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Purchasing Assistant

Category
*Bee* • Happy
Summary
Purchasing Assistant
Salary $17.35 / Hour
Schedule Full Time
Experience Minimum 1 year of experience
Location 100n Barranca St, West Covina, CA 91791, USA
Category *Bee* • Happy

Purchasing Assistant


Description
JOB SUMMARY
Under the direct supervision of the Buyer, the Purchasing Assistant is responsible for the effective delivery of procurement services to all Business Units of JFC NA Philippine Brands. The Purchasing Assistant promotes a collaborative, client-focused, quality and results-oriented approach in the Purchasing Department.

ESSENTIAL FUNCTIONS

  • Interface with Buyers to plan and prioritize purchasing activities.
  • Transmit and prioritize approved purchase orders and supporting documents to the supplier.
  • Track orders and confirm lead times, and delivery dates.
  • Notify of any shortages, backlogs or potential interruptions to internal customers.
  • Evaluate processes and resolve vendor invoice discrepancies.
  • Creates receiving reports against invoices to initiate payment
  • `Consolidate usage or consumption information.
Others
  • Perform other job/task or purchasing expertise related assignments in order to develop one’s self and/or share one’s expertise resulting to support work efficiencies & productivity.
  • Handle confidently and skillfully all internal and external communications with all diverse ethnicities, cultures, races.
  • Take initiative and collaborate with experts and immediate supervisor before making decisions/actions.
  • Attend/participate in meetings, conferences, company events and benchmarking or networking opportunities as needed. 
JOB SPECIFICATIONS
Education
At least Associate degree graduate related to Accounting or Engineering, Economics or any equivalent related course. 

Experience
At least 1 year of experience in purchasing function; and/or any equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved.

Skills and Essential Traits
  • Core Competencies:  C.A.M.P. requirements
  • Creating the Business
  • Advancing Personal Excellence
  • Managing the Business
  • Promoting People Processes

Essential Traits (as assessed using HR tool)
  1. Self-Motivated
  2. Balance of Authoritative and Collaborative
  3. Persistent
  4. Analytical and has good judgment
  5. Organized
  6. Adaptable/Flexible
  7. Effective Enforcing
  8. Enlists Cooperation
  9. Effective Communication (oral & in writing) and Interpersonal Skills
  10. People Oriented
  11. Numerical and Arithmetic Aptitude
  12. Handling Conflict
  13. Pressure Tolerance and Stress Tolerance
  14. Negotiation Skills
  15. Takes Initiative
  16. Innovation/Creativity and Resourcefulness
  17. Quality and Speed of accurate service
  18. Team player
  19. Precision/Accuracy & attention to details
  20. Able to uphold and respect procurement ethics and to conduct activities with integrity
  • Behavioral Attributes (live the core values of the organization):
  • Customer Focus
  • Speed with Excellence
  • Humility to listen and learn
  • Integrit
  • Spirit of Family and Fun
Non-Essential Duties and Responsibilities
  • Perform administrative duties as necessary i.e.  making copies, filing, expenses reimbursement, etc.
  • Prepare department plans, objectives, goals, strategies and measures; performance goals and standards.
Other Qualifications
  • Computer Literacy:  Must be at least proficient if not achieved mastery in the essential MS Applications most especially MS Excel.
  • SAP experience preferred
  • Physical Effort/Requirements:  While performing the duties of this job, the employee will:
    • stand/walk occasionally on the scheduled work shift.
    • lift, reach, pull, push, grasp and use hands occasionally.
    • bend and/or squat down occasionally on the scheduled shift.
    • climb, stoop and/or kneel rarely.
    • lift up to 50 pounds occasionally.
    • need to see well enough to differentiate product quality parameters, read/compose email, reports, use the computer and be proactive to customers’ feedback affecting quality of service.
    • need to speak and hear well enough to give/receive instructions, feedback and communicate with employees, customers and partners/vendors/suppliers.
    • be required to work irregular hours or varying work shifts schedules as necessary at work.
    • be required to visit stores (occasionally); supplier’s plants.
    • be required to travel (field work) for sourcing, supplier accreditation; purchases and general exposure (i.e. business immersion, etc.).
  • Mental Ability/Requirements:  While performing the duties of this job, the employee will:
    • be required to perform standardized/adaptive arithmetical computations and
    • pricing analysis, negotiations, scheduling and monitoring of stocks’ movement, creativity and innovations.
  • Work Environment:  Work is performed indoors and outdoors in various reasonable weather conditions and varied climates.
    • Tensions and pressures may arise in meeting deadlines and goals. It may range from moderate to heavy (occasionally).

This job description has been designed to indicate the general nature and level of work performed by employees in this classification.  It is not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities and qualifications required of employees assigned to this job.  The duties, responsibilities may differ from the job description, and that the other duties as assigned, may be part of the job.

If the position requires a college/university degree, it must have been issued by an educational institution accredited by the United States Department of Education.  Any degree issued by educational institution outside the United States must include documentation validating the equivalency of the degree to the same degree in the United States to be considered acceptable for this company’s purposes.

Reasonable accommodation for people with disabilities maybe requested by calling (626) 369-7118 at least five (5) working days in advance of the scheduled examination/assessment date(s).

This company is an Equal Opportunity Employer.
JOB SUMMARY
Under the direct supervision of the Buyer, the Purchasing Assistant is responsible for the effective delivery of procurement services to all Business Units of JFC NA Philippine Brands. The Purchasing Assistant promotes a collaborative, client-focused, quality and results-oriented approach in the Purchasing Department.

ESSENTIAL FUNCTIONS

  • Interface with Buyers to plan and prioritize purchasing activities.
  • Transmit and prioritize approved purchase orders and supporting documents to the supplier.
  • Track orders and confirm lead times, and delivery dates.
  • Notify of any shortages, backlogs or potential interruptions to internal customers.
  • Evaluate processes and resolve vendor invoice discrepancies.
  • Creates receiving reports against invoices to initiate payment
  • `Consolidate usage or consumption information.
Others
  • Perform other job/task or purchasing expertise related assignments in order to develop one’s self and/or share one’s expertise resulting to support work efficiencies & productivity.
  • Handle confidently and skillfully all internal and external communications with all diverse ethnicities, cultures, races.
  • Take initiative and collaborate with experts and immediate supervisor before making decisions/actions.
  • Attend/participate in meetings, conferences, company events and benchmarking or networking opportunities as needed. 
JOB SPECIFICATIONS
Education
At least Associate degree graduate related to Accounting or Engineering, Economics or any equivalent related course. 

Experience
At least 1 year of experience in purchasing function; and/or any equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved.

Skills and Essential Traits
  • Core Competencies:  C.A.M.P. requirements
  • Creating the Business
  • Advancing Personal Excellence
  • Managing the Business
  • Promoting People Processes

Essential Traits (as assessed using HR tool)
  1. Self-Motivated
  2. Balance of Authoritative and Collaborative
  3. Persistent
  4. Analytical and has good judgment
  5. Organized
  6. Adaptable/Flexible
  7. Effective Enforcing
  8. Enlists Cooperation
  9. Effective Communication (oral & in writing) and Interpersonal Skills
  10. People Oriented
  11. Numerical and Arithmetic Aptitude
  12. Handling Conflict
  13. Pressure Tolerance and Stress Tolerance
  14. Negotiation Skills
  15. Takes Initiative
  16. Innovation/Creativity and Resourcefulness
  17. Quality and Speed of accurate service
  18. Team player
  19. Precision/Accuracy & attention to details
  20. Able to uphold and respect procurement ethics and to conduct activities with integrity
  • Behavioral Attributes (live the core values of the organization):
  • Customer Focus
  • Speed with Excellence
  • Humility to listen and learn
  • Integrit
  • Spirit of Family and Fun
Non-Essential Duties and Responsibilities
  • Perform administrative duties as necessary i.e.  making copies, filing, expenses reimbursement, etc.
  • Prepare department plans, objectives, goals, strategies and measures; performance goals and standards.
Other Qualifications
  • Computer Literacy:  Must be at least proficient if not achieved mastery in the essential MS Applications most especially MS Excel.
  • SAP experience preferred
  • Physical Effort/Requirements:  While performing the duties of this job, the employee will:
    • stand/walk occasionally on the scheduled work shift.
    • lift, reach, pull, push, grasp and use hands occasionally.
    • bend and/or squat down occasionally on the scheduled shift.
    • climb, stoop and/or kneel rarely.
    • lift up to 50 pounds occasionally.
    • need to see well enough to differentiate product quality parameters, read/compose email, reports, use the computer and be proactive to customers’ feedback affecting quality of service.
    • need to speak and hear well enough to give/receive instructions, feedback and communicate with employees, customers and partners/vendors/suppliers.
    • be required to work irregular hours or varying work shifts schedules as necessary at work.
    • be required to visit stores (occasionally); supplier’s plants.
    • be required to travel (field work) for sourcing, supplier accreditation; purchases and general exposure (i.e. business immersion, etc.).
  • Mental Ability/Requirements:  While performing the duties of this job, the employee will:
    • be required to perform standardized/adaptive arithmetical computations and
    • pricing analysis, negotiations, scheduling and monitoring of stocks’ movement, creativity and innovations.
  • Work Environment:  Work is performed indoors and outdoors in various reasonable weather conditions and varied climates.
    • Tensions and pressures may arise in meeting deadlines and goals. It may range from moderate to heavy (occasionally).

This job description has been designed to indicate the general nature and level of work performed by employees in this classification.  It is not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities and qualifications required of employees assigned to this job.  The duties, responsibilities may differ from the job description, and that the other duties as assigned, may be part of the job.

If the position requires a college/university degree, it must have been issued by an educational institution accredited by the United States Department of Education.  Any degree issued by educational institution outside the United States must include documentation validating the equivalency of the degree to the same degree in the United States to be considered acceptable for this company’s purposes.

Reasonable accommodation for people with disabilities maybe requested by calling (626) 369-7118 at least five (5) working days in advance of the scheduled examination/assessment date(s).

This company is an Equal Opportunity Employer.

Details
Salary $17.35 / Hour
Schedule Full Time
Experience Minimum 1 year of experience
Location 100n Barranca St, West Covina, CA 91791, USA
Category *Bee* • Happy

Skills
Microsoft Office
Purchasing
Accounting
Oracle
SAP
Economics
By applying you confirm you have these skills.

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100n Barranca St, West Covina, CA 91791, USA