TASK, DUTIES AND RESPONSIBILITIES

• Report has to Submit AFC:

1. Aging Report
2. RHG Statement of A/c
3. GM expense Report

·         Segregation & arrangement of previous month Invoices.

·         Print the Supplier statement and verifying with invoices

·         Preparation of Supplier’s payment ( Bank Transfer Letter) & forward to FC & GM for signature

• Utility Bill to pay: DEWA for Hotel, Manager (DEWA Summary in A/P File), Etisalat for Accommodation internet.
• Invoices for Contract has to pay  after approval of HOD, FC and GM
• Owner transfer to be prepared with advice of FC/AFC (should be weekly basis)
• Prepare the payment for EMICOOL after approval of invoices from HR, FC and GM (Summary in A/P Folder). Send the payment details once the payment is debited to our account.
• Posting of payment by bank transfer once debited to our account.
• Sending the payment details to all suppliers.

• Printing of invoices from intranet, submit for approval of concerned department & preparation of payment for Management Fee, RMA Incentive Curtis-C, Cornerstone.
• Make sure that there will be enough balance in the bank for the salary before making the owner’s weekly transfer.
• Make sure that all expense report was posted and paid (General Cashier & PRO reimbursement).
• Interface of invoices from SCM to Scala once all suppliers are paid to avoid confusion on allocating the payment (If it is possible interface starts on first week of the month on a daily basis).
• Reminding the concerned department for the monthly invoices:

1)    Air Ticket Invoices (A/P & HR to Al Fares Travel).

2)    Pest Control (A/P & HK to MBM).

3)    Staff Transportation (A/P & HR to Al-Safran)

4)    Staff Meal (A/P & HR to Metropolitan )

5)    Valet Parker (A/P & FO to Oscar )

6)    Laundry (A/P & Laundry to Radisson Blu Deira Creek)

7)     Security & HK outsource (A/P & Security & HK to Royal Falcon & QBG Facilities )

8)    Plants & Landscape (A/P & HK to Gover Horticulture)

9)    DJ (A/P & F&B to Desert Crew)

10) Clowns & Party needs (A/P & Pascal Tepper to Crash n Castle)

11) Gas (A/P & Eng to Al Fanar Gas)

12) Garbage collection (A/P & Steward to Trashco)

13) Tank Cleaning (A/P & Steward to Fat Tank)

14) Sanitizer Refilling (A/P & HK to Excel International)

15) Guest Visa (A/P to Reservation Department)

• Maintain Balance sheet and Accrual for  all invoices not received ,
• Assist AFC for account reconciliation.

LAWS, REGULATIONS AND POLICIES

• Follows all applicable laws, especially in accounting policies, procedures and guidelines
• Conducts all work according to guidelines in ECOMAN

HEALTH AND SAFETY

·         Ensures that all potential and real hazards are reported and reduced immediately

·         Fully understands the hotel’s fire, emergency, and bomb procedures

·         Ensures that emergency procedures are practised and enforced to provide for the security and safety of guests and employees

·         Ensures that all employees in the department work in a safe manner that does not harm or injure self or others

·         Stimulates and encourages a general awareness of health and safety in tasks and activities carried out within the department

·         Ensures the safety of the people and property within the premises by applying hotel regulations and adhering to existing laws and regulations

·         Anticipates possible and probable hazards and conditions and either corrects them or take action to prevent them from happening

·         Ensures that the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct of hotel employees is maintained by all employees in the department

·         Responsible Business: show involvement and be interested in environmental and/or social issues by participating in Responsible Business hotel and departmental activities

MISCELLANEOUS

·         Assists colleagues to perform similar or related jobs when necessary

·         Ensures guest satisfaction by attending to their requests and inquires courteously and efficiently

·         Accepts flexible work schedule necessary for uninterrupted service to hotel guests

·         Maintains own working area, materials and company property clean, tidy and in good shape; reports defective materials and equipment.

·         Continuously seeks to endeavour and improve the department’s efficient operation, and own knowledge of the job function

·         Is well updated on, and possesses solid knowledge of the following:
- Hotel fire, bomb and emergency procedures
- Hotel health and safety policies and procedures
- Hotel facilities and nearby sights of interest and importance (i.e. hospitals,
 stations, tourist sights)
- Hotel standards of operation and departmental procedures
- Current licensing relating to own Division and hotel
- Accepted methods of payment by the hotel
- Short and long term hotel and Corporate marketing and promotional
  programs
- Corporate clients and clients generating high business volume
- Union agreements 

TASK, DUTIES AND RESPONSIBILITIES

• Report has to Submit AFC:

1. Aging Report
2. RHG Statement of A/c
3. GM expense Report

·         Segregation & arrangement of previous month Invoices.

·         Print the Supplier statement and verifying with invoices

·         Preparation of Supplier’s payment ( Bank Transfer Letter) & forward to FC & GM for signature

• Utility Bill to pay: DEWA for Hotel, Manager (DEWA Summary in A/P File), Etisalat for Accommodation internet.
• Invoices for Contract has to pay  after approval of HOD, FC and GM
• Owner transfer to be prepared with advice of FC/AFC (should be weekly basis)
• Prepare the payment for EMICOOL after approval of invoices from HR, FC and GM (Summary in A/P Folder). Send the payment details once the payment is debited to our account.
• Posting of payment by bank transfer once debited to our account.
• Sending the payment details to all suppliers.

• Printing of invoices from intranet, submit for approval of concerned department & preparation of payment for Management Fee, RMA Incentive Curtis-C, Cornerstone.
• Make sure that there will be enough balance in the bank for the salary before making the owner’s weekly transfer.
• Make sure that all expense report was posted and paid (General Cashier & PRO reimbursement).
• Interface of invoices from SCM to Scala once all suppliers are paid to avoid confusion on allocating the payment (If it is possible interface starts on first week of the month on a daily basis).
• Reminding the concerned department for the monthly invoices:

1)    Air Ticket Invoices (A/P & HR to Al Fares Travel).

2)    Pest Control (A/P & HK to MBM).

3)    Staff Transportation (A/P & HR to Al-Safran)

4)    Staff Meal (A/P & HR to Metropolitan )

5)    Valet Parker (A/P & FO to Oscar )

6)    Laundry (A/P & Laundry to Radisson Blu Deira Creek)

7)     Security & HK outsource (A/P & Security & HK to Royal Falcon & QBG Facilities )

8)    Plants & Landscape (A/P & HK to Gover Horticulture)

9)    DJ (A/P & F&B to Desert Crew)

10) Clowns & Party needs (A/P & Pascal Tepper to Crash n Castle)

11) Gas (A/P & Eng to Al Fanar Gas)

12) Garbage collection (A/P & Steward to Trashco)

13) Tank Cleaning (A/P & Steward to Fat Tank)

14) Sanitizer Refilling (A/P & HK to Excel International)

15) Guest Visa (A/P to Reservation Department)

• Maintain Balance sheet and Accrual for  all invoices not received ,
• Assist AFC for account reconciliation.

LAWS, REGULATIONS AND POLICIES

• Follows all applicable laws, especially in accounting policies, procedures and guidelines
• Conducts all work according to guidelines in ECOMAN

HEALTH AND SAFETY

·         Ensures that all potential and real hazards are reported and reduced immediately

·         Fully understands the hotel’s fire, emergency, and bomb procedures

·         Ensures that emergency procedures are practised and enforced to provide for the security and safety of guests and employees

·         Ensures that all employees in the department work in a safe manner that does not harm or injure self or others

·         Stimulates and encourages a general awareness of health and safety in tasks and activities carried out within the department

·         Ensures the safety of the people and property within the premises by applying hotel regulations and adhering to existing laws and regulations

·         Anticipates possible and probable hazards and conditions and either corrects them or take action to prevent them from happening

·         Ensures that the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct of hotel employees is maintained by all employees in the department

·         Responsible Business: show involvement and be interested in environmental and/or social issues by participating in Responsible Business hotel and departmental activities

MISCELLANEOUS

·         Assists colleagues to perform similar or related jobs when necessary

·         Ensures guest satisfaction by attending to their requests and inquires courteously and efficiently

·         Accepts flexible work schedule necessary for uninterrupted service to hotel guests

·         Maintains own working area, materials and company property clean, tidy and in good shape; reports defective materials and equipment.

·         Continuously seeks to endeavour and improve the department’s efficient operation, and own knowledge of the job function

·         Is well updated on, and possesses solid knowledge of the following:
- Hotel fire, bomb and emergency procedures
- Hotel health and safety policies and procedures
- Hotel facilities and nearby sights of interest and importance (i.e. hospitals,
 stations, tourist sights)
- Hotel standards of operation and departmental procedures
- Current licensing relating to own Division and hotel
- Accepted methods of payment by the hotel
- Short and long term hotel and Corporate marketing and promotional
  programs
- Corporate clients and clients generating high business volume
- Union agreements