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Events Executive
Clays The City
Events Executive
Clays The City
Full Time
3
Years
Experience
£29000 - £39000 / Year
Start date Mon, 28 Jul 2025 11:00:00 GMT
Events Executive
Clays The City
Full Time
3
Years
Experience
£29000 - £39000 / Year
Skills
Organisation
Communication
Events Management
Guest Experience
Problem Solving
Description
LIFE AT CLAYS
Welcome to Clays, the ultimate indoor clay shooting experience and cocktail bar! We bring the thrill of a British clay target shooting weekend to the heart of the city. Our unique twist on Olympic clay shooting makes the sport safe, fun, and accessible for everyone. As we expand locally and globally, we're excited to share our love for British charm and competitive gaming with the world. Whether you're after a thrilling day with friends or a lively evening with colleagues, Clays is the perfect spot for adrenaline-pumping, fun-filled experiences.
Careers at Clays are loaded with possibilities. As we grow our brand, we are equally dedicated to the growth of our team. We offer ample opportunities for personal development and top-notch training. Our team is a vibrant mix of independent thinkers who are passionate about crafting unforgettable experiences for our guests. If you're seeking a workplace that values integrity, fun, and teamwork, Clays might just be the place for you!
We’ve been named one of the UK’s Best Workplaces in Retail, Hospitality & Leisure for 2024 by Great Place To Work UK! That’s right – we’re all about creating an awesome place to work, with plenty of fun, growth, and top-notch vibes. But don’t just take our word for it, here's what our colleagues have to say about us:
“You can be yourself here. The company values character and willingness to learn over prior knowledge. They provide all the training you need, and your progress is entirely up to you.”
“From day one, the collaborative and supportive culture at Clays has been clear. The onboarding process and continuous training show a real commitment to employee development.”
“Mistakes are stepping stones here, and no one is frowned upon for making them. We learn from each other, which is unique in a workplace.”
CLAYS VALUES
At Clays, our venues are for everyone, and so is our workplace. We believe that to serve our diverse audience, we must first celebrate and nurture diversity within our team. That’s why we’re dedicated to creating an inclusive culture. Different perspectives spark creativity and drive innovation. So, if you're passionate about making a positive impact, we’d love to hear from you!
And of course, we’re looking for someone who embodies our Clays values. That’s why we’ve framed them as key questions that guide everything we do:
SAFE - Is it safe? For our team, our guests, the business, and our partners.
AMAZING EXPERIENCE - Are we delivering an amazing experience? We bring fun, thrill, wonder, and joy, aiming to surprise, delight, and exceed expectations.
LASTING - Is it lasting? We strive to make a positive, sustainable impact on our world, our team, our guests, and our industry. We aim to create strong impressions and lasting memories, constantly evolving to offer something new.
SUMMARY OF POSITION
What's the Gig, you ask?
We’re on the hunt for an experienced Events Executive to join our growing team. Working closely with and reporting to our Events Lead, you’ll be an integral part of bringing events to life at Clays.
This role is all about confidence, delivering incredible guest experiences, providing best-in-class support to the venue and support office teams; ultimately ensuring events run seamlessly.
We’re looking for someone who thrives in a busy hospitality environment, has a sharp eye for detail, and prides themselves on excellent communication and organisation. You will be expected to hit the ground running operationally, be a whizz with systems, write function sheets, and have a background in event systems like Salesforce, Tevalis, SevenRooms, and Canva. You should have experience in events and hospitality - ideally in an agency or hospitality venue, be passionate about bringing the magic of events to life, making people feel welcome, and delivering memorable experiences to every guest who walks through the door.
DUTIES & RESPONSIBILITIES
Your role will include but may not be limited to the following responsibilities;
- Support the Events Lead with day-to-day event planning and execution, both onsite at the venue and through administrative tasks in the Support Office.
- Be a primary onsite contact for London based events, assisting with pre-planning and logistics, setup, guest welcoming, and ensuring operations are fully briefed.
- Assist in preparing event documentation such as runsheets, and function sheets; ensuring details are accurately communicated to operational teams.
- Support in coordinating entertainment rosters (e.g. Games Masters and DJs), external suppliers, and provision of event equipment.
- Assist in event-specific communications with clients in the lead-up to events, ensuring all details are confirmed through dedicated systems and client expectations are managed.
- Host weekly venue briefings - coordinate with front of house and back of house Clayers to ensure all booking details are shared and correct.
- Work in-venue during key events, supporting the floor teams with guest experience and logistical coordination. Ensure post-event feedback is recorded and communicated to the Events Lead.
- Help with office-based tasks, including supplier admin, event calendar upkeep, and document filing.
- Support senior management with general projects and administration.
- Support in-venue operations on peak days or when large-scale activations require all hands on deck.
SKILLS, DESIRED QUALIFICATIONS & ATTRIBUTES
- At least 3 years of experience working in a similar role in events or operations management.
- Always looking for opportunities to improve your knowledge and abilities.
- Passionate about hospitality and creating amazing, safe and lasting experiences.
- Self-directed with a strong work ethic.
- A keen eye for detail with excellent written and verbal communication skills
- Honest with strong moral principles.
- Have the initiative to problem-solve and propose creative and better ideas to be more efficient as we grow as a team and company.
- Possess a positive, motivated and trustworthy outlook whilst at work.
- Be polite and helpful to guests and colleagues and receptive to feedback.
- Punctual and reliable with a flexible approach to working hours.
- Adept in PowerPoint, Excel, Microsoft Word, Sevenrooms, Salesforce, Canva & Tevalis. Me&U desired but not required.
- Excellent verbal and written English and proficiency in other languages desired but not required.
WHAT YOU’LL GET IN RETURN
We value our colleagues greatly and want everyone to feel rewarded.
Our great benefits include:
- Competitive Salary: A base salary of £29,000 plus weekly Tronc service charge with on target earnings of around £39,000.
- Holiday: 32 working days’ holiday pro rata each year, including bank holidays, with an increasing allocation up to a maximum of 36 days with length of service.
- Colleague Discounts: Enjoy a generous 50% discount during off-peak periods and 25% during peak periods for you, your friends, and family.
- Paid Breaks: We value your time and ensure you’re compensated for your breaks.
- Health Care Cash Plan: Up to £995 for reclaimable appointments & treatments, and access to a Virtual GP.
- Career Growth: Advance your career with Clayers Academy, our online learning platform, and seize opportunities for growth within our expanding business. Plus, earn globally recognized qualifications funded by Clays.
- Celebration Day: An additional paid day off each year to celebrate something meaningful to you.
- Parental Leave: Market-leading policies with 13 weeks at 100% pay for maternity, adoption, paternity, and partner leave after 12 months of service.
- Employee Assistance: Access a 24/7 support service and up to 8 counselling sessions through our Employee Assistance Programme.
- Volunteer Day: A paid day off annually to give back to your local community.
- Birthday Gift: Choose a special gift to celebrate your birthday.
- Pension Scheme: Join our non-contributory pension scheme with a minimum 3% contribution from us and 5% from you.
- Recognition and Incentives: Enjoy team recognition and rewards through our Shooting Stars programme.
- Hospitality Discounts: Access exclusive discounts via Hospitality Rewards.
- Meals Provided: Free meals for colleagues working operational shifts.
Plus, we’re certified as a Great Place to Work, reflecting our commitment to creating an outstanding work environment!
You will be part of a growing brand, business and an exciting adventure with excellent training opportunities and investment in your personal development.
LIFE AT CLAYS
Welcome to Clays, the ultimate indoor clay shooting experience and cocktail bar! We bring the thrill of a British clay target shooting weekend to the heart of the city. Our unique twist on Olympic clay shooting makes the sport safe, fun, and accessible for everyone. As we expand locally and globally, we're excited to share our love for British charm and competitive gaming with the world. Whether you're after a thrilling day with friends or a lively evening with colleagues, Clays is the perfect spot for adrenaline-pumping, fun-filled experiences.
Careers at Clays are loaded with possibilities. As we grow our brand, we are equally dedicated to the growth of our team. We offer ample opportunities for personal development and top-notch training. Our team is a vibrant mix of independent thinkers who are passionate about crafting unforgettable experiences for our guests. If you're seeking a workplace that values integrity, fun, and teamwork, Clays might just be the place for you!
We’ve been named one of the UK’s Best Workplaces in Retail, Hospitality & Leisure for 2024 by Great Place To Work UK! That’s right – we’re all about creating an awesome place to work, with plenty of fun, growth, and top-notch vibes. But don’t just take our word for it, here's what our colleagues have to say about us:
“You can be yourself here. The company values character and willingness to learn over prior knowledge. They provide all the training you need, and your progress is entirely up to you.”
“From day one, the collaborative and supportive culture at Clays has been clear. The onboarding process and continuous training show a real commitment to employee development.”
“Mistakes are stepping stones here, and no one is frowned upon for making them. We learn from each other, which is unique in a workplace.”
CLAYS VALUES
At Clays, our venues are for everyone, and so is our workplace. We believe that to serve our diverse audience, we must first celebrate and nurture diversity within our team. That’s why we’re dedicated to creating an inclusive culture. Different perspectives spark creativity and drive innovation. So, if you're passionate about making a positive impact, we’d love to hear from you!
And of course, we’re looking for someone who embodies our Clays values. That’s why we’ve framed them as key questions that guide everything we do:
SAFE - Is it safe? For our team, our guests, the business, and our partners.
AMAZING EXPERIENCE - Are we delivering an amazing experience? We bring fun, thrill, wonder, and joy, aiming to surprise, delight, and exceed expectations.
LASTING - Is it lasting? We strive to make a positive, sustainable impact on our world, our team, our guests, and our industry. We aim to create strong impressions and lasting memories, constantly evolving to offer something new.
SUMMARY OF POSITION
What's the Gig, you ask?
We’re on the hunt for an experienced Events Executive to join our growing team. Working closely with and reporting to our Events Lead, you’ll be an integral part of bringing events to life at Clays.
This role is all about confidence, delivering incredible guest experiences, providing best-in-class support to the venue and support office teams; ultimately ensuring events run seamlessly.
We’re looking for someone who thrives in a busy hospitality environment, has a sharp eye for detail, and prides themselves on excellent communication and organisation. You will be expected to hit the ground running operationally, be a whizz with systems, write function sheets, and have a background in event systems like Salesforce, Tevalis, SevenRooms, and Canva. You should have experience in events and hospitality - ideally in an agency or hospitality venue, be passionate about bringing the magic of events to life, making people feel welcome, and delivering memorable experiences to every guest who walks through the door.
DUTIES & RESPONSIBILITIES
Your role will include but may not be limited to the following responsibilities;
- Support the Events Lead with day-to-day event planning and execution, both onsite at the venue and through administrative tasks in the Support Office.
- Be a primary onsite contact for London based events, assisting with pre-planning and logistics, setup, guest welcoming, and ensuring operations are fully briefed.
- Assist in preparing event documentation such as runsheets, and function sheets; ensuring details are accurately communicated to operational teams.
- Support in coordinating entertainment rosters (e.g. Games Masters and DJs), external suppliers, and provision of event equipment.
- Assist in event-specific communications with clients in the lead-up to events, ensuring all details are confirmed through dedicated systems and client expectations are managed.
- Host weekly venue briefings - coordinate with front of house and back of house Clayers to ensure all booking details are shared and correct.
- Work in-venue during key events, supporting the floor teams with guest experience and logistical coordination. Ensure post-event feedback is recorded and communicated to the Events Lead.
- Help with office-based tasks, including supplier admin, event calendar upkeep, and document filing.
- Support senior management with general projects and administration.
- Support in-venue operations on peak days or when large-scale activations require all hands on deck.
SKILLS, DESIRED QUALIFICATIONS & ATTRIBUTES
- At least 3 years of experience working in a similar role in events or operations management.
- Always looking for opportunities to improve your knowledge and abilities.
- Passionate about hospitality and creating amazing, safe and lasting experiences.
- Self-directed with a strong work ethic.
- A keen eye for detail with excellent written and verbal communication skills
- Honest with strong moral principles.
- Have the initiative to problem-solve and propose creative and better ideas to be more efficient as we grow as a team and company.
- Possess a positive, motivated and trustworthy outlook whilst at work.
- Be polite and helpful to guests and colleagues and receptive to feedback.
- Punctual and reliable with a flexible approach to working hours.
- Adept in PowerPoint, Excel, Microsoft Word, Sevenrooms, Salesforce, Canva & Tevalis. Me&U desired but not required.
- Excellent verbal and written English and proficiency in other languages desired but not required.
WHAT YOU’LL GET IN RETURN
We value our colleagues greatly and want everyone to feel rewarded.
Our great benefits include:
- Competitive Salary: A base salary of £29,000 plus weekly Tronc service charge with on target earnings of around £39,000.
- Holiday: 32 working days’ holiday pro rata each year, including bank holidays, with an increasing allocation up to a maximum of 36 days with length of service.
- Colleague Discounts: Enjoy a generous 50% discount during off-peak periods and 25% during peak periods for you, your friends, and family.
- Paid Breaks: We value your time and ensure you’re compensated for your breaks.
- Health Care Cash Plan: Up to £995 for reclaimable appointments & treatments, and access to a Virtual GP.
- Career Growth: Advance your career with Clayers Academy, our online learning platform, and seize opportunities for growth within our expanding business. Plus, earn globally recognized qualifications funded by Clays.
- Celebration Day: An additional paid day off each year to celebrate something meaningful to you.
- Parental Leave: Market-leading policies with 13 weeks at 100% pay for maternity, adoption, paternity, and partner leave after 12 months of service.
- Employee Assistance: Access a 24/7 support service and up to 8 counselling sessions through our Employee Assistance Programme.
- Volunteer Day: A paid day off annually to give back to your local community.
- Birthday Gift: Choose a special gift to celebrate your birthday.
- Pension Scheme: Join our non-contributory pension scheme with a minimum 3% contribution from us and 5% from you.
- Recognition and Incentives: Enjoy team recognition and rewards through our Shooting Stars programme.
- Hospitality Discounts: Access exclusive discounts via Hospitality Rewards.
- Meals Provided: Free meals for colleagues working operational shifts.
Plus, we’re certified as a Great Place to Work, reflecting our commitment to creating an outstanding work environment!
You will be part of a growing brand, business and an exciting adventure with excellent training opportunities and investment in your personal development.
Start date Mon, 28 Jul 2025 11:00:00 GMT
Events Executive
Full Time
3
Years
Experience
£29000 - £39000 / Year
Skills
Organisation
Communication
Events Management
Guest Experience
Problem Solving
Moorgate, London EC2R 6LL, UK