Sales  Coordinator- Montcalm Collection

About Montcalm Collection

United by timeless style and peerless service, the Montcalm Collection is London’s compendium of luxury hotels. Housed in elegant Georgian townhouses, an 18th-century brewery, heritage headquarters and a diamond-shaped skyscraper, each hotel reveals a different chapter in the city’s story. Architecture and style may change, but classic hospitality stands the test of time: expect an enduring welcome from our team. We are proud of our past, but even more excited for our future.

Discover the hotels in the collection. Our historic brewery reimagined as a vibrant modern hotel: The Montcalm at The Brewery. Our Georgian charmer with an artful modern spirit: The Montcalm Marble Arch. Our storied city-slicker, housed in the former headquarters of the Royal Mail: The Montcalm Royal London House. Our duo of mindful hotels which set a slower pace: Inhabit Southwick Street and Inhabit Queen’s Gardens.

Overview

Montcalm Collection are looking for a detail-oriented and organised Sales Coordinator to join our dynamic team in the UK. The successful candidate will play a critical role in managing and coordinating the response to Requests for Proposals (RFPs), ensuring that our submissions are compelling, accurate, and timely and well as researching and identify potential clients or customers for the collection products. This role requires excellent project management skills, strong communication abilities, and a keen eye for detail.

As part of Montcalm Collection, you will help to shape the Montcalm Collection’s next chapter and showcase your skills. Become a trusted ambassador for one of our hotels and take advantage of the opportunity to move between properties, achieving the service and product delivery standards for the department with a high degree of customer care and service.

Benefits

·         Competitive salary

·         A supportive, empowering team environment

·         Benefits platform with various discounts

·         Wellbeing support, workshops and advice

·         28 holidays including eight bank holidays, with more holidays after two-year service

·         Cash-back health benefits, including optical, dental, chiropractor and physio services

·         Discounted gym membership

·         Access to Wellbeing platform and sessions, including EAP

·         Awards and Recognition Programme

·         Annual parties

·         Regular and ongoing training and development, including leadership workshops

·         Pension scheme

Key Responsibilities

·         Act as the central point of contact on assigned proposals, leading and guiding the work for the RFPs.

·         Analyse RFQs, RFPs, and RFIs to create proposal outlines and development plans in collaboration with the sales team.

·         Research and gather information to include corporate company information using tools such as Agency 360 and Opera.

·         Collect all rate information and send responses to clients in a timely fashion.

·         Serve as the point of contact for all renegotiations for all hotels and send renegotiation responses to clients.

·         Respond to all RFP queries from hotels and clients

·         Check clients’ terms and conditions against hotel submissions and ensure adherence to internal deadlines.

·         Monitor and collate hotel completions and rate audits, maintaining organized spreadsheets.

·         Create unsolicited lists and encourage hotel participation to drive RFP growth.

·         Complete rate loading forms accurately.

·         Collect data and keep property profiles up to date on Lanyon. 

Required Skills

·         Proven experience in Sales coordination, proposal writing, or a similar role

·         Proven experience in hotel industry is preferable

·         Strong project management and organizational skills with the ability to manage multiple deadlines.

·         Excellent written and verbal communication skills.

·         Familiarity with Opera  and proposal management software.

·         Bachelor’s degree in business administration, Marketing, Communications, or a related field is preferred.

·         Detail-oriented, proactive, and able to work independently as well as part of a team.

Eligibility

Candidates must be authorised to live and work in the UK. Currently, visa sponsorship is not available for this role.

Equal Opportunity Employer

At Montcalm Collection, diversity and inclusion aren't just buzzwords. We genuinely value the unique perspectives everyone brings, regardless of gender, ethnicity, age, disability, or background. Our culture thrives on mutual respect, and we provide a workplace free from discrimination and prejudice.

Should this role resonate with your aspirations, please apply. If not shortlisted, we encourage you to explore other opportunities with us, either now or in the future.

Note: If you do not hear from us within 14 days, kindly consider your application as not shortlisted for this role.

Sales  Coordinator- Montcalm Collection

About Montcalm Collection

United by timeless style and peerless service, the Montcalm Collection is London’s compendium of luxury hotels. Housed in elegant Georgian townhouses, an 18th-century brewery, heritage headquarters and a diamond-shaped skyscraper, each hotel reveals a different chapter in the city’s story. Architecture and style may change, but classic hospitality stands the test of time: expect an enduring welcome from our team. We are proud of our past, but even more excited for our future.

Discover the hotels in the collection. Our historic brewery reimagined as a vibrant modern hotel: The Montcalm at The Brewery. Our Georgian charmer with an artful modern spirit: The Montcalm Marble Arch. Our storied city-slicker, housed in the former headquarters of the Royal Mail: The Montcalm Royal London House. Our duo of mindful hotels which set a slower pace: Inhabit Southwick Street and Inhabit Queen’s Gardens.

Overview

Montcalm Collection are looking for a detail-oriented and organised Sales Coordinator to join our dynamic team in the UK. The successful candidate will play a critical role in managing and coordinating the response to Requests for Proposals (RFPs), ensuring that our submissions are compelling, accurate, and timely and well as researching and identify potential clients or customers for the collection products. This role requires excellent project management skills, strong communication abilities, and a keen eye for detail.

As part of Montcalm Collection, you will help to shape the Montcalm Collection’s next chapter and showcase your skills. Become a trusted ambassador for one of our hotels and take advantage of the opportunity to move between properties, achieving the service and product delivery standards for the department with a high degree of customer care and service.

Benefits

·         Competitive salary

·         A supportive, empowering team environment

·         Benefits platform with various discounts

·         Wellbeing support, workshops and advice

·         28 holidays including eight bank holidays, with more holidays after two-year service

·         Cash-back health benefits, including optical, dental, chiropractor and physio services

·         Discounted gym membership

·         Access to Wellbeing platform and sessions, including EAP

·         Awards and Recognition Programme

·         Annual parties

·         Regular and ongoing training and development, including leadership workshops

·         Pension scheme

Key Responsibilities

·         Act as the central point of contact on assigned proposals, leading and guiding the work for the RFPs.

·         Analyse RFQs, RFPs, and RFIs to create proposal outlines and development plans in collaboration with the sales team.

·         Research and gather information to include corporate company information using tools such as Agency 360 and Opera.

·         Collect all rate information and send responses to clients in a timely fashion.

·         Serve as the point of contact for all renegotiations for all hotels and send renegotiation responses to clients.

·         Respond to all RFP queries from hotels and clients

·         Check clients’ terms and conditions against hotel submissions and ensure adherence to internal deadlines.

·         Monitor and collate hotel completions and rate audits, maintaining organized spreadsheets.

·         Create unsolicited lists and encourage hotel participation to drive RFP growth.

·         Complete rate loading forms accurately.

·         Collect data and keep property profiles up to date on Lanyon. 

Required Skills

·         Proven experience in Sales coordination, proposal writing, or a similar role

·         Proven experience in hotel industry is preferable

·         Strong project management and organizational skills with the ability to manage multiple deadlines.

·         Excellent written and verbal communication skills.

·         Familiarity with Opera  and proposal management software.

·         Bachelor’s degree in business administration, Marketing, Communications, or a related field is preferred.

·         Detail-oriented, proactive, and able to work independently as well as part of a team.

Eligibility

Candidates must be authorised to live and work in the UK. Currently, visa sponsorship is not available for this role.

Equal Opportunity Employer

At Montcalm Collection, diversity and inclusion aren't just buzzwords. We genuinely value the unique perspectives everyone brings, regardless of gender, ethnicity, age, disability, or background. Our culture thrives on mutual respect, and we provide a workplace free from discrimination and prejudice.

Should this role resonate with your aspirations, please apply. If not shortlisted, we encourage you to explore other opportunities with us, either now or in the future.

Note: If you do not hear from us within 14 days, kindly consider your application as not shortlisted for this role.