The Accounts Payable Specialist is responsible for managing the company’s payment processes and ensuring timely, accurate processing of invoices, vendor payments, and expense reimbursements. This role requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively with internal teams and external vendors.

• Review, verify, and process invoices in accordance with company policies and procedures.

• Match invoices to purchase orders and receiving documents (3-way match).

• Prepare and process weekly check runs, ACH payments, and wire transfers.

• Reconcile vendor statements, research discrepancies, and resolve issues promptly.

• Maintain accurate and up-to-date vendor records, including W-9 forms and payment terms.

• Monitor accounts to ensure payments are made on time and in accordance with agreed-upon terms.

• Code invoices to the correct general ledger accounts and cost centers.

• Assist with month-end closing activities, including AP accruals and reporting.

• Respond to internal and external inquiries regarding invoice status, payment timing, and policy questions.

• Support audits by providing documentation and explanation of AP processes as needed.

• Ensure compliance with company policies, internal controls, and regulatory requirements.

• High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred.

• 1–3 years of accounts payable or related accounting experience.

• Strong understanding of basic accounting principles (GAAP preferred).

• Proficiency with accounting software (e.g., SAP, Oracle, QuickBooks, NetSuite) and MS Excel.

• Excellent attention to detail and organizational skills.

• Strong communication and customer-service skills.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Experience with automated AP workflows or ERP systems.

• Knowledge of 1099 processing.

• Ability to analyze and improve AP processes for efficiency.

• May require occasional overtime during month-end or year-end periods.

The Accounts Payable Specialist is responsible for managing the company’s payment processes and ensuring timely, accurate processing of invoices, vendor payments, and expense reimbursements. This role requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively with internal teams and external vendors.

• Review, verify, and process invoices in accordance with company policies and procedures.

• Match invoices to purchase orders and receiving documents (3-way match).

• Prepare and process weekly check runs, ACH payments, and wire transfers.

• Reconcile vendor statements, research discrepancies, and resolve issues promptly.

• Maintain accurate and up-to-date vendor records, including W-9 forms and payment terms.

• Monitor accounts to ensure payments are made on time and in accordance with agreed-upon terms.

• Code invoices to the correct general ledger accounts and cost centers.

• Assist with month-end closing activities, including AP accruals and reporting.

• Respond to internal and external inquiries regarding invoice status, payment timing, and policy questions.

• Support audits by providing documentation and explanation of AP processes as needed.

• Ensure compliance with company policies, internal controls, and regulatory requirements.

• High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred.

• 1–3 years of accounts payable or related accounting experience.

• Strong understanding of basic accounting principles (GAAP preferred).

• Proficiency with accounting software (e.g., SAP, Oracle, QuickBooks, NetSuite) and MS Excel.

• Excellent attention to detail and organizational skills.

• Strong communication and customer-service skills.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Experience with automated AP workflows or ERP systems.

• Knowledge of 1099 processing.

• Ability to analyze and improve AP processes for efficiency.

• May require occasional overtime during month-end or year-end periods.