Subway of Alaska, Inc. seeks a skilled Office Manager with strong bookkeeping experience to manage office operations and provide cross-departmental support to HR, Marketing, and Accounting. This full-time role is pivotal in ensuring efficiency, accuracy, and organizational effectiveness, offering high-level administrative support to the company president while serving as a central resource for multiple departments.

The ideal candidate is a proactive, detail-oriented professional, experienced in a mix of office management, bookkeeping, and interdepartmental coordination. They should be adaptable, self-sufficient, and capable of handling various responsibilities in a fast-paced environment.

Key Responsibilities:

• Office Administration: Oversee office operations to ensure smooth workflows, organizational effectiveness, and compliance with company policies, serving as the main administrative liaison across departments.

·         Bookkeeping and Financial Support: Manage general bookkeeping tasks, including expense tracking, budget monitoring, and assisting with payroll. Support the Accounting department in maintaining accurate financial records and preparing financial reports to aid in decision-making and ensure compliance with financial standards.

• Cross-Departmental Support: Collaborate with:
• HR on tasks like employee onboarding, benefits administration, and updating policy documentation.
• Marketing by assisting in content scheduling, coordinating promotional materials, and supporting event logistics.
• Accounting in processing financial documents, maintaining expense records, and ensuring timely financial reporting.
• Calendar Management: Schedule and coordinate executive appointments and departmental meetings, ensuring alignment with company priorities.
• Documentation and Record Keeping: Maintain accurate, organized records for financial, HR, and administrative documentation, ensuring easy access and confidentiality.
• Communication: Act as the primary point of contact for internal and external communications, managing emails, calls, and mail with professionalism.
• Travel Coordination: Organize travel logistics, including flight and accommodation arrangements, for executives and team members across departments.
• Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items for interdepartmental meetings to ensure alignment and progress.
• Project Assistance: Support special projects, conducting research, gathering data, and compiling reports to assist in decision-making for HR, Marketing, and Accounting.
• Administrative and Supervisory Tasks: Supervise administrative staff as assigned, manage office supplies, and perform other duties as necessary to support a productive work environment.

Required Education, Skills & Experience:

• Associate degree or equivalent in business, accounting, or a related field; a bachelor’s degree is preferred, or a minimum of three years of relevant office management or bookkeeping experience.
• Demonstrated experience in supporting multiple departments, with solid bookkeeping and office administration skills.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite, particularly Excel.
• Strong time management and multitasking abilities, with meticulous attention to detail in financial reporting and data integrity.
• Effective written and verbal communication skills, with the ability to maintain confidentiality and handle sensitive information.
• Knowledge of office management procedures, with familiarity in supporting HR and Marketing functions.

Subway of Alaska, Inc. seeks a skilled Office Manager with strong bookkeeping experience to manage office operations and provide cross-departmental support to HR, Marketing, and Accounting. This full-time role is pivotal in ensuring efficiency, accuracy, and organizational effectiveness, offering high-level administrative support to the company president while serving as a central resource for multiple departments.

The ideal candidate is a proactive, detail-oriented professional, experienced in a mix of office management, bookkeeping, and interdepartmental coordination. They should be adaptable, self-sufficient, and capable of handling various responsibilities in a fast-paced environment.

Key Responsibilities:

• Office Administration: Oversee office operations to ensure smooth workflows, organizational effectiveness, and compliance with company policies, serving as the main administrative liaison across departments.

·         Bookkeeping and Financial Support: Manage general bookkeeping tasks, including expense tracking, budget monitoring, and assisting with payroll. Support the Accounting department in maintaining accurate financial records and preparing financial reports to aid in decision-making and ensure compliance with financial standards.

• Cross-Departmental Support: Collaborate with:
• HR on tasks like employee onboarding, benefits administration, and updating policy documentation.
• Marketing by assisting in content scheduling, coordinating promotional materials, and supporting event logistics.
• Accounting in processing financial documents, maintaining expense records, and ensuring timely financial reporting.
• Calendar Management: Schedule and coordinate executive appointments and departmental meetings, ensuring alignment with company priorities.
• Documentation and Record Keeping: Maintain accurate, organized records for financial, HR, and administrative documentation, ensuring easy access and confidentiality.
• Communication: Act as the primary point of contact for internal and external communications, managing emails, calls, and mail with professionalism.
• Travel Coordination: Organize travel logistics, including flight and accommodation arrangements, for executives and team members across departments.
• Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items for interdepartmental meetings to ensure alignment and progress.
• Project Assistance: Support special projects, conducting research, gathering data, and compiling reports to assist in decision-making for HR, Marketing, and Accounting.
• Administrative and Supervisory Tasks: Supervise administrative staff as assigned, manage office supplies, and perform other duties as necessary to support a productive work environment.

Required Education, Skills & Experience:

• Associate degree or equivalent in business, accounting, or a related field; a bachelor’s degree is preferred, or a minimum of three years of relevant office management or bookkeeping experience.
• Demonstrated experience in supporting multiple departments, with solid bookkeeping and office administration skills.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite, particularly Excel.
• Strong time management and multitasking abilities, with meticulous attention to detail in financial reporting and data integrity.
• Effective written and verbal communication skills, with the ability to maintain confidentiality and handle sensitive information.
• Knowledge of office management procedures, with familiarity in supporting HR and Marketing functions.