Contract Manager

We have a fantastic opportunity for an experienced Contracts Manager to Join our Head Office Team in Bournemouth.

Full Job Description

The Contracts Manager position gives someone the opportunity to forge a career with a dynamic, well-respected business that is on a mission is to create affordable communities for key workers, first-time buyers and elderly residents and to deliver long-term prosperity for all.

Salary: £35,000 - £40,000 depending on experience + benefits

Reporting to: The Asset & Facilities Director

Working Hours: Full time

The role
The Contracts Manager role we are recruiting for is integral to the success of our business, you will be expected to manage the production and delivery of tender documents to source reliable and collaborative contractors capable of provide 24/7 maintenance support to all buildings within the portfolio.

Support CEO of Construction and Asset & Facilities Director to produce bank of suitably qualified contractors capable of maintaining and work in close collaboration with the internal FM staff. Responsibility for the delivery of the repairs, routine servicing and maintenance of all FM assets and associated equipment.
The Contracts Manager will be responsible for the retention and growth of our Services across the AHH portfolio consisting of multiple residential retirement and care homes in Dorset, Hampshire, Wiltshire and Somerset.

Contracts Manager duties include although not limited to the following:

• Oversee and ensure that all compliance and contract expectations are achieved, and where possible exceeded.
• Studying the requirements, duties and obligations of the 3rd party companies under contract to ensure alignment with AHH and its subsidiaries objectives and industry regulations.
• Research 3rd party companies and business partners, history prior to confirming contract agreements.
• Inspect and maintain all insurance records, implementing a regime of annual reviews.
• Implement annual performance reviews of contractors through meetings and monitoring of KPI’s.
• Ensure high levels of health, safety and quality are consistently maintained through scrutiny of RAMS.
• Manage and produce PO’s accurately to ensure contacts are achieved and work is complete to agreed specification and current legislative standards.
• Support preparation of monthly and annual forecasts and trends.
• Continue to strengthen any collaborative partnerships with all 3rd part companies and sub-contractors.
• Identify any potential innovations and contract efficiencies
• Take ownership of all outwards facing communication with customer services.
• Support current and new developments to improve processes and service delivery.
• Update programs and projects via electronic reporting system.
• Ensure all external Stakeholders receive regular communications and updates.
• Supports with resolving stakeholder and service user complaints.
• Work with internal colleagues to define business requirements and effective solutions.
• Prepare tenders to achieve VFM and demonstrate benchmarking to residents and investors.
• Monitoring all expenditure and ensure it remains within Service Charge limits.
• Demonstrate a track record in commercial management of contractors.

We’re on a mission to create vibrant, affordable new communities that deliver wellbeing and prosperity for all. But we can’t do it alone. We’ve created a positively evolving family of innovators and doers and our growth is testament to our loyal employees.

We have a fantastic opportunity for an experienced Contracts Manager to Join our Head Office Team in Bournemouth.

Full Job Description

The Contracts Manager position gives someone the opportunity to forge a career with a dynamic, well-respected business that is on a mission is to create affordable communities for key workers, first-time buyers and elderly residents and to deliver long-term prosperity for all.

Salary: £35,000 - £40,000 depending on experience + benefits

Reporting to: The Asset & Facilities Director

Working Hours: Full time

The role
The Contracts Manager role we are recruiting for is integral to the success of our business, you will be expected to manage the production and delivery of tender documents to source reliable and collaborative contractors capable of provide 24/7 maintenance support to all buildings within the portfolio.

Support CEO of Construction and Asset & Facilities Director to produce bank of suitably qualified contractors capable of maintaining and work in close collaboration with the internal FM staff. Responsibility for the delivery of the repairs, routine servicing and maintenance of all FM assets and associated equipment.
The Contracts Manager will be responsible for the retention and growth of our Services across the AHH portfolio consisting of multiple residential retirement and care homes in Dorset, Hampshire, Wiltshire and Somerset.

Contracts Manager duties include although not limited to the following:

• Oversee and ensure that all compliance and contract expectations are achieved, and where possible exceeded.
• Studying the requirements, duties and obligations of the 3rd party companies under contract to ensure alignment with AHH and its subsidiaries objectives and industry regulations.
• Research 3rd party companies and business partners, history prior to confirming contract agreements.
• Inspect and maintain all insurance records, implementing a regime of annual reviews.
• Implement annual performance reviews of contractors through meetings and monitoring of KPI’s.
• Ensure high levels of health, safety and quality are consistently maintained through scrutiny of RAMS.
• Manage and produce PO’s accurately to ensure contacts are achieved and work is complete to agreed specification and current legislative standards.
• Support preparation of monthly and annual forecasts and trends.
• Continue to strengthen any collaborative partnerships with all 3rd part companies and sub-contractors.
• Identify any potential innovations and contract efficiencies
• Take ownership of all outwards facing communication with customer services.
• Support current and new developments to improve processes and service delivery.
• Update programs and projects via electronic reporting system.
• Ensure all external Stakeholders receive regular communications and updates.
• Supports with resolving stakeholder and service user complaints.
• Work with internal colleagues to define business requirements and effective solutions.
• Prepare tenders to achieve VFM and demonstrate benchmarking to residents and investors.
• Monitoring all expenditure and ensure it remains within Service Charge limits.
• Demonstrate a track record in commercial management of contractors.

We’re on a mission to create vibrant, affordable new communities that deliver wellbeing and prosperity for all. But we can’t do it alone. We’ve created a positively evolving family of innovators and doers and our growth is testament to our loyal employees.