Position: Production Data Inventory Specialist

Born and brewed in Southern California since 1963, The Coffee Bean & Tea Leaf® has become one of the world’s largest specialty coffee and tea retailers.  Today we have global presence with Cafés around the world and offices in California, Singapore and Malaysia.  

As we grow our brand, we are committed to maintaining our values, heritage and passion for our products.  We have always had a creative and caring spirit. This energy embodied by our Team Members made us famous and beloved by our guests, first in Southern California and now around the world. We are a brand centered around passion. A passion for our premium products, our people and our customers. Passion is contagious, and we’ve got a serious case of it.  If you are just as passionate as we are, come join our Brew Crew!!

The position we are brewing:

The Production Data Inventory Specialist is responsible for supporting production schedules and inventory management operations by ensuring the accuracy and integrity of production data, reconciles discrepancies and inventory records across multiple systems and locations. This role requires close collaboration and serves as a critical link between production, inventory control, and data management coordinating daily data entry activities, overseeing inventory levels, maintaining item information, and ensuring pricing accuracy. The specialist plays a key role in supporting effective decision-making and optimizing resource utilization to ensure smooth and efficient operations

What you will Measure and Blend:

• Coordinate all data entry activities related to the Daily Production Schedule.
• Maintain accurate and up-to-date production data, ensuring data integrity across systems.
• Oversee the cycle count program for all raw materials and ensure accurate inventory levels.
• Monitor and align inventories between the Roasting & Distribution facility and remote warehouse locations.
• Manage item creation, including assigning new item SKUs and UPCs across platforms.
• Maintain daily Cadence inventory movement, manage pricing, purchase costs data, includes sales prices and updates in the system. 
• Review weekly Green Coffee inventory reports; coordinate recounts and make necessary adjustments.
• Maintain accurate records and address inventory discrepancies.
• Confirm item details in seasonal promotional roll-out guides.
• Create daily production jobs in the ERP system for both intermediates and finished goods.
• Creating and processing production jobs for offsite manufacturing locations, coordinating with cross-functional teams to ensure efficient workflow and adherence to project timelines.
• Generate and printed material picklists; coordinated material issuance for production activities.
• Update daily production metrics to reflect current output, identify variances, and support data-driven decision-making.
• Perform daily reconciliation of coffee work-in-progress with finished product quantities to ensure accurate inventory tracking and production reporting.
• Responsible for scanning and saving all production-related paperwork to the designated SharePoint drive, maintaining accurate and up-to-date digital records.
• Close production lines and jobs to support timely and accurate month-end processes.
• Monitor daily 3PL Sales Order Interface from designated locations, promptly resolving errors or discrepancies to ensure seamless order flow.
• Oversee daily warehouse-to-warehouse transfer processes in Microsoft Dynamics AX, include order picking, shipping, and invoicing for Fulfilled by Amazon (FBA) and Walmart.com.
• Perform scheduled cycle counts, ensuring all warehouse items were accurately counted within a rolling two-month cycle.
• Coordinate, led, and executed the Annual Year-End Physical Inventory Count at the Roasting and Distribution (RAD) facility, also other assigned physical inventory counts at additional sites.
• Manage raw material inventory control, initiate and process adjustments to maintain accurate stock levels across facilities.
• Review weekly green coffee usage by comparing roasters’ physical counts with Microsoft Dynamics AX inventory data, identify and resolve discrepancies.
• Analyze Work-in-Progress (WIP) reports and provided feedback to the Production Data Entry Coordinator to correct data inaccuracies
• Report inventory variances and adjustments to the Leadership Team on a weekly basis to support informed decision-making and ensure operational transparency.
• Assign item and UPC numbers, and managed new product setup in Microsoft Dynamics AX for CBTL-manufactured and purchased items.
• Review and validate item details in seasonal promotional rollout guides, including item number, unit of measure, pack size, and pricing accuracy.
• Maintain sales and purchase pricing, including monthly updates for dairy products and ad-hoc adjustments as needed.
• Ensure accurate new product setup within the Cadence platform at DDC, coordinating with relevant teams to verify completeness.
• Generate various reports, including ad-hoc reports, to support cross-functional operational and analytical needs.
• Responsibilities include but are not limited to the stated assigned duties.
• Ensuring work practices comply with company safety policies and occupational health and safety standards contribute to a safe and secure work environment.
• Adhere to and support facility Food Safety & Quality Assurance programs (SQF, FSMA, HACCP, Organic, Halal, Kosher, etc.), assisting in maintaining compliance with all relevant standards and requirements.

Your Ingredients:

• High school diploma or equivalent with relevant experience inventory management, data analysis, or production support roles
• 2+ years of experience in inventory management or production support roles
• Experience working in a manufacturing, production environment, food, and beverage is a plus or similar fast-paced, process-driven environment.
• Familiarity with ERP systems (e.g., Aloha, AX, Microsoft Dynamics) and inventory management software is highly desirable
• Excellent Communication skills, strong attention to detail, excellent data entry, and data management skills
• Strong analytical and problem-solving abilities
• Ability to work effectively in a cross-functional team environment
• Excellent time management skills with the ability to prioritize work and to work well under pressure
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint and other productivity tools. Advanced level    within Excel is preferred.

Perks:

• Benefits: Medical, Dental, Vision, 401K, Health Savings Account (HSA), Flexible Spending Accounts (FSA), and other Voluntary Benefits.
• Discounts on our Coffee and Tea
• Exclusive savings and discounts on: Theme parks, attractions, shows, hotels, flights, rental cars, concerts, sports, live events, movie tickets, electronics and much more
• Pay Range: $23.83 to $29.13
• Observed Holidays
• Vacation Pay
• Sick Pay

This role may be subject to the following working conditions:

• Climbing
• Stooping
• Kneeling
• Reaching
• Standing
• Walking
• Pushing
• Pulling
• Lifting
• Grasping
• Feeling (Tangible)
• Talking
• Hearing
• Repetitive Motion
• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
• The worker is subject to activities inside and outside,  potential noise and hazards exposures. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.
• The worker is subject to atmospheric conditions. One or more of the following conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.

International Coffee & Tea, LLC dba The Coffee Bean & Tea Leaf® is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified employees without regard to their race, sex, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, genetics, or any combination of those characteristics status protected by state or federal law. A perception that the person has any of these characteristics or any combination of those characteristics. A perception that the person is associated with a person who has, or is perceived to have, any of those characteristics or any combination of those characteristics. The Coffee Bean &Tea Leaf® expressly prohibits any form of employee harassment or discrimination on the basis of any such protected status.

The Coffee Bean & Tea Leaf® provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, sex, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. This policy was intended to comply, and The Coffee Bean & Tea Leaf® so complies with applicable state and local laws governing non-discrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, and training. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.     

Position: Production Data Inventory Specialist

Born and brewed in Southern California since 1963, The Coffee Bean & Tea Leaf® has become one of the world’s largest specialty coffee and tea retailers.  Today we have global presence with Cafés around the world and offices in California, Singapore and Malaysia.  

As we grow our brand, we are committed to maintaining our values, heritage and passion for our products.  We have always had a creative and caring spirit. This energy embodied by our Team Members made us famous and beloved by our guests, first in Southern California and now around the world. We are a brand centered around passion. A passion for our premium products, our people and our customers. Passion is contagious, and we’ve got a serious case of it.  If you are just as passionate as we are, come join our Brew Crew!!

The position we are brewing:

The Production Data Inventory Specialist is responsible for supporting production schedules and inventory management operations by ensuring the accuracy and integrity of production data, reconciles discrepancies and inventory records across multiple systems and locations. This role requires close collaboration and serves as a critical link between production, inventory control, and data management coordinating daily data entry activities, overseeing inventory levels, maintaining item information, and ensuring pricing accuracy. The specialist plays a key role in supporting effective decision-making and optimizing resource utilization to ensure smooth and efficient operations

What you will Measure and Blend:

• Coordinate all data entry activities related to the Daily Production Schedule.
• Maintain accurate and up-to-date production data, ensuring data integrity across systems.
• Oversee the cycle count program for all raw materials and ensure accurate inventory levels.
• Monitor and align inventories between the Roasting & Distribution facility and remote warehouse locations.
• Manage item creation, including assigning new item SKUs and UPCs across platforms.
• Maintain daily Cadence inventory movement, manage pricing, purchase costs data, includes sales prices and updates in the system. 
• Review weekly Green Coffee inventory reports; coordinate recounts and make necessary adjustments.
• Maintain accurate records and address inventory discrepancies.
• Confirm item details in seasonal promotional roll-out guides.
• Create daily production jobs in the ERP system for both intermediates and finished goods.
• Creating and processing production jobs for offsite manufacturing locations, coordinating with cross-functional teams to ensure efficient workflow and adherence to project timelines.
• Generate and printed material picklists; coordinated material issuance for production activities.
• Update daily production metrics to reflect current output, identify variances, and support data-driven decision-making.
• Perform daily reconciliation of coffee work-in-progress with finished product quantities to ensure accurate inventory tracking and production reporting.
• Responsible for scanning and saving all production-related paperwork to the designated SharePoint drive, maintaining accurate and up-to-date digital records.
• Close production lines and jobs to support timely and accurate month-end processes.
• Monitor daily 3PL Sales Order Interface from designated locations, promptly resolving errors or discrepancies to ensure seamless order flow.
• Oversee daily warehouse-to-warehouse transfer processes in Microsoft Dynamics AX, include order picking, shipping, and invoicing for Fulfilled by Amazon (FBA) and Walmart.com.
• Perform scheduled cycle counts, ensuring all warehouse items were accurately counted within a rolling two-month cycle.
• Coordinate, led, and executed the Annual Year-End Physical Inventory Count at the Roasting and Distribution (RAD) facility, also other assigned physical inventory counts at additional sites.
• Manage raw material inventory control, initiate and process adjustments to maintain accurate stock levels across facilities.
• Review weekly green coffee usage by comparing roasters’ physical counts with Microsoft Dynamics AX inventory data, identify and resolve discrepancies.
• Analyze Work-in-Progress (WIP) reports and provided feedback to the Production Data Entry Coordinator to correct data inaccuracies
• Report inventory variances and adjustments to the Leadership Team on a weekly basis to support informed decision-making and ensure operational transparency.
• Assign item and UPC numbers, and managed new product setup in Microsoft Dynamics AX for CBTL-manufactured and purchased items.
• Review and validate item details in seasonal promotional rollout guides, including item number, unit of measure, pack size, and pricing accuracy.
• Maintain sales and purchase pricing, including monthly updates for dairy products and ad-hoc adjustments as needed.
• Ensure accurate new product setup within the Cadence platform at DDC, coordinating with relevant teams to verify completeness.
• Generate various reports, including ad-hoc reports, to support cross-functional operational and analytical needs.
• Responsibilities include but are not limited to the stated assigned duties.
• Ensuring work practices comply with company safety policies and occupational health and safety standards contribute to a safe and secure work environment.
• Adhere to and support facility Food Safety & Quality Assurance programs (SQF, FSMA, HACCP, Organic, Halal, Kosher, etc.), assisting in maintaining compliance with all relevant standards and requirements.

Your Ingredients:

• High school diploma or equivalent with relevant experience inventory management, data analysis, or production support roles
• 2+ years of experience in inventory management or production support roles
• Experience working in a manufacturing, production environment, food, and beverage is a plus or similar fast-paced, process-driven environment.
• Familiarity with ERP systems (e.g., Aloha, AX, Microsoft Dynamics) and inventory management software is highly desirable
• Excellent Communication skills, strong attention to detail, excellent data entry, and data management skills
• Strong analytical and problem-solving abilities
• Ability to work effectively in a cross-functional team environment
• Excellent time management skills with the ability to prioritize work and to work well under pressure
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint and other productivity tools. Advanced level    within Excel is preferred.

Perks:

• Benefits: Medical, Dental, Vision, 401K, Health Savings Account (HSA), Flexible Spending Accounts (FSA), and other Voluntary Benefits.
• Discounts on our Coffee and Tea
• Exclusive savings and discounts on: Theme parks, attractions, shows, hotels, flights, rental cars, concerts, sports, live events, movie tickets, electronics and much more
• Pay Range: $23.83 to $29.13
• Observed Holidays
• Vacation Pay
• Sick Pay

This role may be subject to the following working conditions:

• Climbing
• Stooping
• Kneeling
• Reaching
• Standing
• Walking
• Pushing
• Pulling
• Lifting
• Grasping
• Feeling (Tangible)
• Talking
• Hearing
• Repetitive Motion
• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
• The worker is subject to activities inside and outside,  potential noise and hazards exposures. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.
• The worker is subject to atmospheric conditions. One or more of the following conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.

International Coffee & Tea, LLC dba The Coffee Bean & Tea Leaf® is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified employees without regard to their race, sex, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, genetics, or any combination of those characteristics status protected by state or federal law. A perception that the person has any of these characteristics or any combination of those characteristics. A perception that the person is associated with a person who has, or is perceived to have, any of those characteristics or any combination of those characteristics. The Coffee Bean &Tea Leaf® expressly prohibits any form of employee harassment or discrimination on the basis of any such protected status.

The Coffee Bean & Tea Leaf® provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, sex, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. This policy was intended to comply, and The Coffee Bean & Tea Leaf® so complies with applicable state and local laws governing non-discrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, and training. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.