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Junior PA & Office Manager
Generator x Freehand Hotels
Junior PA & Office Manager
Generator x Freehand Hotels
Full Time
To be discussed
Full Time
To be discussed
Skills
Fluent in English
Description
JUNIOR PA & OFFICE MANAGER – THE OVERVIEW
BEING YOURSELF is the key to bringing the Generator story and brand to
life. We are seeking a highly organised and motivated Junior PA & Office
Manager to provide comprehensive administrative and operational support to our
team. This role involves a dynamic mix of personal assistance duties and office
management responsibilities, requiring excellent communication, multitasking,
and problem-solving skills.
You'll be a master juggler, a pro at anticipating needs, and someone who thrives in a fast-paced environment.
Who are we?
Generator is on a journey. Appropriate, given
that we're a hostel accommodation brand. The journey began in London, swung
through a heap of European capitals on its way to dominating the world. No
biggie. Fast Company named us one of the top 50 most innovative global
companies. We, of course, agree. And now this top 50 most innovative global
company (did we mention that?) wants a pretty awesome Junior PA to
CEO and Office Manager for our Generator Head Office, based out of the WeWork in
Hammersmith offering sate of the art facilities and amenities, on a full-time,
5 days in the office basis.
Our spaces are safe and seriously social, in the proudest part of the beating heart of the cities we love. Cultural action, creative pulse and an outstanding way to waste some of the finite time the universe has given you - that's what Generator offers. Holds true for staff and visitors equally, and while chic design is always the backdrop, every Generator in every destination reflects the unique beat of that city's heart.
What’s the job?
NUTS AND BOLTS OF THE JOB
Personal Assistance:
- Manage calendars and schedule appointments for designated individual(s).
- Coordinate travel arrangements, including booking flights, accommodation, and transportation.
- Prepare and process expense reports.
- Screen phone calls, emails, and correspondence.
- Draft and format documents, presentations, and reports.
- Provide general administrative support, such as photocopying, filing, and mail handling.
Office Management:
- Maintain office supplies and equipment, ensuring efficient operations.
- Liaise with vendors and suppliers for office-related services.
- Manage office space and ensure a clean and organised work environment.
- Assist with organising employee birthday cakes, weekly snack deliveries and organising team events.
- Support the implementation of office procedures and policies.
- Preparing tea, coffee etc. for visitors
- Ensuring meeting rooms are booked and credits utilised efficiently
- Ensure the total confidentiality of all information at all times
- Coordinate meetings and events space with the restaurants as appropriate
- Deliver adhoc tasks as requested
Naturally this is not intended as an exhaustive list of duties. Other duties as may be reasonably required will form part of this job description.
WHAT’S IN YOUR DNA
- Work flexibly and react quickly to the executive team needs
- Be proactive about the support required, always go above and beyond expectations
- Effective and impactful communications
- Highly organised and used to organising others
- You must be eligible to work in the UK to be considered for this role
KNOWLEDGE & SKILLS
- IT literacy; experience of Outlook, Word, Excel
- Administration skills
- Excellent verbal and written communication skills
- Outstanding attention to detail
YOUR ROCK STAR EXPERIENCE
- Demonstrable experience in supporting senior leaders as a PA or EA
- Worked across multi-site operations within hospitality industry
- Managed complex/frequently changing diaries
- Organised overseas travel/itineraries
OUR HQ EMPLOYEE BENEFITS (there’s ton’s of them & ever increasing!)
Welcome to the World of Awesome HQ Benefits! ?✨
? Birthday Bliss: Celebrate your special day with an extra holiday! Yep, that's right—double the joy with 25 days plus a bonus birthday break!
? Fertility Fiesta: Need a little extra support on your fertility journey? We've got your back with up to three days of paid leave for fertility treatments. Your path to parenthood just got a boost!
£ Wagestream: Financial flexibility at your fingertips. Get paid as you go! We offer Wagestream to give you control of your finances by giving you access to your earned wages anytime.
? Bounty Bonanza: Turn your network into a goldmine! Introducing the Employee Bounty Program—earn sweet compensation for every referral, and there's no cap! It's not just a job; it's your profitable side-hustle! ?
? Fit and Fabulous: We're all about that work-life-gym balance! Enjoy a company contribution towards your gym membership, plus exclusive access to the WeWork fitness centre including showers. Look good, feel good, work good!
? Ideas Rocket: Got a genius suggestion? Make it rain with our Ideas Award! The employee with the most valuable suggestion each quarter gets double pay for a month. Innovation pays off—literally!
? Life's Assurance: We've got your back with employer-funded life assurance—double your base salary in lump sum payments for peace of mind in case the unexpected happens.
?️ Income Protection: Cover your bases with employer-funded income protection—50% of your base salary for those times when life throws you a curveball. We've got you covered!
? Health Heroes: From day one, enjoy a health plan that gives you cashback on dental, vision, private GP appointments, and wellbeing services. Your well-being, our priority!
? Simply Rewards: Treat yourself with discounts and special promotions through Simply Rewards. Because a healthy lifestyle should be rewarding!
? Jet-Setter Perks: Pack your bags! Enjoy 2 free nights at any Generator x Freehand property worldwide. Plus, get reduced room rates for you, your friends, and family. Your next adventure starts here!
?♂️ Cycle to Win: Save money, stay fit! Our Cycle to Work Scheme lets you pedal to success with savings on a new bike and accessories. Bike storage on-site because we've got room for your wheels!
? Employee Assistance Magic: Life can be a rollercoaster—our Employee Assistance Programme is here for you with support and guidance when you need it most.
? Doggy Delight: Pawsitively good news! We're dog-friendly, so bring your furry friend to work. Puppy love makes the office even better!
? Snack Attack: Fuel your workday with fresh fruits, snacks, and ice cream. Need a pick-me-up? We've got beer on tap and a barista station ready to brew your favourite cup!
✈️ Globe-Trotter Opportunities: Explore the world with international career opportunities. Work with us and make every day a journey!
? Party Central: Join the fun with social events, celebrations, and employee recognition schemes. We never need an excuse to let our hair down!
? Learn and Grow: Sharpen your skills with online learning tools. Develop, learn, and grow because your success is our success! ??
Welcome
to a workplace where benefits aren't just perks—they're a way of life! ?
#WorkHardPlayHard
#HQBenefitsRock #GenLove #FreehandLife
SO YOU THINK THIS MIGHT BE YOU?
That's cool. Send us your application in English. If you’ve got
questions, get in touch!
Also, check out jobs.staygenerator.com or our social media pages. Here you may well find the answers to life, the universe and everything, including why there are no penguins at the North Pole. We look forward to hearing from you.
Join Us and help us achieve our Vision!
JUNIOR PA & OFFICE MANAGER – THE OVERVIEW
BEING YOURSELF is the key to bringing the Generator story and brand to
life. We are seeking a highly organised and motivated Junior PA & Office
Manager to provide comprehensive administrative and operational support to our
team. This role involves a dynamic mix of personal assistance duties and office
management responsibilities, requiring excellent communication, multitasking,
and problem-solving skills.
You'll be a master juggler, a pro at anticipating needs, and someone who thrives in a fast-paced environment.
Who are we?
Generator is on a journey. Appropriate, given
that we're a hostel accommodation brand. The journey began in London, swung
through a heap of European capitals on its way to dominating the world. No
biggie. Fast Company named us one of the top 50 most innovative global
companies. We, of course, agree. And now this top 50 most innovative global
company (did we mention that?) wants a pretty awesome Junior PA to
CEO and Office Manager for our Generator Head Office, based out of the WeWork in
Hammersmith offering sate of the art facilities and amenities, on a full-time,
5 days in the office basis.
Our spaces are safe and seriously social, in the proudest part of the beating heart of the cities we love. Cultural action, creative pulse and an outstanding way to waste some of the finite time the universe has given you - that's what Generator offers. Holds true for staff and visitors equally, and while chic design is always the backdrop, every Generator in every destination reflects the unique beat of that city's heart.
What’s the job?
NUTS AND BOLTS OF THE JOB
Personal Assistance:
- Manage calendars and schedule appointments for designated individual(s).
- Coordinate travel arrangements, including booking flights, accommodation, and transportation.
- Prepare and process expense reports.
- Screen phone calls, emails, and correspondence.
- Draft and format documents, presentations, and reports.
- Provide general administrative support, such as photocopying, filing, and mail handling.
Office Management:
- Maintain office supplies and equipment, ensuring efficient operations.
- Liaise with vendors and suppliers for office-related services.
- Manage office space and ensure a clean and organised work environment.
- Assist with organising employee birthday cakes, weekly snack deliveries and organising team events.
- Support the implementation of office procedures and policies.
- Preparing tea, coffee etc. for visitors
- Ensuring meeting rooms are booked and credits utilised efficiently
- Ensure the total confidentiality of all information at all times
- Coordinate meetings and events space with the restaurants as appropriate
- Deliver adhoc tasks as requested
Naturally this is not intended as an exhaustive list of duties. Other duties as may be reasonably required will form part of this job description.
WHAT’S IN YOUR DNA
- Work flexibly and react quickly to the executive team needs
- Be proactive about the support required, always go above and beyond expectations
- Effective and impactful communications
- Highly organised and used to organising others
- You must be eligible to work in the UK to be considered for this role
KNOWLEDGE & SKILLS
- IT literacy; experience of Outlook, Word, Excel
- Administration skills
- Excellent verbal and written communication skills
- Outstanding attention to detail
YOUR ROCK STAR EXPERIENCE
- Demonstrable experience in supporting senior leaders as a PA or EA
- Worked across multi-site operations within hospitality industry
- Managed complex/frequently changing diaries
- Organised overseas travel/itineraries
OUR HQ EMPLOYEE BENEFITS (there’s ton’s of them & ever increasing!)
Welcome to the World of Awesome HQ Benefits! ?✨
? Birthday Bliss: Celebrate your special day with an extra holiday! Yep, that's right—double the joy with 25 days plus a bonus birthday break!
? Fertility Fiesta: Need a little extra support on your fertility journey? We've got your back with up to three days of paid leave for fertility treatments. Your path to parenthood just got a boost!
£ Wagestream: Financial flexibility at your fingertips. Get paid as you go! We offer Wagestream to give you control of your finances by giving you access to your earned wages anytime.
? Bounty Bonanza: Turn your network into a goldmine! Introducing the Employee Bounty Program—earn sweet compensation for every referral, and there's no cap! It's not just a job; it's your profitable side-hustle! ?
? Fit and Fabulous: We're all about that work-life-gym balance! Enjoy a company contribution towards your gym membership, plus exclusive access to the WeWork fitness centre including showers. Look good, feel good, work good!
? Ideas Rocket: Got a genius suggestion? Make it rain with our Ideas Award! The employee with the most valuable suggestion each quarter gets double pay for a month. Innovation pays off—literally!
? Life's Assurance: We've got your back with employer-funded life assurance—double your base salary in lump sum payments for peace of mind in case the unexpected happens.
?️ Income Protection: Cover your bases with employer-funded income protection—50% of your base salary for those times when life throws you a curveball. We've got you covered!
? Health Heroes: From day one, enjoy a health plan that gives you cashback on dental, vision, private GP appointments, and wellbeing services. Your well-being, our priority!
? Simply Rewards: Treat yourself with discounts and special promotions through Simply Rewards. Because a healthy lifestyle should be rewarding!
? Jet-Setter Perks: Pack your bags! Enjoy 2 free nights at any Generator x Freehand property worldwide. Plus, get reduced room rates for you, your friends, and family. Your next adventure starts here!
?♂️ Cycle to Win: Save money, stay fit! Our Cycle to Work Scheme lets you pedal to success with savings on a new bike and accessories. Bike storage on-site because we've got room for your wheels!
? Employee Assistance Magic: Life can be a rollercoaster—our Employee Assistance Programme is here for you with support and guidance when you need it most.
? Doggy Delight: Pawsitively good news! We're dog-friendly, so bring your furry friend to work. Puppy love makes the office even better!
? Snack Attack: Fuel your workday with fresh fruits, snacks, and ice cream. Need a pick-me-up? We've got beer on tap and a barista station ready to brew your favourite cup!
✈️ Globe-Trotter Opportunities: Explore the world with international career opportunities. Work with us and make every day a journey!
? Party Central: Join the fun with social events, celebrations, and employee recognition schemes. We never need an excuse to let our hair down!
? Learn and Grow: Sharpen your skills with online learning tools. Develop, learn, and grow because your success is our success! ??
Welcome
to a workplace where benefits aren't just perks—they're a way of life! ?
#WorkHardPlayHard
#HQBenefitsRock #GenLove #FreehandLife
SO YOU THINK THIS MIGHT BE YOU?
That's cool. Send us your application in English. If you’ve got
questions, get in touch!
Also, check out jobs.staygenerator.com or our social media pages. Here you may well find the answers to life, the universe and everything, including why there are no penguins at the North Pole. We look forward to hearing from you.
Join Us and help us achieve our Vision!
Junior PA & Office Manager
Full Time
To be discussed
Skills
Fluent in English
184 Shepherds Bush Rd, London, W6 7NL, United Kingdom