POSITION: Accounts Payable Data Entry Clerk

CLASSIFICATION:  Non-Exempt

REPORTS TO:  Controller

Position Summary
The Accounts Payable Data Entry Clerk at Equator is a key member of the accounting team, responsible for accurately recording and processing invoices, financial transactions, and reconciling vendor statements. This role involves assisting with month-end closing procedures, maintaining accounting records, and providing administrative support as needed. The ideal candidate will have strong data entry skills, and familiarity with Bill.com, Google Workspace & NetSuite; and the ability to prioritize tasks with attention to detail and accuracy. Previous experience in accounts payable is preferred but not required.

• Invoice data entry in Bill.com
• Maintain accurate records of financial transactions
• Review and reconcile vendor statements
• Maintain accounting documents and records
• Provide administrative support to the accounting department

• Previous experience in accounts payable or a related field preferred 
• Proficient in data entry and transcribing information accurately
• Strong organizational skills with the ability to prioritize tasks effectively
• Attention to detail and accuracy in processing financial documents
• Ability to work independently and meet deadlines
• Strong problem-solving skills and the ability to resolve issues independently or escalate when necessary
• Proficient in accounting software (Bill, NetSuite) and Microsoft Office applications, including Excel, with familiarity in Google Workspace
• Demonstrated integrity and ethical conduct in handling confidential financial information
• Ability to adapt to changing priorities and work in a fast-paced environment
• Collaborative attitude with a willingness to assist team members and contribute to team success

• Available to all employees
• Competitive Hourly wage
• Commuter Benefits - pre-tax parking and transit
• Employee Assistance Program (EAP) - Physical and mental health, financial and legal coaching available at no cost to the employee 
• Free mental health app subscription
• Employee discount on merchandise, coffee gear, and at Equator cafes
• Continuing coffee education classes
• Free coffee
• Paid Time Off for voting on Election Day
• After 60 days as an employee at Equator
• Healthcare Benefits (for full-time employees working over 30 hours per week)
  
• 100% employer-covered premium medical insurance 
• Voluntary Insurance Plans - dental, vision, long-term disability, and supplementary life insurance
• Employer covered life insurance premium
• Flexible Spending Account (FSA) - healthcare and daily dependent care
• After 90 days as an employee at Equator
• Holiday Pay after 90 days of employment. 
• Eight Equator-observed holidays per year (including Martin Luther King Jr. Day and Juneteenth)
• Paid Time Off with tenured increases for full-time employees
• 1 paid volunteer day per year 
• After six months as an employee at Equator
  
• 401K with up to a 4% company match on employee contributions

Compensation will be commensurate with experience.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Job responsibilities can change according to the operational needs of the business. The order in which duties and responsibilities are listed is not significant. 

POSITION: Accounts Payable Data Entry Clerk

CLASSIFICATION:  Non-Exempt

REPORTS TO:  Controller

Position Summary
The Accounts Payable Data Entry Clerk at Equator is a key member of the accounting team, responsible for accurately recording and processing invoices, financial transactions, and reconciling vendor statements. This role involves assisting with month-end closing procedures, maintaining accounting records, and providing administrative support as needed. The ideal candidate will have strong data entry skills, and familiarity with Bill.com, Google Workspace & NetSuite; and the ability to prioritize tasks with attention to detail and accuracy. Previous experience in accounts payable is preferred but not required.

• Invoice data entry in Bill.com
• Maintain accurate records of financial transactions
• Review and reconcile vendor statements
• Maintain accounting documents and records
• Provide administrative support to the accounting department

• Previous experience in accounts payable or a related field preferred 
• Proficient in data entry and transcribing information accurately
• Strong organizational skills with the ability to prioritize tasks effectively
• Attention to detail and accuracy in processing financial documents
• Ability to work independently and meet deadlines
• Strong problem-solving skills and the ability to resolve issues independently or escalate when necessary
• Proficient in accounting software (Bill, NetSuite) and Microsoft Office applications, including Excel, with familiarity in Google Workspace
• Demonstrated integrity and ethical conduct in handling confidential financial information
• Ability to adapt to changing priorities and work in a fast-paced environment
• Collaborative attitude with a willingness to assist team members and contribute to team success

• Available to all employees
• Competitive Hourly wage
• Commuter Benefits - pre-tax parking and transit
• Employee Assistance Program (EAP) - Physical and mental health, financial and legal coaching available at no cost to the employee 
• Free mental health app subscription
• Employee discount on merchandise, coffee gear, and at Equator cafes
• Continuing coffee education classes
• Free coffee
• Paid Time Off for voting on Election Day
• After 60 days as an employee at Equator
• Healthcare Benefits (for full-time employees working over 30 hours per week)
  
• 100% employer-covered premium medical insurance 
• Voluntary Insurance Plans - dental, vision, long-term disability, and supplementary life insurance
• Employer covered life insurance premium
• Flexible Spending Account (FSA) - healthcare and daily dependent care
• After 90 days as an employee at Equator
• Holiday Pay after 90 days of employment. 
• Eight Equator-observed holidays per year (including Martin Luther King Jr. Day and Juneteenth)
• Paid Time Off with tenured increases for full-time employees
• 1 paid volunteer day per year 
• After six months as an employee at Equator
  
• 401K with up to a 4% company match on employee contributions

Compensation will be commensurate with experience.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Job responsibilities can change according to the operational needs of the business. The order in which duties and responsibilities are listed is not significant.