Goods Receiving Clerk & Storekeeper

 Key Duties & Responsibilities

 Receiving duties & responsibilities

·         Collect LPO’s, Purchase Requests and Market List prior to the start of receiving operation on daily basis from the Purchasing Department.

·         File all LPO and PR in the chronological order to be ready for the receiving operation.

·         Check actual quantity, unit price and description of the item as per LPO or Purchase request, and match with Invoice/Delivery Note.

·         Physically check quantity and specification for all the items arrived at the receiving and check for expiry date for minimum 90 days for all food and beverage items.

·         Make sure that Department Head or Supervisor from the concerned department has checked the quality and specification of the material and signed for accepting the material.

·         Check the invoices for price extensions and calculations.

·         Post the invoices in the system accurately and attach invoices with LPO/ PR and hand over to Cost Controlling in charge.

·         On weekly basis prepare the list of outstanding purchase request and forward it to Purchasing Manager for his follow up with the suppliers.

·         At the end of each month participate in Cost Control Inventory count and month end closing.

    Reconciles house fund on a daily basis.

• Keeps his safe neat and tidy.
• Opens the Front Office safe depository, every morning, in the presence of Front Office Manager/Night Manager, and collects the deposit envelopes, which are checked against the deposit sheet.

• Reports immediately any envelope missing to the Financial Controller.
• Checks each item in the envelope against the enclosed list, and any differences should be listed in the over/short column provided on the deposited sheet.
• Reports immediately any discrepancies to the financial controller.
• The total collection should be tallied with the deposit sheet.
• Liaises with the money exchange company, and exchange all foreign currency with the local currency.
• Prepares bank deposit slips for cash and cheques.
• Deposits    all cash and    cheques    in    the company’s    bank    account    daily / weekly.
• Prepares   the general cashier’s report.
• Provides change to Front Office and Outlet Cashiers.
• Pays petty cash expenses after verifying the approved petty cash vouchers, and supporting documents.
• Prepares a weekly summary of all petty cash payments and tips for reimbursement. This should be passed to the Accounts Payable, along with all supporting documents for reimbursement.

 General Responsibilities

• To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health and Safety.
• To report for duty punctually wearing the correct uniform and name tag at all times.
• To maintain a high standard of personal appearance and hygiene at all times.
• To maintain a good rapport and working relationship with employees in all the departments.
• To attend and contribute to all staff meetings Departmental and Hotel trainings scheduled and other related activities.
• To undertake any reasonable tasks and secondary duties as assigned.

 Laws, Regulations & Policies

·         Ensures that the standards required by Law and by Management are maintained at all times in the areas specified above.

 Key Duties & Responsibilities

 Receiving duties & responsibilities

·         Collect LPO’s, Purchase Requests and Market List prior to the start of receiving operation on daily basis from the Purchasing Department.

·         File all LPO and PR in the chronological order to be ready for the receiving operation.

·         Check actual quantity, unit price and description of the item as per LPO or Purchase request, and match with Invoice/Delivery Note.

·         Physically check quantity and specification for all the items arrived at the receiving and check for expiry date for minimum 90 days for all food and beverage items.

·         Make sure that Department Head or Supervisor from the concerned department has checked the quality and specification of the material and signed for accepting the material.

·         Check the invoices for price extensions and calculations.

·         Post the invoices in the system accurately and attach invoices with LPO/ PR and hand over to Cost Controlling in charge.

·         On weekly basis prepare the list of outstanding purchase request and forward it to Purchasing Manager for his follow up with the suppliers.

·         At the end of each month participate in Cost Control Inventory count and month end closing.

    Reconciles house fund on a daily basis.

• Keeps his safe neat and tidy.
• Opens the Front Office safe depository, every morning, in the presence of Front Office Manager/Night Manager, and collects the deposit envelopes, which are checked against the deposit sheet.

• Reports immediately any envelope missing to the Financial Controller.
• Checks each item in the envelope against the enclosed list, and any differences should be listed in the over/short column provided on the deposited sheet.
• Reports immediately any discrepancies to the financial controller.
• The total collection should be tallied with the deposit sheet.
• Liaises with the money exchange company, and exchange all foreign currency with the local currency.
• Prepares bank deposit slips for cash and cheques.
• Deposits    all cash and    cheques    in    the company’s    bank    account    daily / weekly.
• Prepares   the general cashier’s report.
• Provides change to Front Office and Outlet Cashiers.
• Pays petty cash expenses after verifying the approved petty cash vouchers, and supporting documents.
• Prepares a weekly summary of all petty cash payments and tips for reimbursement. This should be passed to the Accounts Payable, along with all supporting documents for reimbursement.

 General Responsibilities

• To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health and Safety.
• To report for duty punctually wearing the correct uniform and name tag at all times.
• To maintain a high standard of personal appearance and hygiene at all times.
• To maintain a good rapport and working relationship with employees in all the departments.
• To attend and contribute to all staff meetings Departmental and Hotel trainings scheduled and other related activities.
• To undertake any reasonable tasks and secondary duties as assigned.

 Laws, Regulations & Policies

·         Ensures that the standards required by Law and by Management are maintained at all times in the areas specified above.