Join us as a Purchasing Assistant at The Dorchester Hotel, recently recognised as one of ‘The Sunday Times Top 10 Best Places to Work for’ in 2024 and ‘Hotel of the year – London’ at the 2024 AA Hospitality Awards. We continually strive to build and nurture a culture where inclusiveness is part of our DNA, reflected in our values of passion, personality, respect, working together, and creativity. We believe that a variety of perspectives enriches our culture and drives our success.

We care about your career and are proud to have the absolute best people in the industry.

When you join us as a Purchasing Assistant at The Dorchester Hotel, you will have a unique opportunity to excel in your field. You will learn from your fellow Legends and our award-winning learning academy to achieve the highest standards in craft, service, and leadership.

What you’ll do

As a Purchasing Assistant, you'll enjoy your work and take pride in delighting our guests:

• Adaco maintenance – system administration and coordination of requests to meet the needs of the three UK Hotel Operations.  This includes but not limited to addition / update of products, vendors, categories, quotations, users etc. and ensuring information is current and correct.  Prioritize enquiries dependent on Hotel needs. 
• Monitor and maintain system integrity, reporting any discrepancies or issues
• Process food invoices and credits daily ensuring all details match purchase orders and deliveries. 
• Investigate and resolve invoice discrepancies in collaboration with suppliers and internal departments in timely manner.
• Scan food invoices accurately to DocuWare in line with document control procedures.
• Maintain organised, accessible records for audit and reporting purposes.
• Support the team with administrative duties and procurement reporting.
• Liaise with suppliers regarding order queries and deliveries
• Coordinate with other hotel departments to ensure smooth supply chain operations.
• Handle email and telephone enquiries.
• Coordinate order and deliveries of supplies to DC Head Office.

The items shared are the essence of a day in the life of a Purchasing Assistant but we’ll make sure you are provided with specifics on how we care for our hotel.

Tips: Avoid terms such as fast-paced environment, persuasive and engaging and great communications skills.  Use more specifics in terms of the activities and criteria that are part of the job role. Many terms are open to interpretation and could mean a number of different things to different people.  The current approach may result in an applicant with anxiety or a neurodiverse condition being deterred from applying or have a very different impression of the role than that intended.  If the role involves working with tight deadlines, say that instead of ‘fast paced’ for example, It will also be helpful to include how long the deadlines usually are.

What you’ll bring

Essential Skills and Experience

• Experience in Microsoft Office
• Hospitality or Purchasing experience
• Good communication and organisational skills

Preferred Skills

• Experience working on Fourth Adaco or similar
• Strong attention to detail and accuracy in data entry

What you’ll get

• Complimentary Stays: Enjoy complimentary stays with breakfast at Dorchester Collection Hotels every year.
• Discounts: Get 50% off food and beverages at selected bars and restaurants within the Dorchester Collection: Enjoy Friends & Family stay discounts out hotels, Benefit from discounts at various high street and online shops
• Employee Perks: Enrol from day 1 into the Aviva Private Pension scheme (we contribute 8% towards your pension); Benefit from Seasonal ticket loan, Rental deposit scheme, private financial advice, and Eye care vouchers.
• Training and Development: Advance in your career by accessing various apprenticeships from Level 2 to Hospitality Degree Level 5. We partner with outstanding nationally recognised Apprenticeship providers.
• Social Events: Participate in vibrant social events, including a summer party, winter ball, pub quizzes, and cultural and milestone recognition celebrations.
• Referral Bonus: Earn a £1000 bonus when you recommend a friend.
• Well-being Support: Access immediate well-being advice because we care about our employees.

We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. If you need us to do anything to support you during the recruitment process (such as adjustments  to how you apply, alternative formats of information, or adjustments to the assessment process itself), please do call People & Culture team on 02073197011 or email PeopleAndCultureLondon.UK@dorchestercollection.com  so that we can discuss how we can support you through this process.

Join us as a Purchasing Assistant at The Dorchester Hotel, recently recognised as one of ‘The Sunday Times Top 10 Best Places to Work for’ in 2024 and ‘Hotel of the year – London’ at the 2024 AA Hospitality Awards. We continually strive to build and nurture a culture where inclusiveness is part of our DNA, reflected in our values of passion, personality, respect, working together, and creativity. We believe that a variety of perspectives enriches our culture and drives our success.

We care about your career and are proud to have the absolute best people in the industry.

When you join us as a Purchasing Assistant at The Dorchester Hotel, you will have a unique opportunity to excel in your field. You will learn from your fellow Legends and our award-winning learning academy to achieve the highest standards in craft, service, and leadership.

What you’ll do

As a Purchasing Assistant, you'll enjoy your work and take pride in delighting our guests:

• Adaco maintenance – system administration and coordination of requests to meet the needs of the three UK Hotel Operations.  This includes but not limited to addition / update of products, vendors, categories, quotations, users etc. and ensuring information is current and correct.  Prioritize enquiries dependent on Hotel needs. 
• Monitor and maintain system integrity, reporting any discrepancies or issues
• Process food invoices and credits daily ensuring all details match purchase orders and deliveries. 
• Investigate and resolve invoice discrepancies in collaboration with suppliers and internal departments in timely manner.
• Scan food invoices accurately to DocuWare in line with document control procedures.
• Maintain organised, accessible records for audit and reporting purposes.
• Support the team with administrative duties and procurement reporting.
• Liaise with suppliers regarding order queries and deliveries
• Coordinate with other hotel departments to ensure smooth supply chain operations.
• Handle email and telephone enquiries.
• Coordinate order and deliveries of supplies to DC Head Office.

The items shared are the essence of a day in the life of a Purchasing Assistant but we’ll make sure you are provided with specifics on how we care for our hotel.

Tips: Avoid terms such as fast-paced environment, persuasive and engaging and great communications skills.  Use more specifics in terms of the activities and criteria that are part of the job role. Many terms are open to interpretation and could mean a number of different things to different people.  The current approach may result in an applicant with anxiety or a neurodiverse condition being deterred from applying or have a very different impression of the role than that intended.  If the role involves working with tight deadlines, say that instead of ‘fast paced’ for example, It will also be helpful to include how long the deadlines usually are.

What you’ll bring

Essential Skills and Experience

• Experience in Microsoft Office
• Hospitality or Purchasing experience
• Good communication and organisational skills

Preferred Skills

• Experience working on Fourth Adaco or similar
• Strong attention to detail and accuracy in data entry

What you’ll get

• Complimentary Stays: Enjoy complimentary stays with breakfast at Dorchester Collection Hotels every year.
• Discounts: Get 50% off food and beverages at selected bars and restaurants within the Dorchester Collection: Enjoy Friends & Family stay discounts out hotels, Benefit from discounts at various high street and online shops
• Employee Perks: Enrol from day 1 into the Aviva Private Pension scheme (we contribute 8% towards your pension); Benefit from Seasonal ticket loan, Rental deposit scheme, private financial advice, and Eye care vouchers.
• Training and Development: Advance in your career by accessing various apprenticeships from Level 2 to Hospitality Degree Level 5. We partner with outstanding nationally recognised Apprenticeship providers.
• Social Events: Participate in vibrant social events, including a summer party, winter ball, pub quizzes, and cultural and milestone recognition celebrations.
• Referral Bonus: Earn a £1000 bonus when you recommend a friend.
• Well-being Support: Access immediate well-being advice because we care about our employees.

We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. If you need us to do anything to support you during the recruitment process (such as adjustments  to how you apply, alternative formats of information, or adjustments to the assessment process itself), please do call People & Culture team on 02073197011 or email PeopleAndCultureLondon.UK@dorchestercollection.com  so that we can discuss how we can support you through this process.