Description
The purpose of the Administrative Assistant is to provide assistance to the Property Owners Association Manager, including but not limited to, coding invoices, updating contact lists, maintaining records, creating and organizing files along with all other administrative duties.
Major Responsibilities
• Ensure that each member and guest receives outstanding guest service in a guest friendly environment which includes greeting and acknowledging every member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service.
• Empowered to guarantee total guest satisfaction, display hospitality and professionalism to our guests at all times, take pride in representing Yellowstone Club professionally with our members and guests and assure that all transactions with guests are handled in a legal and ethical manner.
• Understand and apply all property safety and security procedures to maintain a secure and safe environment for employees, members, and guests at all times. In the event of an accident or emergency, seek medical attention if necessary and contact the General Manager or Human Resources immediately.
• Maintain a favorable working relationship with all company employees to foster and promote a positive working environment.
• Assist the POA Manager with various duties and responsibilities as needed.
Essential Job Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Update and maintain various documents related to the POA functions;
• Answering phones and directing incoming calls as needed;
• Assist in creating and distributing RFPs;
• Makes photocopies, faxes documents and performs other clerical functions;
• Attend various Association meetings and take minutes of meetings;
• Assist in set up and coordination of the Annual Contractor Compliance meeting;
• Assist in set up and coordination of the Annual Property Manager Compliance meeting;
• Assist the POA Director with various tasks and duties as assigned;
• Assist in sending out communication to Members, vendors and internal employees;
• Assist Asset Managers with various tasks and projects;
The purpose of the Administrative Assistant is to provide assistance to the Property Owners Association Manager, including but not limited to, coding invoices, updating contact lists, maintaining records, creating and organizing files along with all other administrative duties.
Major Responsibilities
• Ensure that each member and guest receives outstanding guest service in a guest friendly environment which includes greeting and acknowledging every member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service.
• Empowered to guarantee total guest satisfaction, display hospitality and professionalism to our guests at all times, take pride in representing Yellowstone Club professionally with our members and guests and assure that all transactions with guests are handled in a legal and ethical manner.
• Understand and apply all property safety and security procedures to maintain a secure and safe environment for employees, members, and guests at all times. In the event of an accident or emergency, seek medical attention if necessary and contact the General Manager or Human Resources immediately.
• Maintain a favorable working relationship with all company employees to foster and promote a positive working environment.
• Assist the POA Manager with various duties and responsibilities as needed.
Essential Job Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Update and maintain various documents related to the POA functions;
• Answering phones and directing incoming calls as needed;
• Assist in creating and distributing RFPs;
• Makes photocopies, faxes documents and performs other clerical functions;
• Attend various Association meetings and take minutes of meetings;
• Assist in set up and coordination of the Annual Contractor Compliance meeting;
• Assist in set up and coordination of the Annual Property Manager Compliance meeting;
• Assist the POA Director with various tasks and duties as assigned;
• Assist in sending out communication to Members, vendors and internal employees;
• Assist Asset Managers with various tasks and projects;
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