Summary
Executive Assistant
Description
This position will directly support
the General Counsel of a restaurant company. The General Counsel oversees the
company’s legal, real estate, licensing, compliance and insurance needs. The
candidate will be expected to provide administrative support in these areas as
well as any other initiatives being pursued by the General Counsel.
While prior in-house experience is
preferred, it is not necessary. Candidates will be expected to perform a
variety of administrative tasks including but not limited to: running reports,
reviewing invoices, paying invoices and expense reporting, assisting with
letter and memorandum drafting, processing mailings, processing license
renewals, and managing the departments vendors.
Our Mission, Vision, and Values:
- Mission: To deliver Craveable food and It’s Your
World service to every guest as One Tribe.
- Vision: To be the largest, most loved burrito
brand in Texas.
- Values: Teamwork, Relentlessness, Integrity,
Best in Class, Empowerment “TRIBE.”
Key Responsibilities:
- Proofread letters;
- Review documents to ensure proper
formatting and that they contain all necessary references and exhibits;
- Compose routine letters, emails
and memoranda in accordance with company policies and guidelines;
- Schedule and coordinate meetings;
- Manage the legal department’s
calendar so that key tasks and deadlines are met;
- Maintain the legal department’s
filing database;
- Maintain the legal department’s
contract database-specifically filing and abstracting signed contracts;
- Prepare periodic reports for senior
management’s review, including but not limited to trademarks;
- Oversee rent roll;
- Support the management of the
legal department’s 3rd party vendors;
- Assist with office support items;
and
- Assist with day-to-day matters as
they arise
Competencies:
- Excellent verbal and written
communication skills
- Ability to manage time
effectively and establish priorities
- Strong initiative and
problem-solving skills
- Ability to follow instructions
and interpret guidelines in order to make decisions and take necessary
action
- Ability to maintain focus in a
fast-paced, dynamic, team-oriented environment
- Ability to maintain composure
under pressure and work effectively with others
Skills & Qualifications:
- Bachelor’s Degree
- Prior administrative experience (legal
administrative experience a plus);
- Advanced Microsoft Office Skills
(Word, Outlook, Excel and PowerPoint);
- Knowledge of laptop computers,
hardware, software, and related applications and systems, standard office
equipment such as copiers, scanners, postage meter, telephone and AV
equipment;
- Skilled and accurate typing
ability;
- Knowledge of the English
language, correct spelling, punctuation and usage;
- Ability to compose business and
legal correspondence;
- Knowledge of the techniques for
scheduling appointments and coordinating meetings;
- Strong organizational skills; and
- Ability to quickly learn how to
navigate and maintain corporate databases.
Why work for Freebirds?
- Medical, Dental, Vision, and Life
Insurance
- HSA with $1000 Match per year
- PTO + 14 paid holidays
- 401K Eligible
- FSA & Pet Insurance Options
- Free Access to company Gym
- Ticket, event, and gym
partnership discounts
- Free Burritos!!!
As part of the interview process, Freebirds requires reference
checks from previous supervisors.
This position will directly support
the General Counsel of a restaurant company. The General Counsel oversees the
company’s legal, real estate, licensing, compliance and insurance needs. The
candidate will be expected to provide administrative support in these areas as
well as any other initiatives being pursued by the General Counsel.
While prior in-house experience is
preferred, it is not necessary. Candidates will be expected to perform a
variety of administrative tasks including but not limited to: running reports,
reviewing invoices, paying invoices and expense reporting, assisting with
letter and memorandum drafting, processing mailings, processing license
renewals, and managing the departments vendors.
Our Mission, Vision, and Values:
- Mission: To deliver Craveable food and It’s Your
World service to every guest as One Tribe.
- Vision: To be the largest, most loved burrito
brand in Texas.
- Values: Teamwork, Relentlessness, Integrity,
Best in Class, Empowerment “TRIBE.”
Key Responsibilities:
- Proofread letters;
- Review documents to ensure proper
formatting and that they contain all necessary references and exhibits;
- Compose routine letters, emails
and memoranda in accordance with company policies and guidelines;
- Schedule and coordinate meetings;
- Manage the legal department’s
calendar so that key tasks and deadlines are met;
- Maintain the legal department’s
filing database;
- Maintain the legal department’s
contract database-specifically filing and abstracting signed contracts;
- Prepare periodic reports for senior
management’s review, including but not limited to trademarks;
- Oversee rent roll;
- Support the management of the
legal department’s 3rd party vendors;
- Assist with office support items;
and
- Assist with day-to-day matters as
they arise
Competencies:
- Excellent verbal and written
communication skills
- Ability to manage time
effectively and establish priorities
- Strong initiative and
problem-solving skills
- Ability to follow instructions
and interpret guidelines in order to make decisions and take necessary
action
- Ability to maintain focus in a
fast-paced, dynamic, team-oriented environment
- Ability to maintain composure
under pressure and work effectively with others
Skills & Qualifications:
- Bachelor’s Degree
- Prior administrative experience (legal
administrative experience a plus);
- Advanced Microsoft Office Skills
(Word, Outlook, Excel and PowerPoint);
- Knowledge of laptop computers,
hardware, software, and related applications and systems, standard office
equipment such as copiers, scanners, postage meter, telephone and AV
equipment;
- Skilled and accurate typing
ability;
- Knowledge of the English
language, correct spelling, punctuation and usage;
- Ability to compose business and
legal correspondence;
- Knowledge of the techniques for
scheduling appointments and coordinating meetings;
- Strong organizational skills; and
- Ability to quickly learn how to
navigate and maintain corporate databases.
Why work for Freebirds?
- Medical, Dental, Vision, and Life
Insurance
- HSA with $1000 Match per year
- PTO + 14 paid holidays
- 401K Eligible
- FSA & Pet Insurance Options
- Free Access to company Gym
- Ticket, event, and gym
partnership discounts
- Free Burritos!!!
As part of the interview process, Freebirds requires reference
checks from previous supervisors.
Translate
Skills
Vendor Management
Administrative
Calendar Management
Compliance
real estate
contract review
By applying you confirm you have these skills.
Freebirds World Burrito
Mexican
Salary |
Competitive salary
|
Schedule |
Full Time
|
Experience |
Minimum 3
years
of experience
|
We use eVerify to confirm U.S. Employment eligibility.
We run background checks on all new hires in this position.
13620 Ranch Rd 620, Austin, TX 78717, USA