San Carlo are hiring a Purchase Ledger Manager!

Our story

The Distefano family, spanning two generations, started San Carlo over 30 years ago and seen it grow to twenty-five authentic Italian restaurants across the UK – from Covent Garden, Piccadilly and Knightsbridge in London to Bristol, Leicester, Liverpool Leeds, Cheshire and Manchester and with a growing number overseas – including Kuwait, Bangkok and Qatar and with new sites set to open in Miami.

Colleague Benefits:

• 50% Staff Discount - For you and your friends and family, in any of our restaurants around the UK
• Elevate Training Academy - Commitment to training and continuing professional development with our San Carlo training app
• Volunteering Days - Give back with dedicated volunteering days, making a positive impact in your community
• Squadra App - Offering you discounts and rewards with thousands of companies worldwide
• Wagestream - Access to earned pay at any point of the month 
• Legal and Financial Advice - Free legal and financial advice for you and your family
• Colleague of the Month - Monthly recognition awards where all San Carlo colleagues are celebrated
• San Carlo Awards - Our annual San Carlo Awards, dedicated to celebrating the incredible talent and hard work of our colleagues
• Best in Class Pension - San Carlo are partnered with an industry-leading pension provider, ensuring your hard work today supports your tomorrow

Key Responsibilities:

• Manage the Purchase Ledger team of 2 assistants, ensuring deadlines are met consistently
• Ensure workload across the team is monitored and managed (circa 1k invoices processed monthly)
• Process weekly/monthly payments for suppliers, keeping to the company policy for payment timings
• Ensure all Purchase Ledger payments are correctly posted via the bank rec and allocated to the ledger accordingly
• Ensure the Purchase Ledger is kept tidy and accurate, with all payments allocated and all aged balances analysed on a regular basis
• Ensure all statement reconciliations are completed periodically and within deadlines
• Deal with supplier queries, ensuring a good relationship is kept with all suppliers
• Regular monitoring of invoices on hold and working with suppliers and internal teams to clear queries
• Using automation and imports to speed up and improve accuracy of manual invoice posting
• Improve processes within Purchase Ledger to ensure efficiency and accuracy, using automation where possible, including keeping up to date process notes across the department
• Completing all period end processes for purchase ledger within deadlines and analyse all aged balances across all purchase ledgers
• Constantly alert to potential fraudulent invoices/bank details
• Follow the correct procedure for checking and updating supplier bank details
• Ensure the rest of the team are aware of the company policy for changing supplier details
• Encourage development of the other members of the team to assist progression
• Assist with the recruitment process as and where required
• Liaise with employees from all levels of the business to gain appropriate authorisation/approval from the relevant person
• Using different internal systems to manage invoice approvals and invoice queries
• Managing the shared accounts inbox ensuring all emails are dealt with within the team
• Assist with audit queries and year end reconciliations
• Managing the digital filing of all invoices and VAT documents.

Required Qualifications & Experience:

• At least 3 years previous experience in purchase ledger
• Experience of managing a team
• Experience of invoice automation is desired but not essential
• Intermediate level in Excel Microsoft Office, in particular Outlook
• Proactive approach to work
• Sound verbal and written communicator
• Ability to build sound relationships with others
• Strong organisational skills 

San Carlo are hiring a Purchase Ledger Manager!

Our story

The Distefano family, spanning two generations, started San Carlo over 30 years ago and seen it grow to twenty-five authentic Italian restaurants across the UK – from Covent Garden, Piccadilly and Knightsbridge in London to Bristol, Leicester, Liverpool Leeds, Cheshire and Manchester and with a growing number overseas – including Kuwait, Bangkok and Qatar and with new sites set to open in Miami.

Colleague Benefits:

• 50% Staff Discount - For you and your friends and family, in any of our restaurants around the UK
• Elevate Training Academy - Commitment to training and continuing professional development with our San Carlo training app
• Volunteering Days - Give back with dedicated volunteering days, making a positive impact in your community
• Squadra App - Offering you discounts and rewards with thousands of companies worldwide
• Wagestream - Access to earned pay at any point of the month 
• Legal and Financial Advice - Free legal and financial advice for you and your family
• Colleague of the Month - Monthly recognition awards where all San Carlo colleagues are celebrated
• San Carlo Awards - Our annual San Carlo Awards, dedicated to celebrating the incredible talent and hard work of our colleagues
• Best in Class Pension - San Carlo are partnered with an industry-leading pension provider, ensuring your hard work today supports your tomorrow

Key Responsibilities:

• Manage the Purchase Ledger team of 2 assistants, ensuring deadlines are met consistently
• Ensure workload across the team is monitored and managed (circa 1k invoices processed monthly)
• Process weekly/monthly payments for suppliers, keeping to the company policy for payment timings
• Ensure all Purchase Ledger payments are correctly posted via the bank rec and allocated to the ledger accordingly
• Ensure the Purchase Ledger is kept tidy and accurate, with all payments allocated and all aged balances analysed on a regular basis
• Ensure all statement reconciliations are completed periodically and within deadlines
• Deal with supplier queries, ensuring a good relationship is kept with all suppliers
• Regular monitoring of invoices on hold and working with suppliers and internal teams to clear queries
• Using automation and imports to speed up and improve accuracy of manual invoice posting
• Improve processes within Purchase Ledger to ensure efficiency and accuracy, using automation where possible, including keeping up to date process notes across the department
• Completing all period end processes for purchase ledger within deadlines and analyse all aged balances across all purchase ledgers
• Constantly alert to potential fraudulent invoices/bank details
• Follow the correct procedure for checking and updating supplier bank details
• Ensure the rest of the team are aware of the company policy for changing supplier details
• Encourage development of the other members of the team to assist progression
• Assist with the recruitment process as and where required
• Liaise with employees from all levels of the business to gain appropriate authorisation/approval from the relevant person
• Using different internal systems to manage invoice approvals and invoice queries
• Managing the shared accounts inbox ensuring all emails are dealt with within the team
• Assist with audit queries and year end reconciliations
• Managing the digital filing of all invoices and VAT documents.

Required Qualifications & Experience:

• At least 3 years previous experience in purchase ledger
• Experience of managing a team
• Experience of invoice automation is desired but not essential
• Intermediate level in Excel Microsoft Office, in particular Outlook
• Proactive approach to work
• Sound verbal and written communicator
• Ability to build sound relationships with others
• Strong organisational skills