Job title: Accounts Assistant

Reports to: Head of Finance 

Direct reports: None

Contracted hours: 40

Role purpose

You will report directly to the Head of Finance to Provide financial, administrative and clerical support to management team, office and branches activities

Ultimately, you should be able to ensure productivity targets are achieved and that all accounting processes are running smoothly and promptly. You will promote the L’ETO Group brand and ensure we maintain our culture and philosophy.

Duties

Your duties will include, but not limited to:

·      Establish strong working relationships with branches, employees, customers, suppliers, landlords, councils and public authorities, etc as the office representative via phone, email and in person

·      Maintain Purchase Ledger (Accounts Payable) and Petty Cash up to date and accounting for all cost of sales and overhead expenses. 

·      Be the first point of contact for supplier queries or accounts related queries and investigating issues: handle all financial inquiries from and to suppliers, respond and liaising with suppliers via email and phone. 

·      Set up new supplier accounts, maintain and update the existing supplier database. 

·      Process, verify and reconcile purchase invoices/bills. 

·      Receive, post and process payment receipts, purchase orders, employees’ and overhead expenses. 

·      Track and allocate all payments and expenses to the appropriate accounts. 

·      Match bills and invoices, credit notes and payments daily ensuring that supplier accounts are kept up to date. Check records and compare system reports with balances and statements 

·      Reconciliation of supplier accounts on a regular basis. 

·      Issue, post and reconcile intercompany recharge invoices. 

·      Managing daily/weekly/monthly pay run according to the payment schedule. 

·      Review and maintain supplier’s terms & conditions, handle with suppliers and utility companies in respect of purchase credits, payment terms & schedules, etc.  

·      Assist in amending contracts, as well as negotiating resolutions with partners and suppliers in relation to unpaid instalments or change of terms and conditions.

·      Preparing Monthly Aged Creditors reports and internal monthly reports 

·      Manage corporate email inbox and organise any correspondence

·      Assist with maintenance and updating of the financial and accounting system.

·      Complete any reasonable request from your manager, ensuring the smooth running of the financial function and the office in general. 

Key skills for Accounts assistants:

·      Good teamworking skills with "Can-do" attitude

·      Administrative and problem-solving skills 

·      Work in an organised manner

·      Time management ability 

·      Interpersonal skills 

·      Verbal and written communication skills 

·      Numerical skills, attention to detail

·      IT skills – Use of accounting technology  (MS Office with strong Excel skills, accounting programs like QuickBooks, Xero, Sage)

·      Trustworthiness with sensitive information 

Requirements:

·      Proven work experience in accounting or accounts payable processes

·      AAT qualified/part qualified is a plus 

·      Hands on experience with accounting software and databases (QuickBooks, Xero)

·      Ability to learn and motivation to implement changes for improvements 

·      Excellent attention to detail, ability to work with a high level of accuracy and meet tight deadlines 

Job title: Accounts Assistant

Reports to: Head of Finance 

Direct reports: None

Contracted hours: 40

Role purpose

You will report directly to the Head of Finance to Provide financial, administrative and clerical support to management team, office and branches activities

Ultimately, you should be able to ensure productivity targets are achieved and that all accounting processes are running smoothly and promptly. You will promote the L’ETO Group brand and ensure we maintain our culture and philosophy.

Duties

Your duties will include, but not limited to:

·      Establish strong working relationships with branches, employees, customers, suppliers, landlords, councils and public authorities, etc as the office representative via phone, email and in person

·      Maintain Purchase Ledger (Accounts Payable) and Petty Cash up to date and accounting for all cost of sales and overhead expenses. 

·      Be the first point of contact for supplier queries or accounts related queries and investigating issues: handle all financial inquiries from and to suppliers, respond and liaising with suppliers via email and phone. 

·      Set up new supplier accounts, maintain and update the existing supplier database. 

·      Process, verify and reconcile purchase invoices/bills. 

·      Receive, post and process payment receipts, purchase orders, employees’ and overhead expenses. 

·      Track and allocate all payments and expenses to the appropriate accounts. 

·      Match bills and invoices, credit notes and payments daily ensuring that supplier accounts are kept up to date. Check records and compare system reports with balances and statements 

·      Reconciliation of supplier accounts on a regular basis. 

·      Issue, post and reconcile intercompany recharge invoices. 

·      Managing daily/weekly/monthly pay run according to the payment schedule. 

·      Review and maintain supplier’s terms & conditions, handle with suppliers and utility companies in respect of purchase credits, payment terms & schedules, etc.  

·      Assist in amending contracts, as well as negotiating resolutions with partners and suppliers in relation to unpaid instalments or change of terms and conditions.

·      Preparing Monthly Aged Creditors reports and internal monthly reports 

·      Manage corporate email inbox and organise any correspondence

·      Assist with maintenance and updating of the financial and accounting system.

·      Complete any reasonable request from your manager, ensuring the smooth running of the financial function and the office in general. 

Key skills for Accounts assistants:

·      Good teamworking skills with "Can-do" attitude

·      Administrative and problem-solving skills 

·      Work in an organised manner

·      Time management ability 

·      Interpersonal skills 

·      Verbal and written communication skills 

·      Numerical skills, attention to detail

·      IT skills – Use of accounting technology  (MS Office with strong Excel skills, accounting programs like QuickBooks, Xero, Sage)

·      Trustworthiness with sensitive information 

Requirements:

·      Proven work experience in accounting or accounts payable processes

·      AAT qualified/part qualified is a plus 

·      Hands on experience with accounting software and databases (QuickBooks, Xero)

·      Ability to learn and motivation to implement changes for improvements 

·      Excellent attention to detail, ability to work with a high level of accuracy and meet tight deadlines