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Accounts Payable

Summary
Accounts Payable
Salary Competitive salary
Schedule Full Time
Experience Minimum 2 years of experience
Location 80 Houndsditch, London EC3A 7AB, UK

Accounts Payable


Description

Accounts Payable


This role of Accounts Payable is to ensure the smooth running of this function ensuring all the supplier accounts are processed and paid in a timely manner to maintain a good relationship for the hotel with suppliers.

Assist the Assistant Director of Finance to be accountable for all the financial activities which include financial controls, protection of company’s assets, accounting operations, preparation of financial reports and the management of the annual budget.

 

Primary Responsibilities:

 

  • Ensure all suppliers invoices are accounted correctly adhering to the procedure to process and pay invoices in timely manner.
  • Ensure all inflow of invoices through purchasing, post and email are monitored daily to keep a smooth flow and control of processing.
  • Liaise with department heads to ensure all invoices are approved before paying.
  • Ensure the coding of invoices reflects correct budgets and cost centres.
  • Ensure 3 way matching is correct to ensure hotel pay for what was agreed and received.
  • Reconcile all supplier accounts monthly with statements.
  • Resolve any queries and variances promptly by phone and email trace.
  • Resolve any final demands if received promptly but also inform Assistant Director of Finance immediately on receipt.
  • Prepare monthly payment runs and send out remittances
  • Process staff expenses (cash and credit cards)
  • Manage and request cheque / BACS payments.
  • Process petty cash vouchers
  • Advise Assistant Director of Finance on existing and evolving operational /financial issues.
  • Meet all payment deadlines
  • Maintain clear and organised records to ensure all reports and invoices are filed and stored properly.
  • Prepare and assist Management Accountant with accruals for management accounts
  • Maintain open POs and work with Purchasing and Department heads to ensure they are closed in timely manner especially for services.
  • Ensure procedure followed for new suppliers forms from Head Office or amendments.


OUR BENEFITS


As a company, we pride ourselves on our close-knit relationships, development and wellbeing.  We offer you:

 

  • Wellbeing Benefits
    • Mental Health First Aiders
    • Birthday Day Off
    • Wellbeing Program
    • Cycle to work Scheme
    • Employee Assistance Programme
    • Quiet Room
    • Meeting Free Fridays
    • Flexible Work Policy 

 

  • Events
    • Christmas Party
    • Social gatherings
    • Christmas Lunch and Team Activities
    • Associates' Appreciation Days

 

  • Reward and Recognition
    • Competitive Salary
    • 28 paid holidays per annum
    • Star of the Month and Star of the Year
    • Associate Referral Scheme
    • Pension Scheme
    • Pan Mail Programme

 

  • Perks and Benefits
    • Guest Experience Programme
    • F&B outlets associate discounts 
    • Annual Travel Season Ticket Loan
    • Friends and Family rates in our hotel and the Pan Pacific Hotel Group properties
    • Laundering of your tailored, bespoke Pan Pacific London uniform
    • Staff restaurant where our chefs prepare delicious complimentary daily meals 

 

  • Diversity and inclusion
    • Prayer Room
    • Culture Club

 

  • Learning and Development
    • 2 Study Days per year (fully paid)
    • 3 Day comprehensive orientation programme
    • Excellent Training and Development Opportunities
    • Personal Development Opportunities

 

  • Corporate Social Responsibilities
    • 2 Volunteer Days per year (fully paid)
    • Strong focus on sustainability 

ABOUT PAN PACIFIC LONDON


Welcoming the epitome of modern luxury


A modern urban retreat located in One Bishopsgate Plaza in the heart of the City of London and just moments from Liverpool Street Station, Pan Pacific London combines sincere Singaporean hospitality with contemporary London design.


A new statement of indulgence designed by New-York based duo Yabu Pushelberg, the hotel appeals to City workers and urban explorers with a slew of world-class amenities.?


Epitomising the juxtaposition of old and new London architecture, One Bishopsgate Plaza encapsulates not only a 43-storey bronze tower, encompassing Pan Pacific London and private Sky Residence apartments, but also the 144-year-old One Devonshire House featuring designer shops, a destination restaurant, and our very own contemporary cocktail bar. A landscaped public plaza seamlessly connects these two cultural hubs together, making Pan Pacific London a 24-hour destination for meeting, living, working and discovering.


Pan Pacific London invites you to a career of fulfilment, a place where you can grow, develop personal excellence and continue nurturing your love for hospitality. If you share the same values and passions, come and join us.


Please note that all Accounts Payable applicants must be eligible to live and work in the UK, without restrictions. Documented evidence of eligibility will be required from all  Accounts Payable   candidates. 

Accounts Payable


This role of Accounts Payable is to ensure the smooth running of this function ensuring all the supplier accounts are processed and paid in a timely manner to maintain a good relationship for the hotel with suppliers.

Assist the Assistant Director of Finance to be accountable for all the financial activities which include financial controls, protection of company’s assets, accounting operations, preparation of financial reports and the management of the annual budget.

 

Primary Responsibilities:

 

  • Ensure all suppliers invoices are accounted correctly adhering to the procedure to process and pay invoices in timely manner.
  • Ensure all inflow of invoices through purchasing, post and email are monitored daily to keep a smooth flow and control of processing.
  • Liaise with department heads to ensure all invoices are approved before paying.
  • Ensure the coding of invoices reflects correct budgets and cost centres.
  • Ensure 3 way matching is correct to ensure hotel pay for what was agreed and received.
  • Reconcile all supplier accounts monthly with statements.
  • Resolve any queries and variances promptly by phone and email trace.
  • Resolve any final demands if received promptly but also inform Assistant Director of Finance immediately on receipt.
  • Prepare monthly payment runs and send out remittances
  • Process staff expenses (cash and credit cards)
  • Manage and request cheque / BACS payments.
  • Process petty cash vouchers
  • Advise Assistant Director of Finance on existing and evolving operational /financial issues.
  • Meet all payment deadlines
  • Maintain clear and organised records to ensure all reports and invoices are filed and stored properly.
  • Prepare and assist Management Accountant with accruals for management accounts
  • Maintain open POs and work with Purchasing and Department heads to ensure they are closed in timely manner especially for services.
  • Ensure procedure followed for new suppliers forms from Head Office or amendments.


OUR BENEFITS


As a company, we pride ourselves on our close-knit relationships, development and wellbeing.  We offer you:

 

  • Wellbeing Benefits
    • Mental Health First Aiders
    • Birthday Day Off
    • Wellbeing Program
    • Cycle to work Scheme
    • Employee Assistance Programme
    • Quiet Room
    • Meeting Free Fridays
    • Flexible Work Policy 

 

  • Events
    • Christmas Party
    • Social gatherings
    • Christmas Lunch and Team Activities
    • Associates' Appreciation Days

 

  • Reward and Recognition
    • Competitive Salary
    • 28 paid holidays per annum
    • Star of the Month and Star of the Year
    • Associate Referral Scheme
    • Pension Scheme
    • Pan Mail Programme

 

  • Perks and Benefits
    • Guest Experience Programme
    • F&B outlets associate discounts 
    • Annual Travel Season Ticket Loan
    • Friends and Family rates in our hotel and the Pan Pacific Hotel Group properties
    • Laundering of your tailored, bespoke Pan Pacific London uniform
    • Staff restaurant where our chefs prepare delicious complimentary daily meals 

 

  • Diversity and inclusion
    • Prayer Room
    • Culture Club

 

  • Learning and Development
    • 2 Study Days per year (fully paid)
    • 3 Day comprehensive orientation programme
    • Excellent Training and Development Opportunities
    • Personal Development Opportunities

 

  • Corporate Social Responsibilities
    • 2 Volunteer Days per year (fully paid)
    • Strong focus on sustainability 

ABOUT PAN PACIFIC LONDON


Welcoming the epitome of modern luxury


A modern urban retreat located in One Bishopsgate Plaza in the heart of the City of London and just moments from Liverpool Street Station, Pan Pacific London combines sincere Singaporean hospitality with contemporary London design.


A new statement of indulgence designed by New-York based duo Yabu Pushelberg, the hotel appeals to City workers and urban explorers with a slew of world-class amenities.?


Epitomising the juxtaposition of old and new London architecture, One Bishopsgate Plaza encapsulates not only a 43-storey bronze tower, encompassing Pan Pacific London and private Sky Residence apartments, but also the 144-year-old One Devonshire House featuring designer shops, a destination restaurant, and our very own contemporary cocktail bar. A landscaped public plaza seamlessly connects these two cultural hubs together, making Pan Pacific London a 24-hour destination for meeting, living, working and discovering.


Pan Pacific London invites you to a career of fulfilment, a place where you can grow, develop personal excellence and continue nurturing your love for hospitality. If you share the same values and passions, come and join us.


Please note that all Accounts Payable applicants must be eligible to live and work in the UK, without restrictions. Documented evidence of eligibility will be required from all  Accounts Payable   candidates. 


Details
Salary Competitive salary
Schedule Full Time
Experience Minimum 2 years of experience
Location 80 Houndsditch, London EC3A 7AB, UK

Skills
Teamwork
Flexibility
Time Management
Adaptibility
Data Accuracy
By applying you confirm you have these skills.


80 Houndsditch, London EC3A 7AB, UK