ROLE OVERVIEW

To support the continued growth of our events programme, we are seeking an enthusiastic and highly organised Events Executive to join our events team.

This is an exciting opportunity to be part of a world-class events operation at one of London's most prestigious new members' clubs. Working in close support of the Events Director, Private Events Manager, and Cultural Events Manager, the Events Executive will play a vital role in the smooth coordination and administration of both private and cultural events across the club's programme.

This is an ideal role for a motivated individual who is passionate about luxury hospitality and events, with a keen eye for detail, strong administrative instincts, and a natural ability to build relationships. You will gain broad, hands-on experience across all aspects of high-end event delivery in a dynamic and fast-paced environment.

RESPONSIBILITIES

EVENT COORDINATION AND ADMINISTRATION

·         Provide comprehensive administrative and logistical support across both private and cultural events, ensuring all events are coordinated efficiently and to the highest standard.

·         Maintain and manage the events enquiry and booking system, ensuring accurate records, timely follow-ups, and clear communication with all relevant parties.

·         Assist in the preparation of event briefs, run-of-show documents, function sheets, and post-event reports.

·         Coordinate guest lists, invitations, RSVPs, and seating plans, ensuring all information is accurate and up to date.

·         Liaise with external suppliers, artists, and vendors to confirm logistics and ensure all operational requirements are met ahead of each event.

ON-THE-DAY SUPPORT

·         Be present and actively support the team across events, assisting with set up, guest management, and the smooth running of the event throughout.

·         Act as a point of contact for members and guests during events, delivering a warm and professional level of service at all times.

·         Assist with the breakdown and post-event administration, contributing to debrief notes and evaluation documentation.

MEMBER RELATIONS

·         Support the events team in responding to member enquiries promptly and professionally, reflecting the club's commitment to personalised, attentive service.

·         Develop a confident understanding of members' preferences and requirements, ensuring these are communicated clearly to the wider team.

TEAM SUPPORT AND COLLABORATION

·         Work flexibly across both private and cultural events workstreams, providing support wherever it is most needed.

·         Assist in the research and sourcing of suppliers, venues, artists, and entertainment as directed.

·         Support the events team with any additional projects or administrative tasks that contribute to the successful running of the department.

·         REQUIREMENTS

·         Experience in an events, hospitality, or luxury service environment — whether through employment or a relevant degree placement.

·         Strong organisational and administrative skills with excellent attention to detail.

·         A proactive, can-do attitude with the ability to manage multiple tasks simultaneously.

·         Excellent communication and interpersonal skills, with a natural warmth and professionalism.

·         Confidence working in a fast-paced, high-expectation environment.

·         Proficiency in Microsoft Office and a good working knowledge of events or CRM management systems. Triple Seat is preferred but not essential.

WHAT WE OFFER

·         Family meal on shift

·         Industry-leading Learning & Development opportunities

·         Pension scheme – including employer contributions.

·         Annual staff award ceremony and party

·         More benefits to be set up as we open

ROLE OVERVIEW

To support the continued growth of our events programme, we are seeking an enthusiastic and highly organised Events Executive to join our events team.

This is an exciting opportunity to be part of a world-class events operation at one of London's most prestigious new members' clubs. Working in close support of the Events Director, Private Events Manager, and Cultural Events Manager, the Events Executive will play a vital role in the smooth coordination and administration of both private and cultural events across the club's programme.

This is an ideal role for a motivated individual who is passionate about luxury hospitality and events, with a keen eye for detail, strong administrative instincts, and a natural ability to build relationships. You will gain broad, hands-on experience across all aspects of high-end event delivery in a dynamic and fast-paced environment.

RESPONSIBILITIES

EVENT COORDINATION AND ADMINISTRATION

·         Provide comprehensive administrative and logistical support across both private and cultural events, ensuring all events are coordinated efficiently and to the highest standard.

·         Maintain and manage the events enquiry and booking system, ensuring accurate records, timely follow-ups, and clear communication with all relevant parties.

·         Assist in the preparation of event briefs, run-of-show documents, function sheets, and post-event reports.

·         Coordinate guest lists, invitations, RSVPs, and seating plans, ensuring all information is accurate and up to date.

·         Liaise with external suppliers, artists, and vendors to confirm logistics and ensure all operational requirements are met ahead of each event.

ON-THE-DAY SUPPORT

·         Be present and actively support the team across events, assisting with set up, guest management, and the smooth running of the event throughout.

·         Act as a point of contact for members and guests during events, delivering a warm and professional level of service at all times.

·         Assist with the breakdown and post-event administration, contributing to debrief notes and evaluation documentation.

MEMBER RELATIONS

·         Support the events team in responding to member enquiries promptly and professionally, reflecting the club's commitment to personalised, attentive service.

·         Develop a confident understanding of members' preferences and requirements, ensuring these are communicated clearly to the wider team.

TEAM SUPPORT AND COLLABORATION

·         Work flexibly across both private and cultural events workstreams, providing support wherever it is most needed.

·         Assist in the research and sourcing of suppliers, venues, artists, and entertainment as directed.

·         Support the events team with any additional projects or administrative tasks that contribute to the successful running of the department.

·         REQUIREMENTS

·         Experience in an events, hospitality, or luxury service environment — whether through employment or a relevant degree placement.

·         Strong organisational and administrative skills with excellent attention to detail.

·         A proactive, can-do attitude with the ability to manage multiple tasks simultaneously.

·         Excellent communication and interpersonal skills, with a natural warmth and professionalism.

·         Confidence working in a fast-paced, high-expectation environment.

·         Proficiency in Microsoft Office and a good working knowledge of events or CRM management systems. Triple Seat is preferred but not essential.

WHAT WE OFFER

·         Family meal on shift

·         Industry-leading Learning & Development opportunities

·         Pension scheme – including employer contributions.

·         Annual staff award ceremony and party

·         More benefits to be set up as we open