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Inventory Control Assistant

Summary
Inventory Control Assistant
Salary $17.35 / Hour
Schedule Part Time, Full Time
Location 16125 Valley Blvd, City of Industry, CA 91744, USA

Inventory Control Assistant


Description

JOB SUMMARY

Responsible to provide support services to the Logistics section by ensuring timely and accurate 

inventory transactions, full and effective control of inventory movements; dashboard measures; logistics financial transactions, periodic cycle count, and representing logistics for internal and/or external audit.

ESSENTIAL FUNCTIONS

  • Review that all transactions are documented and encoded for inventory monitoring purposes; all items in the warehouse are appropriately received, stored, and issued to the stores and documented in the Oracle system.  Monitor warehouse and store transfers for accuracy and cost-effectiveness as directed by the Logistics Supervisor.
  • Review and recommend a systematic cycle count process (what/why/who/where/when/how).
  • Examine monthly inventory counts; identify, analyze its root-cause and correct discrepancies/problems; initiate necessary recounts in partnership with the Warehouse Supervisor & make recommendations to reconcile inventory discrepancy vs. physical count and computer balance/bin cards.
  • Provide accurate information on inventory to Supply Chain Planners, Production and Stores of Jollibee, CK, and Red Ribbon that will guide them in the ordering of materials
  • Recommend necessary improvements on processes that affect accuracy & timeliness of the inventory to improve business performance and increase customer satisfaction.  Provide regular feedback/report to management.
  • Schedule and coordinate periodic physical counts with concerned departments such as Production, Purchasing, Accounting.
  • Monitor compliance of distribution providers on agreed key performance indicators (KPI) such as: Document Compliance, and Inventory Record Accuracy, etc.
  • Take the lead in monitoring compliance of warehouse on crates management.
  • Expedite flow of activities for special order/s of stores to include in receiving and timely shipment; preparation of warehouse documents covering  spoilage, damages, and inventory losses. Initiate and prepare inventory adjustments for approval of Warehouse/Logistics Manager. 
  • Take the lead in auditing warehouse operations on compliance with established systems and procedures.
  • Follow model and influence others to strictly comply with all company policies, workplace safety standards, inventory records, and policy, Good Housekeeping Practices or 5S, Clean As You Go (CAYGo), Cleanliness and Sanitation, etc. 
  • Assist Warehouse/Logistics-Manager in evaluating monthly performance of  Depots and Third-party service providers.
  • Monitor and coordinate with Accounting, Store, and Depots on timely resolution of inventory discrepancies.
  • Prepare and submit on-time to the Accounting and Logistics Manager the monthly accrual Freight-out and Warehouse billing and filling of all logistics documents as defined in Inventory Policy.
  • Work with key personnel to effectively implement process improvements to operational procedures to proactively optimize the overall location and item level accuracy and maintain the highest possible productivity levels.
  • Recommend quantity on the transfer of materials from 3rd party warehouse to the company warehouse.
NON-ESSENTIAL FUNCTIONS

  • Prepare periodic status/reports including stock transfer reports (STR) on all orders not documented in the system in case there is a problem with the system as assigned by the immediate supervisor.
  • Attend required training or certification programs necessary for the satisfactory performance of all assigned responsibilities and achievement of unit’s goals.
  • Initiate coordination and communication with team members and management team to support the achievement of all goals and objectives.
  • Perform other jobs/tasks or inventory control-related assignments as assigned by the immediate supervisor in order to develop one’s self and/or share one’s expertise resulting to support work efficiencies & productivity.
  • Perform administrative duties as necessary (i.e. making copies, printing, filing, etc.).
  • May be assigned to assist Customer Service & Order Management Specialist to check if orders are correctly received by the stores.
  • May be assigned a project by immediate supervisor.
JOB SPECIFICATIONS

Bona Fide Occupational Qualifications (BFQs) (Required Training, License & Certification)

  • Inventory Control related training, licensing or certifications from organizations and/or the academe or any equivalent combination of education & experience from which comparable knowledge, skills and abilities have been achieved.
  • Expressed interest and demonstrated skills in high scale inventory is a must.
  • Attendance or certification to any one of these, preferred: 

- Good Manufacturing Practices (GMP)

- Good Housekeeping Practices (5S)

Essential Skills and Traits

  • Technical Competencies

  1. Computer literate
  2. Knowledge of Good Manufacturing Practices
  3. Knowledge of Food Safety
  4. Workplace Safety
  • Essential Traits:

  1. Self-Motivated (Takes Initiative, Enthusiastic, and Wants Challenge)
  2. Precise/accuracy and Attention to Details
  3. Planning & Organizing
  4. Influencing & Effective Enforcing
  5. Persistent
  6. Pressure Tolerance
  7. Analytical and Analyzing Pitfalls
  8. Numerical, high interest
  • Behavioral Attributes (living the core values of the organization):
    1. Customer Focus (Internal and External)
    2. Speed with Excellence
    3. Humility to Listen and Learn
    4. Spirit of Family and Fun
    5. Integrity
Other Qualifications
  • Computer Literacy:  Proficient in MS Applications (MS Word, Excel, PowerPoint)
  • Physical Effort/Requirements:
    • While performing the duties of this job, the employee will:
      • Sit for the majority of the scheduled shift.
      • Stand, walk, bend, and/or squat down occasionally.
      • Climb, stoop and/or kneel rarely.
      • Lift, reach, pull, push, grasp and use hands occasionally.
      • Lift up to 50 pounds occasionally.
      • Need to see well enough to read/compose email, reports and use the computer and be proactive to internal/external customers’ needs.
      • Need to speak and hear well enough to receive instructions and communicate with management, employees, vendors, and customers.
      • Be required to work irregular hours, varying work shift schedules.

  • Work Environment:  While performing the duties of this job, the employee is regularly exposed to:
      • Warehouse/Logistics areas with extreme temperatures.
      • Wet and slippery floors.
      • Cleaning chemicals.
      • Moderate noise level when working in warehouse/logistics areas.
      • Tensions and pressures may arise in meeting deadlines and goals.

This job description has been designed to indicate the general nature and level of work performed by employees in this classification.  It is not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, and qualifications required of employees assigned to this job.  The duties, responsibilities may differ from the job description, and that the other duties as assigned, may be part of the job.

If the position requires a college/university degree, it must have been issued by an educational institution accredited by the United States Department of Education. Any degree issued by an educational institution outside the United States must include documentation validating the equivalency of the degree to the same degree in the United States to be considered acceptable for this company’s purposes.

Reasonable accommodation for people with disabilities may be requested by calling the hiring location.

This company is an Equal Opportunity Employer.

JOB SUMMARY

Responsible to provide support services to the Logistics section by ensuring timely and accurate 

inventory transactions, full and effective control of inventory movements; dashboard measures; logistics financial transactions, periodic cycle count, and representing logistics for internal and/or external audit.

ESSENTIAL FUNCTIONS

  • Review that all transactions are documented and encoded for inventory monitoring purposes; all items in the warehouse are appropriately received, stored, and issued to the stores and documented in the Oracle system.  Monitor warehouse and store transfers for accuracy and cost-effectiveness as directed by the Logistics Supervisor.
  • Review and recommend a systematic cycle count process (what/why/who/where/when/how).
  • Examine monthly inventory counts; identify, analyze its root-cause and correct discrepancies/problems; initiate necessary recounts in partnership with the Warehouse Supervisor & make recommendations to reconcile inventory discrepancy vs. physical count and computer balance/bin cards.
  • Provide accurate information on inventory to Supply Chain Planners, Production and Stores of Jollibee, CK, and Red Ribbon that will guide them in the ordering of materials
  • Recommend necessary improvements on processes that affect accuracy & timeliness of the inventory to improve business performance and increase customer satisfaction.  Provide regular feedback/report to management.
  • Schedule and coordinate periodic physical counts with concerned departments such as Production, Purchasing, Accounting.
  • Monitor compliance of distribution providers on agreed key performance indicators (KPI) such as: Document Compliance, and Inventory Record Accuracy, etc.
  • Take the lead in monitoring compliance of warehouse on crates management.
  • Expedite flow of activities for special order/s of stores to include in receiving and timely shipment; preparation of warehouse documents covering  spoilage, damages, and inventory losses. Initiate and prepare inventory adjustments for approval of Warehouse/Logistics Manager. 
  • Take the lead in auditing warehouse operations on compliance with established systems and procedures.
  • Follow model and influence others to strictly comply with all company policies, workplace safety standards, inventory records, and policy, Good Housekeeping Practices or 5S, Clean As You Go (CAYGo), Cleanliness and Sanitation, etc. 
  • Assist Warehouse/Logistics-Manager in evaluating monthly performance of  Depots and Third-party service providers.
  • Monitor and coordinate with Accounting, Store, and Depots on timely resolution of inventory discrepancies.
  • Prepare and submit on-time to the Accounting and Logistics Manager the monthly accrual Freight-out and Warehouse billing and filling of all logistics documents as defined in Inventory Policy.
  • Work with key personnel to effectively implement process improvements to operational procedures to proactively optimize the overall location and item level accuracy and maintain the highest possible productivity levels.
  • Recommend quantity on the transfer of materials from 3rd party warehouse to the company warehouse.
NON-ESSENTIAL FUNCTIONS

  • Prepare periodic status/reports including stock transfer reports (STR) on all orders not documented in the system in case there is a problem with the system as assigned by the immediate supervisor.
  • Attend required training or certification programs necessary for the satisfactory performance of all assigned responsibilities and achievement of unit’s goals.
  • Initiate coordination and communication with team members and management team to support the achievement of all goals and objectives.
  • Perform other jobs/tasks or inventory control-related assignments as assigned by the immediate supervisor in order to develop one’s self and/or share one’s expertise resulting to support work efficiencies & productivity.
  • Perform administrative duties as necessary (i.e. making copies, printing, filing, etc.).
  • May be assigned to assist Customer Service & Order Management Specialist to check if orders are correctly received by the stores.
  • May be assigned a project by immediate supervisor.
JOB SPECIFICATIONS

Bona Fide Occupational Qualifications (BFQs) (Required Training, License & Certification)

  • Inventory Control related training, licensing or certifications from organizations and/or the academe or any equivalent combination of education & experience from which comparable knowledge, skills and abilities have been achieved.
  • Expressed interest and demonstrated skills in high scale inventory is a must.
  • Attendance or certification to any one of these, preferred: 

- Good Manufacturing Practices (GMP)

- Good Housekeeping Practices (5S)

Essential Skills and Traits

  • Technical Competencies

  1. Computer literate
  2. Knowledge of Good Manufacturing Practices
  3. Knowledge of Food Safety
  4. Workplace Safety
  • Essential Traits:

  1. Self-Motivated (Takes Initiative, Enthusiastic, and Wants Challenge)
  2. Precise/accuracy and Attention to Details
  3. Planning & Organizing
  4. Influencing & Effective Enforcing
  5. Persistent
  6. Pressure Tolerance
  7. Analytical and Analyzing Pitfalls
  8. Numerical, high interest
  • Behavioral Attributes (living the core values of the organization):
    1. Customer Focus (Internal and External)
    2. Speed with Excellence
    3. Humility to Listen and Learn
    4. Spirit of Family and Fun
    5. Integrity
Other Qualifications
  • Computer Literacy:  Proficient in MS Applications (MS Word, Excel, PowerPoint)
  • Physical Effort/Requirements:
    • While performing the duties of this job, the employee will:
      • Sit for the majority of the scheduled shift.
      • Stand, walk, bend, and/or squat down occasionally.
      • Climb, stoop and/or kneel rarely.
      • Lift, reach, pull, push, grasp and use hands occasionally.
      • Lift up to 50 pounds occasionally.
      • Need to see well enough to read/compose email, reports and use the computer and be proactive to internal/external customers’ needs.
      • Need to speak and hear well enough to receive instructions and communicate with management, employees, vendors, and customers.
      • Be required to work irregular hours, varying work shift schedules.

  • Work Environment:  While performing the duties of this job, the employee is regularly exposed to:
      • Warehouse/Logistics areas with extreme temperatures.
      • Wet and slippery floors.
      • Cleaning chemicals.
      • Moderate noise level when working in warehouse/logistics areas.
      • Tensions and pressures may arise in meeting deadlines and goals.

This job description has been designed to indicate the general nature and level of work performed by employees in this classification.  It is not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, and qualifications required of employees assigned to this job.  The duties, responsibilities may differ from the job description, and that the other duties as assigned, may be part of the job.

If the position requires a college/university degree, it must have been issued by an educational institution accredited by the United States Department of Education. Any degree issued by an educational institution outside the United States must include documentation validating the equivalency of the degree to the same degree in the United States to be considered acceptable for this company’s purposes.

Reasonable accommodation for people with disabilities may be requested by calling the hiring location.

This company is an Equal Opportunity Employer.


Details
Salary $17.35 / Hour
Schedule Part Time, Full Time
Location 16125 Valley Blvd, City of Industry, CA 91744, USA

Skills
Inventory Management
Assistant
By applying you confirm you have these skills.

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16125 Valley Blvd, City of Industry, CA 91744, USA