• Invoices – upload invoices onto Workday, entering the correct information before sending for approval. Filing any “hard copies” in alphabetical order.

• Statements – reconcile to Workday to ensure that liability to third parties is correctly recorded in the system

• Payments – prepare the daily/weekly payments run in conjunction with the Head of Finance. Process payments through Workday, ensuring that payments are made in a timely manner. Additionally process manual payments when required on HSBC.net banking portal for approval by Group.

• Rent, Rates & Services – ensure that all are recorded on Workday and that we remain on terms wherever possible. Liaise with Financial Controller and Head of Finance regarding prepayment/accruals where necessary.

• Liaise with suppliers (landlords, local authorities, stock or service businesses) by email or telephone to ensure that Workday reflects accurate quantity/prices for invoices processed.

• Cash – keep control of the petty cash, entering the information onto Workday and reconciling the balance at month end. 

• Cash in transit – with Accounts receivable, carry out reconciliations for store banking, card transactions, Ecomm Shopify, PayPal , Loomis etc.

• Expenses – Scrutinise all staff expense requests that have been entered onto Workday; and make sure they are in line with current policy and are reimbursed promptly.

• General – Assist other departments as and when needed

• Produce any ad hoc reports or assignments as required by the Head of Finance or any member of the Senior Management Team.

Reporting to:

Head of Finance

• Invoices – upload invoices onto Workday, entering the correct information before sending for approval. Filing any “hard copies” in alphabetical order.

• Statements – reconcile to Workday to ensure that liability to third parties is correctly recorded in the system

• Payments – prepare the daily/weekly payments run in conjunction with the Head of Finance. Process payments through Workday, ensuring that payments are made in a timely manner. Additionally process manual payments when required on HSBC.net banking portal for approval by Group.

• Rent, Rates & Services – ensure that all are recorded on Workday and that we remain on terms wherever possible. Liaise with Financial Controller and Head of Finance regarding prepayment/accruals where necessary.

• Liaise with suppliers (landlords, local authorities, stock or service businesses) by email or telephone to ensure that Workday reflects accurate quantity/prices for invoices processed.

• Cash – keep control of the petty cash, entering the information onto Workday and reconciling the balance at month end. 

• Cash in transit – with Accounts receivable, carry out reconciliations for store banking, card transactions, Ecomm Shopify, PayPal , Loomis etc.

• Expenses – Scrutinise all staff expense requests that have been entered onto Workday; and make sure they are in line with current policy and are reimbursed promptly.

• General – Assist other departments as and when needed

• Produce any ad hoc reports or assignments as required by the Head of Finance or any member of the Senior Management Team.

Reporting to:

Head of Finance