Assistant Financial Controller

Our Story
Qbic Hotels is an adaptive re-use hotel brand in the mid-market segment that has pioneered the use of offsite construction targeted at building conversions. Sustainability combined with a quirky design style and innovation sit at the heart of the Qbic brand story. We combine this with forward thinking technology and our five best basics proposition: best bed, best shower, best wifi, perfectly clean and best service. The result is a top 10% Trip Advisor ranking, competitive build and operating costs and strong comparative revenues. 

The role is for our new hotel in Manchester which opens early 2021!!

For further information on the concept please see www.qbichotels.com

About us

At Qbic we welcome character, so to be a true Qbic Ambassador and part of our senior management team we’re looking for someone who is:

• Free-spirited - Following a natural sense of wonder and adventure

• Independent - Exploring and expressing what’s true to you

• Neighbourly - Welcoming all to come as you are

• Green - 67% less carbon emissions than other hotels ​our size, and that’s not hot air… 
  
  

We’re “people” people and we’re known for doing things differently, but most importantly we put people at the heart of everything we do.

So what does that really mean?

A close-knit group of special people, with the freedom to be themselves and offer guests the warmth and generosity you’d expect from someone welcoming you into their home.   We think that this is important as it elevates the Qbic experience and creates a more personal feel for guests. It also gives guests the feeling they are interacting with real people, who care, rather than corporate clones reading from a script.

About you

We are looking for bags of personality and positive attitude.  A can-do attitude approach, enthusiasm, and energy, paired with a desire to do things well, creating a great guest experience will get you a long way.  Your ability to create meaningful relationships and thinking out side of the box will also be key.  We’re an inclusive employer so want you to also feel welcome like our guests and free to be yourself.

About This Job
A really important role in the success of opening our new 261-bedroom hotel, managing the day-to-day accounting procedures of the hotel and act as business support to the other departments by streamlining processes and procedures to improve operational efficiency. The AFC will be the link between the General Manager, the insourced accounting team and the Regional Financial Controller. You will be playing an important role in the opening of a very cool hotel and will have the opportunity to shape the way you are controlling both costs and policies.

About your responsibilities

• Preopening: Assist in completing hotel opening onboarding work in a timely manner. Assist GM with pre-opening cost projections and ensure spend is kept in line with the pre-opening budget. Ensure all property related licenses are set up before hotel is opened. You will be assisting GM and Regional Financial controller in completed all pre-opening finance tasks.
• Purchasing: To guide the Heads of Departments to ensure that all purchase orders are entered in the hotel’s procurement system and approved according to the Procurement Policy.  Coordinate and initiate cost control procedures in different departments and make suggestions towards improvements.
• Accounts Payable: to manage the AP up to the payment cycle performed by the insourced accounting:
• invoices are matched with purchase orders and delivery notes
• coding on the invoices in accordance with company's Chart of Accounts
• scanning of invoices
• supplier management
• cash flow projections
• Storage & Inventory: to assist F&B with storekeeping, cost control and monthly stock counts
• Payroll: to participate and assist in the payroll processes.
• Income Audit: to ensure accuracy of Night Audit and daily closures and review of rebates, discounts, refunds and in-house entertainment
• General Cashier: to assume responsibility over cash handling by overseeing the cash floats and petty cash and ensure that money is deposited promptly.
• Reporting & Financial Records: 
• support GM and insourced accounting with the Month-End process
• Produces yearly Budgets and Weekly & Monthly forecasts by establishing schedules, collecting, analysing financial data.
• maintain and keep all financial records and files and contracts secure and organize

• Hotel industry experience is essential for the role
• Bachelor’s degree in finance/accounting is a plus - but not necessary
• Experience with hotel software such as Opera (PMS) and Micros (POS)
• Well versed with MS Office applications, especially Excel
• Strong communicator and team player
• Organizational skills with ability to meet deadlines
• Ability to work in a dynamic, fast moving and demanding environment
• Desire to learn and develop
• Fluency in English

About your Benefits:

• Tasty free meals on duty
• To be around like-minded people who want to offer great service
• Refer a friend bonus scheme
• F&B and F&F discounted rates. 
  

Our Story
Qbic Hotels is an adaptive re-use hotel brand in the mid-market segment that has pioneered the use of offsite construction targeted at building conversions. Sustainability combined with a quirky design style and innovation sit at the heart of the Qbic brand story. We combine this with forward thinking technology and our five best basics proposition: best bed, best shower, best wifi, perfectly clean and best service. The result is a top 10% Trip Advisor ranking, competitive build and operating costs and strong comparative revenues. 

The role is for our new hotel in Manchester which opens early 2021!!

For further information on the concept please see www.qbichotels.com

About us

At Qbic we welcome character, so to be a true Qbic Ambassador and part of our senior management team we’re looking for someone who is:

• Free-spirited - Following a natural sense of wonder and adventure

• Independent - Exploring and expressing what’s true to you

• Neighbourly - Welcoming all to come as you are

• Green - 67% less carbon emissions than other hotels ​our size, and that’s not hot air… 
  
  

We’re “people” people and we’re known for doing things differently, but most importantly we put people at the heart of everything we do.

So what does that really mean?

A close-knit group of special people, with the freedom to be themselves and offer guests the warmth and generosity you’d expect from someone welcoming you into their home.   We think that this is important as it elevates the Qbic experience and creates a more personal feel for guests. It also gives guests the feeling they are interacting with real people, who care, rather than corporate clones reading from a script.

About you

We are looking for bags of personality and positive attitude.  A can-do attitude approach, enthusiasm, and energy, paired with a desire to do things well, creating a great guest experience will get you a long way.  Your ability to create meaningful relationships and thinking out side of the box will also be key.  We’re an inclusive employer so want you to also feel welcome like our guests and free to be yourself.

About This Job
A really important role in the success of opening our new 261-bedroom hotel, managing the day-to-day accounting procedures of the hotel and act as business support to the other departments by streamlining processes and procedures to improve operational efficiency. The AFC will be the link between the General Manager, the insourced accounting team and the Regional Financial Controller. You will be playing an important role in the opening of a very cool hotel and will have the opportunity to shape the way you are controlling both costs and policies.

About your responsibilities

• Preopening: Assist in completing hotel opening onboarding work in a timely manner. Assist GM with pre-opening cost projections and ensure spend is kept in line with the pre-opening budget. Ensure all property related licenses are set up before hotel is opened. You will be assisting GM and Regional Financial controller in completed all pre-opening finance tasks.
• Purchasing: To guide the Heads of Departments to ensure that all purchase orders are entered in the hotel’s procurement system and approved according to the Procurement Policy.  Coordinate and initiate cost control procedures in different departments and make suggestions towards improvements.
• Accounts Payable: to manage the AP up to the payment cycle performed by the insourced accounting:
• invoices are matched with purchase orders and delivery notes
• coding on the invoices in accordance with company's Chart of Accounts
• scanning of invoices
• supplier management
• cash flow projections
• Storage & Inventory: to assist F&B with storekeeping, cost control and monthly stock counts
• Payroll: to participate and assist in the payroll processes.
• Income Audit: to ensure accuracy of Night Audit and daily closures and review of rebates, discounts, refunds and in-house entertainment
• General Cashier: to assume responsibility over cash handling by overseeing the cash floats and petty cash and ensure that money is deposited promptly.
• Reporting & Financial Records: 
• support GM and insourced accounting with the Month-End process
• Produces yearly Budgets and Weekly & Monthly forecasts by establishing schedules, collecting, analysing financial data.
• maintain and keep all financial records and files and contracts secure and organize

• Hotel industry experience is essential for the role
• Bachelor’s degree in finance/accounting is a plus - but not necessary
• Experience with hotel software such as Opera (PMS) and Micros (POS)
• Well versed with MS Office applications, especially Excel
• Strong communicator and team player
• Organizational skills with ability to meet deadlines
• Ability to work in a dynamic, fast moving and demanding environment
• Desire to learn and develop
• Fluency in English

About your Benefits:

• Tasty free meals on duty
• To be around like-minded people who want to offer great service
• Refer a friend bonus scheme
• F&B and F&F discounted rates.