Purchase Ledger Clerk

At RBH we believe our people are our biggest assets and understand the value in putting them first. Our approach to diversity in the workplace, health & wellbeing, sustainability and individuality sets us apart from our competitors and is one of the reasons we are rated Top 30 Best Places to Work in Hospitality. We are passionate about the industry and always on the lookout for new talent to join us on our journey.

Located in the vibrant heart of East London, Hyatt Place London City East is a contemporary lifestyle hotel offering modern accommodation, exceptional guest experiences and a dynamic food and beverage offering. Situated moments from Shoreditch, Brick Lane and the City of London, the hotel attracts a diverse mix of corporate, leisure and international travellers, creating an exciting and fast-paced environment for hospitality professionals.

As part of the Finance Team, you'll play an important role in ensuring the smooth operation of the hotel's financial processes while working in a collaborative and supportive environment.

Hyatt Place is a globally recognised hospitality brand designed for today's modern traveller. Combining intuitive service, contemporary design and flexible spaces, Hyatt Place delivers a seamless experience for business and leisure guests alike. As part of Hyatt Hotels Corporation, the brand offers world-class standards, exceptional career opportunities and a people first culture.

As Purchase Ledger Administrator, you will be responsible for managing supplier invoices, maintaining creditor accounts, supporting payment processes and ensuring strong financial controls are maintained across the hotel. Working closely with the Director of Finance and hotel departments, you'll help ensure the purchase ledger remains accurate, well-organised and audit-ready.

This is an excellent opportunity for someone with strong attention to detail who enjoys working in a structured finance environment while building positive relationships with suppliers and internal stakeholders.

• Processing, coding and posting supplier invoices accurately and promptly.
• Ensuring purchase orders, goods received notes and approvals are completed before invoices are processed.
• Maintaining accurate and well-controlled aged creditor balances.
• Reviewing aged creditor reports and investigating overdue balances, debit balances and unallocated items.
• Completing monthly supplier statement reconciliations and resolving invoice, credit note and payment discrepancies.
• Responding professionally to supplier queries and maintaining strong supplier relationships.
• Managing invoice workflows and approval processes through Procure Wizard.
• Supporting supplier set-up, coding accuracy and workflow management.
• Preparing weekly and ad-hoc supplier payment runs for review and approval.
• Posting and allocating supplier payments, refunds, direct debits and cash book transactions.
• Supporting bank reconciliations and investigating reconciling items.
• Maintaining organised and audit-ready purchase ledger records.
• Assisting with month-end creditor reporting and reconciliation processes.
• Working closely with department heads to resolve invoice approval and coding queries.
• Supporting the wider finance function in delivering accurate and timely financial reporting.

You'll play a key role in maintaining strong financial controls and ensuring all supplier transactions are processed correctly.

• Ensure invoices are only processed when supported by appropriate approvals and documentation.
• Follow RBH, hotel and brand control procedures for invoice approval and payment processing.
• Maintain supplier master data, including payment terms and banking information.
• Identify duplicate invoices, coding errors, pricing discrepancies or VAT issues before payment.
• Support month-end activities including accruals, unmatched purchase orders and creditor reviews.
• Maintain secure handling of supplier data and payment information.
• Escalate significant supplier issues, control concerns or payment disputes appropriately.

You will take ownership of key purchase ledger and reconciliation activities including:

• Invoice matching, coding and posting.
• Supplier statement reconciliations.
• Aged creditor management and ledger housekeeping.
• Procure Wizard workflow monitoring.
• Bank reconciliations and cash book postings.
• Payment preparation and remittance processing.
• Supplier query resolution.
• Month-end purchase ledger close support.
• Outstanding invoice and purchase order reviews.
• Payment allocation and reconciliation activities.

• Previous experience within Purchase Ledger, Accounts Payable or Finance Administration.
• Strong understanding of supplier invoices, purchase orders and payment processes.
• Excellent attention to detail and commitment to accuracy.
• Strong organisational skills with the ability to manage multiple deadlines.
• Experience completing supplier reconciliations and resolving account queries.
• Confidence communicating with suppliers and internal hotel teams.
• Experience with bank reconciliations, cash book postings and payment allocation.
• Ability to work independently while contributing positively to a team environment.
• Good Excel and finance system skills.
• Experience using Procure Wizard or similar procurement systems would be advantageous.
• Previous hotel finance experience would be beneficial but is not essential.

• Accurate and well-maintained purchase ledger records.
• Clean and controlled aged creditor balances.
• Timely invoice processing and payment preparation.
• Effective supplier relationship management.
• Strong support for month-end reporting and financial controls.
• Accurate bank reconciliations and cash book postings.
• Improved efficiency across purchase ledger and approval workflows.
• Confidence among suppliers, hotel departments and the finance leadership team.

This is more than a Purchase Ledger role.

It's an opportunity to join a globally recognised hotel brand and become part of a finance team that plays a critical role in supporting hotel performance. You'll gain valuable hospitality finance experience, work closely with hotel leadership and have access to excellent career development opportunities within RBH and Hyatt.

You will have access to a benefits package we believe truly works for our people:

• Discounted hotel room rates for you and your friends & family
• Enhanced maternity, adoption & shared parental leave
• Course sponsorship
• 30% F&B discount at RBH hotels
• Refer a Friend scheme (earn £250 per referral, up to 5 referrals)
• Flexible working arrangements
• Life Insurance
• Employee Assistance Programme
• Social and wellness events throughout the year
• Excellent career development opportunities across RBH and Hyatt
• And much, much more

RBH Hospitality Management is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. If at any point throughout our process you require reasonable adjustments, please contact careers@rbhmanagement.com.

We run background checks on all new hires in this position.

At RBH we believe our people are our biggest assets and understand the value in putting them first. Our approach to diversity in the workplace, health & wellbeing, sustainability and individuality sets us apart from our competitors and is one of the reasons we are rated Top 30 Best Places to Work in Hospitality. We are passionate about the industry and always on the lookout for new talent to join us on our journey.

Located in the vibrant heart of East London, Hyatt Place London City East is a contemporary lifestyle hotel offering modern accommodation, exceptional guest experiences and a dynamic food and beverage offering. Situated moments from Shoreditch, Brick Lane and the City of London, the hotel attracts a diverse mix of corporate, leisure and international travellers, creating an exciting and fast-paced environment for hospitality professionals.

As part of the Finance Team, you'll play an important role in ensuring the smooth operation of the hotel's financial processes while working in a collaborative and supportive environment.

Hyatt Place is a globally recognised hospitality brand designed for today's modern traveller. Combining intuitive service, contemporary design and flexible spaces, Hyatt Place delivers a seamless experience for business and leisure guests alike. As part of Hyatt Hotels Corporation, the brand offers world-class standards, exceptional career opportunities and a people first culture.

As Purchase Ledger Administrator, you will be responsible for managing supplier invoices, maintaining creditor accounts, supporting payment processes and ensuring strong financial controls are maintained across the hotel. Working closely with the Director of Finance and hotel departments, you'll help ensure the purchase ledger remains accurate, well-organised and audit-ready.

This is an excellent opportunity for someone with strong attention to detail who enjoys working in a structured finance environment while building positive relationships with suppliers and internal stakeholders.

• Processing, coding and posting supplier invoices accurately and promptly.
• Ensuring purchase orders, goods received notes and approvals are completed before invoices are processed.
• Maintaining accurate and well-controlled aged creditor balances.
• Reviewing aged creditor reports and investigating overdue balances, debit balances and unallocated items.
• Completing monthly supplier statement reconciliations and resolving invoice, credit note and payment discrepancies.
• Responding professionally to supplier queries and maintaining strong supplier relationships.
• Managing invoice workflows and approval processes through Procure Wizard.
• Supporting supplier set-up, coding accuracy and workflow management.
• Preparing weekly and ad-hoc supplier payment runs for review and approval.
• Posting and allocating supplier payments, refunds, direct debits and cash book transactions.
• Supporting bank reconciliations and investigating reconciling items.
• Maintaining organised and audit-ready purchase ledger records.
• Assisting with month-end creditor reporting and reconciliation processes.
• Working closely with department heads to resolve invoice approval and coding queries.
• Supporting the wider finance function in delivering accurate and timely financial reporting.

You'll play a key role in maintaining strong financial controls and ensuring all supplier transactions are processed correctly.

• Ensure invoices are only processed when supported by appropriate approvals and documentation.
• Follow RBH, hotel and brand control procedures for invoice approval and payment processing.
• Maintain supplier master data, including payment terms and banking information.
• Identify duplicate invoices, coding errors, pricing discrepancies or VAT issues before payment.
• Support month-end activities including accruals, unmatched purchase orders and creditor reviews.
• Maintain secure handling of supplier data and payment information.
• Escalate significant supplier issues, control concerns or payment disputes appropriately.

You will take ownership of key purchase ledger and reconciliation activities including:

• Invoice matching, coding and posting.
• Supplier statement reconciliations.
• Aged creditor management and ledger housekeeping.
• Procure Wizard workflow monitoring.
• Bank reconciliations and cash book postings.
• Payment preparation and remittance processing.
• Supplier query resolution.
• Month-end purchase ledger close support.
• Outstanding invoice and purchase order reviews.
• Payment allocation and reconciliation activities.

• Previous experience within Purchase Ledger, Accounts Payable or Finance Administration.
• Strong understanding of supplier invoices, purchase orders and payment processes.
• Excellent attention to detail and commitment to accuracy.
• Strong organisational skills with the ability to manage multiple deadlines.
• Experience completing supplier reconciliations and resolving account queries.
• Confidence communicating with suppliers and internal hotel teams.
• Experience with bank reconciliations, cash book postings and payment allocation.
• Ability to work independently while contributing positively to a team environment.
• Good Excel and finance system skills.
• Experience using Procure Wizard or similar procurement systems would be advantageous.
• Previous hotel finance experience would be beneficial but is not essential.

• Accurate and well-maintained purchase ledger records.
• Clean and controlled aged creditor balances.
• Timely invoice processing and payment preparation.
• Effective supplier relationship management.
• Strong support for month-end reporting and financial controls.
• Accurate bank reconciliations and cash book postings.
• Improved efficiency across purchase ledger and approval workflows.
• Confidence among suppliers, hotel departments and the finance leadership team.

This is more than a Purchase Ledger role.

It's an opportunity to join a globally recognised hotel brand and become part of a finance team that plays a critical role in supporting hotel performance. You'll gain valuable hospitality finance experience, work closely with hotel leadership and have access to excellent career development opportunities within RBH and Hyatt.

You will have access to a benefits package we believe truly works for our people:

• Discounted hotel room rates for you and your friends & family
• Enhanced maternity, adoption & shared parental leave
• Course sponsorship
• 30% F&B discount at RBH hotels
• Refer a Friend scheme (earn £250 per referral, up to 5 referrals)
• Flexible working arrangements
• Life Insurance
• Employee Assistance Programme
• Social and wellness events throughout the year
• Excellent career development opportunities across RBH and Hyatt
• And much, much more

RBH Hospitality Management is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. If at any point throughout our process you require reasonable adjustments, please contact careers@rbhmanagement.com.

We run background checks on all new hires in this position.