We are looking for an experienced and meticulous Senior Bookkeeper / Accounts Payable and Receivable (AP/AR) Specialist to join our team. This role is pivotal in transitioning our AP/AR functions in-house, ensuring the seamless management of financial operations. The ideal candidate will bring at least 5 years of experience in a similar role, with a strong preference for those who have worked in the hospitality industry and are proficient in Xero software. You will play a key role in maintaining accurate financial records and supporting the overall financial health of the company.

Key Responsibilities:

Full-Cycle Bookkeeping

• Manage all bookkeeping activities, including maintaining the general ledger, performing bank reconciliations, and posting journal entries.
• Ensure the accurate and timely recording of all financial transactions.

Accounts Payable Management

• Take full ownership of the AP process, from invoice receipt through to payment.
• Build and maintain strong relationships with suppliers, ensuring timely and accurate payments.
• Reconcile supplier statements regularly and resolve any discrepancies promptly.
• Manage the accounts payable inbox, responding to queries efficiently.
• Supplier negotiation to fix pricing and streamline invoicing

Accounts Receivable Management

• Oversee all aspects of AR, including customer invoicing, payment collections, and account reconciliations.
• Monitor outstanding receivables and ensure timely follow-up on overdue accounts.
• Work closely with internal teams to resolve billing issues and maintain accurate AR records.

Financial Reporting and Analysis

• Contribute to the preparation of monthly management accounts by providing precise AP/AR data.
• Assist the Financial Controller with cash flow forecasting and preparation of financial statements, focusing on payables and receivables.
• Maintain and enhance financial controls within the AP/AR functions.

Compliance and Audit Support

• Ensure all financial activities comply with internal policies and regulatory requirements.
• Provide documentation and support during external audits, particularly concerning AP/AR records.

Process Improvement

• Identify and implement process improvements to optimize AP/AR workflows.
• Play an active role in the implementation and enhancement of financial systems, particularly Xero.
• Supporting management with POS system

Requirements:

• A minimum of 5 years of experience in bookkeeping and AP/AR roles, ideally within the hospitality industry.
• Proficiency in Xero software and advanced Excel skills.
• Strong understanding of AP/AR processes, best practices, and financial controls.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, capable of interacting professionally with suppliers, customers, and internal stakeholders.
• Ability to work independently with minimal supervision while being an effective team player.

We are looking for an experienced and meticulous Senior Bookkeeper / Accounts Payable and Receivable (AP/AR) Specialist to join our team. This role is pivotal in transitioning our AP/AR functions in-house, ensuring the seamless management of financial operations. The ideal candidate will bring at least 5 years of experience in a similar role, with a strong preference for those who have worked in the hospitality industry and are proficient in Xero software. You will play a key role in maintaining accurate financial records and supporting the overall financial health of the company.

Key Responsibilities:

Full-Cycle Bookkeeping

• Manage all bookkeeping activities, including maintaining the general ledger, performing bank reconciliations, and posting journal entries.
• Ensure the accurate and timely recording of all financial transactions.

Accounts Payable Management

• Take full ownership of the AP process, from invoice receipt through to payment.
• Build and maintain strong relationships with suppliers, ensuring timely and accurate payments.
• Reconcile supplier statements regularly and resolve any discrepancies promptly.
• Manage the accounts payable inbox, responding to queries efficiently.
• Supplier negotiation to fix pricing and streamline invoicing

Accounts Receivable Management

• Oversee all aspects of AR, including customer invoicing, payment collections, and account reconciliations.
• Monitor outstanding receivables and ensure timely follow-up on overdue accounts.
• Work closely with internal teams to resolve billing issues and maintain accurate AR records.

Financial Reporting and Analysis

• Contribute to the preparation of monthly management accounts by providing precise AP/AR data.
• Assist the Financial Controller with cash flow forecasting and preparation of financial statements, focusing on payables and receivables.
• Maintain and enhance financial controls within the AP/AR functions.

Compliance and Audit Support

• Ensure all financial activities comply with internal policies and regulatory requirements.
• Provide documentation and support during external audits, particularly concerning AP/AR records.

Process Improvement

• Identify and implement process improvements to optimize AP/AR workflows.
• Play an active role in the implementation and enhancement of financial systems, particularly Xero.
• Supporting management with POS system

Requirements:

• A minimum of 5 years of experience in bookkeeping and AP/AR roles, ideally within the hospitality industry.
• Proficiency in Xero software and advanced Excel skills.
• Strong understanding of AP/AR processes, best practices, and financial controls.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, capable of interacting professionally with suppliers, customers, and internal stakeholders.
• Ability to work independently with minimal supervision while being an effective team player.