Purpose
The AR Service
Representative position is currently located in Yellowstone Club’s Bozeman
Accounting office. The purpose of the position is to manage communication
with members regarding their monthly statements and help resolve discrepancies
with member credit accounts.
Major Responsibilities:
- Ensure that each member
and guest receives outstanding guest service in a guest friendly environment,
which includes greeting and acknowledging every member and guest, maintaining
outstanding service standards, solid product knowledge and all other components
of guest service.
- Empowered to guarantee
total guest satisfaction, display hospitality and professionalism to our guests
at all times, take pride in representing Yellowstone Club professionally with
our members and guests and assure that all transactions with guests are handled
in a legal and ethical manner.
- Understand and apply all
property safety and security procedures to maintain a secure and safe
environment for employees, members, and guests at all times. In the event
of an accident or emergency, seek medical attention if necessary and contact
the General Manager or Human Resources immediately.
- Maintain a favorable
working relationship with all company employees to foster and promote a
positive working environment.
Essential Job
Functions:
- Ability to provide
courteous and professional assistance on member and guest inquiries.
- Answer incoming phone
calls and respond to member emails.
- Navigate and maintain
member account records within the company’s CRM/billing system as needed.
- Act as the primary
contact for member billing issues. Work with operations staff to address
member questions and ensure the matter is fully resolved.
- Perform utility company
billing and other miscellaneous billing as needed
- Organizing chits from
the mountain on a daily basis
- Process credit cards and
make deposits through remote capture bank system
- Ability to quickly learn
enterprise level accounting systems
- Assist in month end
closing
- Bill YC members for
charges coming from other related clubs
- Generate preliminary
statement of charges in Excel for internal accounts (VP’s, investors,
directors, departments)
- Assist in pulling
support/chits and moving charges to appropriate member accounts
- Back-up for bi-weekly
service charge calculation
- Perform general office
support tasks as needed
- Other projects as
necessary; may include assisting with monthly resort tax, preparing 1099 forms,
assisting with the yearly audit, and the preparation and payment of property taxes