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Special Events Assistant

Summary
Special Events Assistant
Salary To Be discussed
Schedule Full Time, Seasonal
Experience Minimum 1 year of experience
Location 1 Yellowstone Club Trail, Big Sky, MT 59716, USA

Special Events Assistant


Description

Yellowstone Club is paradise in Montana.  A private residential community in Big Sky, Montana, Yellowstone Club offers its Members the world’s only private ski and golf community.  With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community.  Our employees make the Yellowstone Club experience come alive.  If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.

Yellowstone Club’s Special Events department is currently seeking candidates for a Special Events Assistant.

The purpose of the Special Events Assistant is to support the Events team in planning and organizing all of the Yellowstone Club events.

Responsibilities Include: 

•         Assist in booking special events and managing correspondence with Members about the events and offer suggestions to ensure their requests can be met.

·         Assist in preparing and detailing event orders that accurately convey all services for each event that include food & beverage, audio visual, timelines & setup.

·         Coordinate appointments and scheduling of events on the calendar.

·         Assist with or serve as point-of-contact for events as needed.

·         Interface with other departments and vendors in order to meet and exceed Member requests.

·         Assist in menu tastings for Member events such as weddings when necessary to finalize menus and details.

·         Calculate budgets and ensure they are adhered to.

·         Assist in booking talent, including musicians, bands, and audio visual.

·         Develop floor plans for each special event such as layout of seating and décor.

·         Assist in creating itineraries for Members and guests during their visit.

·         Assist in on site Member tours and meetings for events.

·         Find solutions to any problems that arise concerning services.

·         Assist team in creating innovative ideas to enhance Member event experiences.

·         Prepare packages, gift bags, registration lists, seating cards, RSVP’s, etc. as required for each event.

·         Ensure services are billed correctly and noted on Member statements.

 

Position Requirements:

·         High school diploma, GED or vocational training or job-related course work; Detail oriented, capable of managing multiple priorities, and have an ability to work in a fast-paced environment; Strong communication and correspondence skills with management, staff, Members, and vendors; Proficient use of the Web to conduct research, procurement and suggest event ideas; Excellent organization skills and experience with project management; Excellent interpersonal skills both in person and by phone, with high professionalism. 

·         Previous work experience as an Event Assistant preferred; Previous work experience in a private resort or Club preferred.

·         Valid State Driver’s License

The position offered is a full-time, seasonal position located in Big Sky, MT.

Yellowstone Club offers great benefits including free public transportation from Bozeman to the Club upon hire and a complimentary meal each shift.  Plus, you get to work at one of the most incredible places on earth.  For more information about the Club, visit www.yellowstoneclub.com.

Yellowstone Club is paradise in Montana.  A private residential community in Big Sky, Montana, Yellowstone Club offers its Members the world’s only private ski and golf community.  With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community.  Our employees make the Yellowstone Club experience come alive.  If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.

Yellowstone Club’s Special Events department is currently seeking candidates for a Special Events Assistant.

The purpose of the Special Events Assistant is to support the Events team in planning and organizing all of the Yellowstone Club events.

Responsibilities Include: 

•         Assist in booking special events and managing correspondence with Members about the events and offer suggestions to ensure their requests can be met.

·         Assist in preparing and detailing event orders that accurately convey all services for each event that include food & beverage, audio visual, timelines & setup.

·         Coordinate appointments and scheduling of events on the calendar.

·         Assist with or serve as point-of-contact for events as needed.

·         Interface with other departments and vendors in order to meet and exceed Member requests.

·         Assist in menu tastings for Member events such as weddings when necessary to finalize menus and details.

·         Calculate budgets and ensure they are adhered to.

·         Assist in booking talent, including musicians, bands, and audio visual.

·         Develop floor plans for each special event such as layout of seating and décor.

·         Assist in creating itineraries for Members and guests during their visit.

·         Assist in on site Member tours and meetings for events.

·         Find solutions to any problems that arise concerning services.

·         Assist team in creating innovative ideas to enhance Member event experiences.

·         Prepare packages, gift bags, registration lists, seating cards, RSVP’s, etc. as required for each event.

·         Ensure services are billed correctly and noted on Member statements.

 

Position Requirements:

·         High school diploma, GED or vocational training or job-related course work; Detail oriented, capable of managing multiple priorities, and have an ability to work in a fast-paced environment; Strong communication and correspondence skills with management, staff, Members, and vendors; Proficient use of the Web to conduct research, procurement and suggest event ideas; Excellent organization skills and experience with project management; Excellent interpersonal skills both in person and by phone, with high professionalism. 

·         Previous work experience as an Event Assistant preferred; Previous work experience in a private resort or Club preferred.

·         Valid State Driver’s License

The position offered is a full-time, seasonal position located in Big Sky, MT.

Yellowstone Club offers great benefits including free public transportation from Bozeman to the Club upon hire and a complimentary meal each shift.  Plus, you get to work at one of the most incredible places on earth.  For more information about the Club, visit www.yellowstoneclub.com.


Details
Salary To Be discussed
Schedule Full Time, Seasonal
Experience Minimum 1 year of experience
Location 1 Yellowstone Club Trail, Big Sky, MT 59716, USA

Skills
Customer Service
By applying you confirm you have these skills.

expired job post

1 Yellowstone Club Trail, Big Sky, MT 59716, USA