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Executive Assistant to C-Suite Executives
The Arts Club Dubai
Executive Assistant to C-Suite Executives
The Arts Club Dubai
Full Time
2
Years
Experience
Competitive salary
Start date Thu, 01 Jan 2026 08:00:00 GMT
Executive Assistant to C-Suite Executives
The Arts Club Dubai
Full Time
2
Years
Experience
Competitive salary
Skills
Excellent spoken and written English
Bachelors Degree prefered
Complex scheduling
International Travel Coordination
Time Management
Microsoft Office
+3
Description
ABOUT US
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners.
It is the first international outpost of the celebrated and historical private members’ club, established in 1863 in Mayfair, London. The Club’s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.
A lifestyle for our members.
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.
It is the first international outpost of the celebrated and historical private members’ club, established in 1863 in Mayfair, London. The Club’s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.
A lifestyle for our members.
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team.
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support
- Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.
- Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.
- Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.
- Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.
Operational Coordination
- Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
- Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.
- Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.
- Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.
Project and Communication Management
- Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.
- Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.
- Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.
Additional Responsibilities
- Demonstrate professionalism, integrity, and discretion at all times, representing the company’s values and standards of excellence.
- Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.
- Attend required meetings, briefings, and training sessions as directed by management.
- Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.
- Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.
WHAT WE ARE LOOKING FOR
The successful candidate will have the following experience and skills:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.
- Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.
- Strong written and verbal communication skills, with professional business correspondence etiquette.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
- Demonstrated ability to exercise sound judgment, discretion, and confidentiality.
- Experience in complex scheduling and international travel coordination.
- Bachelor’s degree preferred; equivalent experience may be considered.
THE BENEFITS
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.
ABOUT US
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners.
It is the first international outpost of the celebrated and historical private members’ club, established in 1863 in Mayfair, London. The Club’s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.
A lifestyle for our members.
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.
It is the first international outpost of the celebrated and historical private members’ club, established in 1863 in Mayfair, London. The Club’s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.
A lifestyle for our members.
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team.
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support
- Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.
- Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.
- Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.
- Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.
Operational Coordination
- Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
- Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.
- Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.
- Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.
Project and Communication Management
- Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.
- Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.
- Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.
Additional Responsibilities
- Demonstrate professionalism, integrity, and discretion at all times, representing the company’s values and standards of excellence.
- Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.
- Attend required meetings, briefings, and training sessions as directed by management.
- Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.
- Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.
WHAT WE ARE LOOKING FOR
The successful candidate will have the following experience and skills:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.
- Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.
- Strong written and verbal communication skills, with professional business correspondence etiquette.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
- Demonstrated ability to exercise sound judgment, discretion, and confidentiality.
- Experience in complex scheduling and international travel coordination.
- Bachelor’s degree preferred; equivalent experience may be considered.
THE BENEFITS
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.
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Start date Thu, 01 Jan 2026 08:00:00 GMT
Executive Assistant to C-Suite Executives
Full Time
2
Years
Experience
Competitive salary
Skills
Excellent spoken and written English
Bachelors Degree prefered
Complex scheduling
International Travel Coordination
Time Management
Microsoft Office
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ICD Brookfield Place, Gate Village 8, DIFC, Dubai, United Arab Emirates