Yellowstone Club Community Foundation Administrative Coordinator

Strong written and verbal communication skills. 

A clear, thoughtful, and polite communicator. 

Strong organizational and attention to detail skills. 

The ability to complete tasks without error. 

The ability to complete tasks in a timely manner. 

The ability to manage tasks and time independently. 

Reliable and consistent in all areas. 

Strong problem-solving skills. 

Approach all assigned tasks with a proactive, can-do attitude. 

Approachable and helpful; team-oriented and driven. 

The ability to accept and apply feedback. 

The ability to accurately communicate Foundation goals and messaging. 

Confidentiality of all Foundation information from donors and members to organizational materials and content. 

Manage staff scheduling, calendars, phoneline, voicemail messages, meeting space, material prep, inventory, mail, and other similar tasks. 

Mange all existing and future office spaces including letterhead, supplies, snacks, equipment, repairs, maintenance, cleaning, and other similar tasks. 

Manage a paperless, organized filing system. 

Prepare meeting and presentation materials, as needed. 

Record, distribute, and file meeting minutes. 

Administer check requests and credit card reports, and other similar tasks. 

Coordinate projects with extended teams including technology, accounting, marketing, and HR, as assigned. 

Website administration, as directed. 

Social media administration, as needed. 

Coordinate marketing material production and delivery. 

Administer sponsorships including partner coordination, budget and check requests, and other similar tasks. 

Coordinate production and delivery of the annual report and other existing and future reports. 

Facilitate production and mailing of the annual appeal, new member mailings, and other mailings. 

Coordinate production and delivery of gifts. 

Assist with event planning, day-of, and follow up. 

Administer salesforce including data entry of donors, members, grant recipients, volunteers, meeting notes, giving histories, and other similar tasks. 

Create salesforce reports. 

Troubleshoot salesforce reports, as needed. 

Administer pledge tracking, payment reminders, and other similar tasks. 

Administer tax acknowledgment forms and giving receipts. 

Provide donor information reports upon request. 

Assist grant funding planning, agreements, tax receipts, and other similar tasks. 

Administration facilitation of the thrift store, giving program, employee assistance, volunteer program, ambassador program, and future programs, as assigned. 

Coordinate scholarships including school counselor coordination, application process, applicant coordination and notification, budget and check requests, and other similar tasks. 

Ensure that each member and guest receives outstanding guest service in a guest friendly environment which includes greeting and acknowledging every member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service. 

Empowered to guarantee total guest satisfaction, display hospitality and professionalism to our guests at all times, take pride in representing Yellowstone Club professionally with our members and guests and assure that all transactions with guests are handled in a legal and ethical manner. 

Understand and apply all property safety and security procedures to maintain a secure and safe environment for employees, members, and guests at all times. In the event of an accident or emergency, seek medical attention if necessary and contact the General Manager or Human Resources immediately.  

Maintain a favorable working relationship with all company employees to foster and promote a positive working environment. 

Perform all duties and responsibilities in a timely and efficient manner in accordance with established Club policies,  procedures, and standards of service to achieve the overall objectives of this position. 

Meet departmental productivity, organization, punctuality/attendance and consistency standards. 

Maintain a positive and respectful attitude. 

Treat Members, guests, vendors, customers and co-workers with professionalism and respect at all times.   

Maintain privacy of our Members at all time. 

Maintain a clean and neat appearance at all times.   

Communicate regularly and effectively with all employees, supervisors, managers, and directors. 

Perform work in a safe and high quality manner. 

Project a favorable image of Yellowstone Club to Members and guests at all times. 

Nothing in this job description restricts management’s right to assign or reassign duties, work hours, and/or responsibilities for this job at any time. 

Strong written and verbal communication skills. 

A clear, thoughtful, and polite communicator. 

Strong organizational and attention to detail skills. 

The ability to complete tasks without error. 

The ability to complete tasks in a timely manner. 

The ability to manage tasks and time independently. 

Reliable and consistent in all areas. 

Strong problem-solving skills. 

Approach all assigned tasks with a proactive, can-do attitude. 

Approachable and helpful; team-oriented and driven. 

The ability to accept and apply feedback. 

The ability to accurately communicate Foundation goals and messaging. 

Confidentiality of all Foundation information from donors and members to organizational materials and content. 

Manage staff scheduling, calendars, phoneline, voicemail messages, meeting space, material prep, inventory, mail, and other similar tasks. 

Mange all existing and future office spaces including letterhead, supplies, snacks, equipment, repairs, maintenance, cleaning, and other similar tasks. 

Manage a paperless, organized filing system. 

Prepare meeting and presentation materials, as needed. 

Record, distribute, and file meeting minutes. 

Administer check requests and credit card reports, and other similar tasks. 

Coordinate projects with extended teams including technology, accounting, marketing, and HR, as assigned. 

Website administration, as directed. 

Social media administration, as needed. 

Coordinate marketing material production and delivery. 

Administer sponsorships including partner coordination, budget and check requests, and other similar tasks. 

Coordinate production and delivery of the annual report and other existing and future reports. 

Facilitate production and mailing of the annual appeal, new member mailings, and other mailings. 

Coordinate production and delivery of gifts. 

Assist with event planning, day-of, and follow up. 

Administer salesforce including data entry of donors, members, grant recipients, volunteers, meeting notes, giving histories, and other similar tasks. 

Create salesforce reports. 

Troubleshoot salesforce reports, as needed. 

Administer pledge tracking, payment reminders, and other similar tasks. 

Administer tax acknowledgment forms and giving receipts. 

Provide donor information reports upon request. 

Assist grant funding planning, agreements, tax receipts, and other similar tasks. 

Administration facilitation of the thrift store, giving program, employee assistance, volunteer program, ambassador program, and future programs, as assigned. 

Coordinate scholarships including school counselor coordination, application process, applicant coordination and notification, budget and check requests, and other similar tasks. 

Ensure that each member and guest receives outstanding guest service in a guest friendly environment which includes greeting and acknowledging every member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service. 

Empowered to guarantee total guest satisfaction, display hospitality and professionalism to our guests at all times, take pride in representing Yellowstone Club professionally with our members and guests and assure that all transactions with guests are handled in a legal and ethical manner. 

Understand and apply all property safety and security procedures to maintain a secure and safe environment for employees, members, and guests at all times. In the event of an accident or emergency, seek medical attention if necessary and contact the General Manager or Human Resources immediately.  

Maintain a favorable working relationship with all company employees to foster and promote a positive working environment. 

Perform all duties and responsibilities in a timely and efficient manner in accordance with established Club policies,  procedures, and standards of service to achieve the overall objectives of this position. 

Meet departmental productivity, organization, punctuality/attendance and consistency standards. 

Maintain a positive and respectful attitude. 

Treat Members, guests, vendors, customers and co-workers with professionalism and respect at all times.   

Maintain privacy of our Members at all time. 

Maintain a clean and neat appearance at all times.   

Communicate regularly and effectively with all employees, supervisors, managers, and directors. 

Perform work in a safe and high quality manner. 

Project a favorable image of Yellowstone Club to Members and guests at all times. 

Nothing in this job description restricts management’s right to assign or reassign duties, work hours, and/or responsibilities for this job at any time.