People and Payroll Coordinator

Zuma brings a sophisticated twist on the traditional Japanese Izakaya style of informal eating and drinking.  Co-founded by Rainer Becker and Arjun Waney in 2002, Zuma has 13 venues globally, 7 seasonal locations, and several new locations in the pipeline.   Featuring modern Japanese cuisine that is authentic but not traditional, the menu showcases a variety of dishes from its three kitchens:  The main kitchen, the sushi counter, and the robata grill.

Summary:   

The People and Payroll Coordinator provides administrative support to the People and Culture Team.   This individual typically is the first point of contact for all new hires and works closely with the restaurant team. 

Responsibilities:

• New Hire Onboarding:  This includes submission of all onboarding documents through the ATS, ensuring the completion of required paperwork, receiving the required I9 documentation, background checks, and setting up of personnel files.
• Responsible for the import of applicant information into ADP from Harri; Time and Attendance set up.
• Maintains accurate files while ensuring confidentiality (including filing of P&C documentation, offer letters, benefits correspondence, etc.).
• Assists with the coordination of setting up trials for management.
• Employee Engagement – Assists in the planning and coordination of monthly celebrations.
• Purge annual files and store for safe keeping.
• Assists P&C Manager with responding to verification of employment requests when the work number is not active.
• Assists P&C Manager in benefit enrollments
• P&C Reporting
• Data Maintenance, Data Entry  (i.e. timely terminations)
• Tracks I-9 verifications and follows up with employees when necessary.
• Assists P&C Manager in tracking unemployment claims.
• Input and track all disciplinary forms and performance reviews.
• Assists P&C Manager with worker’s compensation claims and safety meetings.
• Assists P&C Manager with payroll notes preparation.
• Responsible for keeping track of PTO forms and update PTO calendar on a regular basis.
• Completes other tasks as assigned.

ADDITIONAL DUTIES:

• Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.  Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.
• Due to the cyclical nature of the industry, Employees may be required to work varying schedules to reflect the business needs of the property. In addition, attendance at all scheduled training sessions and meetings is required.
• Upon employment, all Employees are required to fully comply with Zuma rules and regulations for the safe and effective operation of the facilities.  Employees who violate organization rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SPECIFIC JOB KNOWLEDGE, SKILLS,  AND ABILITIES:

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Prior People and Payroll Administrative/Coordinator experience, preferably in a hospitality environment.
• Two years administrative experience, including: computer literacy, general office administration skills (i.e. telephone, typing, filing, scheduling, etc.).
• Excellent verbal, written communication, customer service skills, including strong writing and editing abilities.
• Proficiency in Microsoft Word, Excel, Power Point and Outlook, and proficiency or the ability to learn quickly with little assistance other software packages.
• Good judgment and the ability to maintain confidentiality is critical.
• Ability to effectively handle multiple tasks simultaneously with frequent interruptions.
• Strong organizational skills and attention to detail.
• Able to speak, read, write, and understand English.

Zuma brings a sophisticated twist on the traditional Japanese Izakaya style of informal eating and drinking.  Co-founded by Rainer Becker and Arjun Waney in 2002, Zuma has 13 venues globally, 7 seasonal locations, and several new locations in the pipeline.   Featuring modern Japanese cuisine that is authentic but not traditional, the menu showcases a variety of dishes from its three kitchens:  The main kitchen, the sushi counter, and the robata grill.

Summary:   

The People and Payroll Coordinator provides administrative support to the People and Culture Team.   This individual typically is the first point of contact for all new hires and works closely with the restaurant team. 

Responsibilities:

• New Hire Onboarding:  This includes submission of all onboarding documents through the ATS, ensuring the completion of required paperwork, receiving the required I9 documentation, background checks, and setting up of personnel files.
• Responsible for the import of applicant information into ADP from Harri; Time and Attendance set up.
• Maintains accurate files while ensuring confidentiality (including filing of P&C documentation, offer letters, benefits correspondence, etc.).
• Assists with the coordination of setting up trials for management.
• Employee Engagement – Assists in the planning and coordination of monthly celebrations.
• Purge annual files and store for safe keeping.
• Assists P&C Manager with responding to verification of employment requests when the work number is not active.
• Assists P&C Manager in benefit enrollments
• P&C Reporting
• Data Maintenance, Data Entry  (i.e. timely terminations)
• Tracks I-9 verifications and follows up with employees when necessary.
• Assists P&C Manager in tracking unemployment claims.
• Input and track all disciplinary forms and performance reviews.
• Assists P&C Manager with worker’s compensation claims and safety meetings.
• Assists P&C Manager with payroll notes preparation.
• Responsible for keeping track of PTO forms and update PTO calendar on a regular basis.
• Completes other tasks as assigned.

ADDITIONAL DUTIES:

• Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.  Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.
• Due to the cyclical nature of the industry, Employees may be required to work varying schedules to reflect the business needs of the property. In addition, attendance at all scheduled training sessions and meetings is required.
• Upon employment, all Employees are required to fully comply with Zuma rules and regulations for the safe and effective operation of the facilities.  Employees who violate organization rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SPECIFIC JOB KNOWLEDGE, SKILLS,  AND ABILITIES:

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Prior People and Payroll Administrative/Coordinator experience, preferably in a hospitality environment.
• Two years administrative experience, including: computer literacy, general office administration skills (i.e. telephone, typing, filing, scheduling, etc.).
• Excellent verbal, written communication, customer service skills, including strong writing and editing abilities.
• Proficiency in Microsoft Word, Excel, Power Point and Outlook, and proficiency or the ability to learn quickly with little assistance other software packages.
• Good judgment and the ability to maintain confidentiality is critical.
• Ability to effectively handle multiple tasks simultaneously with frequent interruptions.
• Strong organizational skills and attention to detail.
• Able to speak, read, write, and understand English.