your annual leave)

·        Progression – our goal is to always to coach and keep our employees helping you to develop and grow within the Hotel

ABOUT PAN PACIFIC LONDON

Welcoming the epitome of modern luxury, an urban retreat located in One Bishopsgate Plaza in the City of London, just moments away from Liverpool Street Station. Pan Pacific London combines sincere Singaporean hospitality with contemporary London design.

Come and join our haven in the heart of the City, a Forbes Travel Guide Five-Star Property and most recently voted AA Hotel of the Year 2022. Our team can’t wait to welcome you. 

Please note that all Finance Assistant applicants must be eligible to live and work in the UK, without restrictions. Documented evidence of eligibility will be required from all Finance Assistant candidates.